Medical Records Manager
Elcor Health Services, Inc., Horseheads, NY, United States
Job Title:
Medical Records Manager
Job Location:
Horseheads, New York
Company Name:
Elcor Nursing & Rehabilitation Center
Job Summary:
Elcor Nursing & Rehabilitation Center, a trusted provider of quality care for over 55 years, is seeking a Medical Records Manager to join our team. As a key member of our healthcare team, you will be responsible for the overall management, accuracy, and security of our medical records department, ensuring timely and accurate documentation, supporting clinical and financial processes, and maintaining regulatory compliance.
Key Responsibilities
Manage the day-to-day operations of the Medical Records Department
Ensure accurate and timely entry of new admission demographics and resident information into PointClickCare (PCC)
Maintain accurate diagnosis documentation, including correct prioritization and ongoing updates
Upload and manage ancillary provider recommendations, consults, and visit documentation in PCC
Track, log, release, store, and oversee proper destruction of medical records in accordance with regulations
Ensure PPS and Medicare certifications are completed and signed within required guidelines
Compliance, QA & Audit Support
Serve as the facility HIPAA Security Officer
Conduct high-risk and low-risk chart audits
Participate in and report to the QUAPI Committee
Perform additional QA audits as defined by facility administration
Payer & External Liaison Responsibilities
Serve as liaison to HMOs and third-party payers
Manage HMO, Medicare, and insurance appeals
Maintain documentation and communication logs for payer correspondence on a case-by-case basis
Provider Credentialing & Scheduling
Complete and maintain credentialing for MDs, NPs, and PAs
Coordinate scheduled provider visits in coordination with the MDS department
Schedule and coordinate specialty provider services, including eye doctor, podiatrist, and dentist
Systems & Security
Act as PCC Security Officer, managing user access and security reviewsEnter and maintain new employee access in PCC as appropriate
Conduct periodic PCC user and security audits
Reporting & Census
Complete and submit weekly census reports through HERDS
Maintain census-related documentation accuracy
Qualifications
Prior experience in medical records management in a Skilled Nursing Facility or Long-Term Care setting is strongly preferred
Working knowledge of PointClickCare (PCC) is required or strongly preferred
Knowledge of Medicare, Medicaid, PPS, and managed care requirements
Familiarity with HIPAA regulations, chart audits, and QA processes
Strong organizational skills with attention to detail
Ability to manage multiple priorities in a fast-paced healthcare environment
Strong communication skills and ability to collaborate with interdisciplinary teams
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Medical Records Manager
Job Location:
Horseheads, New York
Company Name:
Elcor Nursing & Rehabilitation Center
Job Summary:
Elcor Nursing & Rehabilitation Center, a trusted provider of quality care for over 55 years, is seeking a Medical Records Manager to join our team. As a key member of our healthcare team, you will be responsible for the overall management, accuracy, and security of our medical records department, ensuring timely and accurate documentation, supporting clinical and financial processes, and maintaining regulatory compliance.
Key Responsibilities
Manage the day-to-day operations of the Medical Records Department
Ensure accurate and timely entry of new admission demographics and resident information into PointClickCare (PCC)
Maintain accurate diagnosis documentation, including correct prioritization and ongoing updates
Upload and manage ancillary provider recommendations, consults, and visit documentation in PCC
Track, log, release, store, and oversee proper destruction of medical records in accordance with regulations
Ensure PPS and Medicare certifications are completed and signed within required guidelines
Compliance, QA & Audit Support
Serve as the facility HIPAA Security Officer
Conduct high-risk and low-risk chart audits
Participate in and report to the QUAPI Committee
Perform additional QA audits as defined by facility administration
Payer & External Liaison Responsibilities
Serve as liaison to HMOs and third-party payers
Manage HMO, Medicare, and insurance appeals
Maintain documentation and communication logs for payer correspondence on a case-by-case basis
Provider Credentialing & Scheduling
Complete and maintain credentialing for MDs, NPs, and PAs
Coordinate scheduled provider visits in coordination with the MDS department
Schedule and coordinate specialty provider services, including eye doctor, podiatrist, and dentist
Systems & Security
Act as PCC Security Officer, managing user access and security reviewsEnter and maintain new employee access in PCC as appropriate
Conduct periodic PCC user and security audits
Reporting & Census
Complete and submit weekly census reports through HERDS
Maintain census-related documentation accuracy
Qualifications
Prior experience in medical records management in a Skilled Nursing Facility or Long-Term Care setting is strongly preferred
Working knowledge of PointClickCare (PCC) is required or strongly preferred
Knowledge of Medicare, Medicaid, PPS, and managed care requirements
Familiarity with HIPAA regulations, chart audits, and QA processes
Strong organizational skills with attention to detail
Ability to manage multiple priorities in a fast-paced healthcare environment
Strong communication skills and ability to collaborate with interdisciplinary teams
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