Administrative Assistant III - Staff Services
Texas Department of Criminal Justice TX, Huntsville, TX, United States
Administrative Assistant III - Staff Services
Organization: Office Inspector General
Primary Location: United States-Texas-Huntsville
Work Locations: Huntsville - 1012 Veterans Memorial Parkway
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Travel: Moderate
Salary/Salary Range: $3,200.27/ RET $3,134.84
Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non-exempt
Job Posting: Apr 23, 2026, 5:00:00 AM
Closing Date: May 5, 2026, 4:59:00 AM
Job Summary
Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions
Performs technical support work for an agency program; receives, monitors, and tracks data and documents; coordinates work between departments of the agency; assists in the development of administrative and technical assistance policies and procedures; and in analyzing and seeking solutions to problems.
Prepares, edits, and distributes correspondence, reports, forms, spreadsheets, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; establishes and maintains department tracking, filing, and data management systems to include automated information systems.
Oversees the maintenance, tracking, and reporting of fixed assets, ensuring program compliance with agency policies and procedures.
Provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.
Minimum Qualifications
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
Two years full-time, wage-earning customer service in an office environment, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Computer operations experience preferred.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill to prepare and maintain complex records and files in an automated system
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Skill to type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.* Questions regarding this posting may be directed to: OIG Human Resources oig.hr@tdcj.texas.gov
Military Occupation Specialty CodeThe following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions
EEO StatementThe State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.
Organization: Office Inspector General
Primary Location: United States-Texas-Huntsville
Work Locations: Huntsville - 1012 Veterans Memorial Parkway
Job: Office and Administrative Support
Employee Status: Regular
Schedule: Full-time
Travel: Moderate
Salary/Salary Range: $3,200.27/ RET $3,134.84
Pay Basis: Monthly
Hazardous duty/Longevity Pay: Longevity Pay
Training Academy: No
Work Site Visits: No
Study Material: No
Overtime Status: Non-exempt
Job Posting: Apr 23, 2026, 5:00:00 AM
Closing Date: May 5, 2026, 4:59:00 AM
Job Summary
Performs complex administrative support work. Work involves providing administrative support including disseminating information; assisting with maintaining filing systems; and preparing and editing reports and documents. Works under general supervision with moderate latitude for the use of initiative and independent judgment.
Essential Functions
Performs technical support work for an agency program; receives, monitors, and tracks data and documents; coordinates work between departments of the agency; assists in the development of administrative and technical assistance policies and procedures; and in analyzing and seeking solutions to problems.
Prepares, edits, and distributes correspondence, reports, forms, spreadsheets, and other documents; responds to inquiries regarding rules, regulations, policies, and procedures; establishes and maintains department tracking, filing, and data management systems to include automated information systems.
Oversees the maintenance, tracking, and reporting of fixed assets, ensuring program compliance with agency policies and procedures.
Provides assistance answering and routing phone calls, taking messages, and greeting and directing visitors to the appropriate staff.
Performs criminal information searches and retrieval using Texas Department of Public Safety criminal history system access.
Performs a variety of marginal duties not listed, to be determined and assigned as needed.
Minimum Qualifications
A. Education, Experience, and Training
Graduation from an accredited senior high school or equivalent or GED.
Two years full-time, wage-earning customer service in an office environment, clerical, secretarial, administrative support, or technical program support experience. Fifteen semester hours from a college or university accredited by an organization recognized by the Council for Higher Education Accreditation (CHEA) or by the United States Department of Education (USDE) may be substituted for each six months of experience.
Computer operations experience preferred.
Experience in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs preferred.
Must have or be able to obtain a certificate of course completion for the Texas Law Enforcement Telecommunications System (TLETS) policy and procedures training from the Texas Department of Public Safety within six months of employment date. Must meet and maintain TLETS access eligibility for continued employment in position. For details see: http://www.tdcj.texas.gov/divisions/hr/hr-home/tletseligibility.html
B. Knowledge and Skills
Knowledge of office practices and procedures.
Knowledge of agency and departmental organizational structure, policies, procedures, rules, and regulations preferred.
Skill to communicate ideas and instructions clearly and concisely.
Skill to coordinate with other staff, departments, officials, agencies, organizations, and the public.
Skill to interpret and apply rules, regulations, policies, and procedures.
Skill in problem-solving techniques.
Skill to prepare and maintain complex records and files in an automated system
Skill in the use of computers and related equipment in a stand-alone or local area network environment.
Skill in the use of Microsoft Office Suite or equivalent to include word processing, spreadsheet, database, or presentation software programs.
Skill to type 45 words per minute (with no more than 10 errors) preferred.
Additional Requirements With or Without Reasonable Accommodation
A. Ability to walk, stand, sit, kneel, push, stoop, reach above the shoulder, grasp, pull, bend repeatedly, identify colors, hear with aid, see, write, count, read, speak, analyze, alphabetize, lift and carry under 15 lbs., perceive depth, operate a motor vehicle, and operate motor equipment.
B. Conditions include working inside, working around machines with moving parts and moving objects, radiant and electrical energy, working closely with others, working alone, working protracted or irregular hours, and traveling by car, van, bus, and airplane.
C. Equipment (machines, tools, devices) used in performing only the essential functions include computer and related equipment, calculator, copier, fax machine, telephone, dolly, and automobile.
Additional Information
Please note that applications submitted via handwritten forms, email, mail, or fax will not be accepted. Your job application must be completely filled out and include all employment, do not limit employment to the past 10-15 years. Your application must contain complete job histories, which include job titles, name of employer, dates of employment, supervisor's name and phone number, and a description of duties performed, and whether it was full-time or part-time and hours per week. If any of this information is not provided, your application may be rejected as incomplete If you are scheduled for an interview and require any reasonable accommodation in our interview process, please inform the hiring representative who contacts you to schedule your interview. Whenever possible, please give the hiring representative sufficient time to consider and respond to your request. Only candidates selected for an interview will be contacted. *Outside applicants will be required to submit to pre-employment drug testing as a condition of employment.* Questions regarding this posting may be directed to: OIG Human Resources oig.hr@tdcj.texas.gov
Military Occupation Specialty CodeThe following Military Occupational Specialty codes are generally applicable to this position. Applicants must fully complete the summary of experience to determine if minimum qualifications are met. Military Crosswalk Guide - Prepared by the State Auditor's Office Texas State Auditor's Office - Job Descriptions
EEO StatementThe State of Texas is an Equal Opportunity Employer and does not discriminate on the basis of race, color, national origin, sex, religion, age or disability in employment or the provision of services. You may make copies of this application and enter different position titles, but each copy must be signed. Resumes will not be accepted in lieu of applications, unless specifically stated in the job vacancy notice.