Admininstrative Support Specialist
University of North Carolina at Charlotte, Charlotte, NC, United States
Position Information
General Information
Vacancy Open to
UNC Charlotte Employees Only
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
003489
NC Salary Grade Equivalency
NC09
Classification Title
Admin Support Specialist - Journey
Working Title
Admininstrative Support Specialist
Salary Range
$35,608 - $42,640
Anticipate Hiring Range
$35,608 - $42,640
FLSA Status
Non Exempt
Division
Academic Affairs
Department
Undergraduate Education (Adm)
Work Unit
First Year & Transition Programs
Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend required, as necessary.
Primary Purpose of Position
Reporting primarily to the Director of First Year and Transitional Program (FYTP) and secondary to the Director of Charlotte CORE, the primary purpose of this position is to coordinate the administrative tasks relating to these programs and processes within the Office of Undergraduate Education. Position is responsible for supporting two Directors and three Assistant Directors in a variety of business functions, including budgeting, human resource processing for student employees, new hire authorization processing, salary/timesheet tracking, purchasing, payments, 49erMart orders, travel arrangements, events, and other administrative support. This position is required to make independent decisions on office procedures, handle departmental situations, and create ad hoc reports and flow processes. This position will also process faculty EPAFs for summer workshops.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties
Position is responsible for supporting two Directors and three Assistant Directors in a variety of business functions, including budgeting, human resource processing for student employees, new hire authorization processing, salary/time sheet tracking, purchasing, payments, 49erMart orders, travel arrangements, events, and other administrative support. This position is required to make independent decisions on office procedures, handle departmental situations, and create ad hoc reports and flow processes. This position will also process faculty EPAFs for summer workshops.
Other Work Responsibilities
Other miscellaneous duties as assigned.
Departmental Preferred Experience, Skills, Training/Education
Experience in a post-secondary institutional setting,
Experience as an administrative professional working with a department to assist with budgeting, purchasing, personnel, events, and other administrative support functions.
Experience working with faculty, students, and experience with HR and Banner are a plus.
Necessary Licenses or Certifications
Work Location
Suite 2400 Colvard
Posting date
04/24/2026
Closing date
05/10/2026
Proposed Hire Date
Contact Information
Special Notes to Applicants
This position is for UNC Charlotte employees only.
* Please do not apply for this position if you are not a current UNC Charlotte Permanent or temporary employee. Your application will not be considered.
If there is a document you feel is relevant to this position that you would like reviewed with your resume and application, you may upload it to the "Other Documents" section of the Applicant Documents.
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits/benefits-overview/
General Information
Vacancy Open to
UNC Charlotte Employees Only
Employment Type
Permanent - Full-time
If time-limited, note appointment end date
Hours per week
40
Months per year
12
Position Number
003489
NC Salary Grade Equivalency
NC09
Classification Title
Admin Support Specialist - Journey
Working Title
Admininstrative Support Specialist
Salary Range
$35,608 - $42,640
Anticipate Hiring Range
$35,608 - $42,640
FLSA Status
Non Exempt
Division
Academic Affairs
Department
Undergraduate Education (Adm)
Work Unit
First Year & Transition Programs
Work Schedule
8:00 am - 5:00 pm; Monday - Friday with occasional evening and weekend required, as necessary.
Primary Purpose of Position
Reporting primarily to the Director of First Year and Transitional Program (FYTP) and secondary to the Director of Charlotte CORE, the primary purpose of this position is to coordinate the administrative tasks relating to these programs and processes within the Office of Undergraduate Education. Position is responsible for supporting two Directors and three Assistant Directors in a variety of business functions, including budgeting, human resource processing for student employees, new hire authorization processing, salary/timesheet tracking, purchasing, payments, 49erMart orders, travel arrangements, events, and other administrative support. This position is required to make independent decisions on office procedures, handle departmental situations, and create ad hoc reports and flow processes. This position will also process faculty EPAFs for summer workshops.
Minimum Education/Experience
Required Minimum Qualifications:
Graduation from high school and one year of related office experience; or an equivalent combination of education and experience.
Note: Some state job postings state you can qualify by an 'equivalent combination of education and experience.' If that language appears above, then you may qualify through EITHER years of education OR years of directly related experience, OR a combination of both.
Essential Job Duties
Position is responsible for supporting two Directors and three Assistant Directors in a variety of business functions, including budgeting, human resource processing for student employees, new hire authorization processing, salary/time sheet tracking, purchasing, payments, 49erMart orders, travel arrangements, events, and other administrative support. This position is required to make independent decisions on office procedures, handle departmental situations, and create ad hoc reports and flow processes. This position will also process faculty EPAFs for summer workshops.
Other Work Responsibilities
Other miscellaneous duties as assigned.
Departmental Preferred Experience, Skills, Training/Education
Experience in a post-secondary institutional setting,
Experience as an administrative professional working with a department to assist with budgeting, purchasing, personnel, events, and other administrative support functions.
Experience working with faculty, students, and experience with HR and Banner are a plus.
Necessary Licenses or Certifications
Work Location
Suite 2400 Colvard
Posting date
04/24/2026
Closing date
05/10/2026
Proposed Hire Date
Contact Information
Special Notes to Applicants
This position is for UNC Charlotte employees only.
* Please do not apply for this position if you are not a current UNC Charlotte Permanent or temporary employee. Your application will not be considered.
If there is a document you feel is relevant to this position that you would like reviewed with your resume and application, you may upload it to the "Other Documents" section of the Applicant Documents.
The finalist will be subject to a Criminal Background Check and/or a Motor Vehicle Report
The Search Committee will not contact references without first verifying permission with the finalist.
Please ensure your application reflects the knowledge, skills, abilities, and experiences to support your answers to the supplemental questions.
Do not write 'see resume' on your application when completing the job duties section.
UNC Charlotte Benefits Information:
https://hr.charlotte.edu/benefits/benefits-overview/