Administrative Support Specialist (5705) Jobs
ClearanceJobs, Morgantown, WV, United States
Administrative Support Specialist
Old Harbor Solutions is looking for an Administrative Support Specialist to join our team to support our customer in Grand Junction, CO, Westminster, CO, or Morgantown, WV. Responsibilities: Primary Travel Management
Provide support for CONCUR system and adherence to Federal Travel Regulations
Arrange travel plans, itineraries, and authorizations for personnel
Process vouchers and coordinate travel changes
Handle foreign travel documentation
Prepare travel-related reports
Secondary Administrative Support
Process requests, reimbursements, and supply management
Coordinate meetings, events, and logistics
Maintain filing systems (physical and digital)
Manage office supplies and inventory
Maintain executive calendars and schedules
Coordinate meetings between directors and senior executives
Schedule resources and conference rooms
Organize logistics for events and workshops
Manage SharePoint sites and shared drives
Maintain various databases and tracking systems
Support records management procedures
Create and update procedural documentation
Develop reports from spreadsheets and databases
Serve as liaison between field offices and senior executives
Support directors, managers, and field staff
Review and vet communications for executives
Maintain confidentiality of sensitive information
Coordinate with government agencies and external partners
Prepare confidential correspondence, reports, and documents
Maintain document tracking systems
Ensure proper formatting and quality of official communications
Serve as Point of Contact for various communication systems
Support controlled document processing and maintenance
Process time and attendance records in Automated Time Attendance and Production System (ATAAPS)
Requirements:
US Citizen
Ability to pass a pre-employment background check
Proficiency in Concur or similar travel system
Understanding of Federal Travel Regulations
Strong analytical and communication skills
Detail and customer service-oriented with ability to meet deadlines
Experience working with diverse stakeholders
Position can be on-site in Grand Junction, CO, Westminster, CO, or Morgantown, WV
Old Harbor Solutions is looking for an Administrative Support Specialist to join our team to support our customer in Grand Junction, CO, Westminster, CO, or Morgantown, WV. Responsibilities: Primary Travel Management
Provide support for CONCUR system and adherence to Federal Travel Regulations
Arrange travel plans, itineraries, and authorizations for personnel
Process vouchers and coordinate travel changes
Handle foreign travel documentation
Prepare travel-related reports
Secondary Administrative Support
Process requests, reimbursements, and supply management
Coordinate meetings, events, and logistics
Maintain filing systems (physical and digital)
Manage office supplies and inventory
Maintain executive calendars and schedules
Coordinate meetings between directors and senior executives
Schedule resources and conference rooms
Organize logistics for events and workshops
Manage SharePoint sites and shared drives
Maintain various databases and tracking systems
Support records management procedures
Create and update procedural documentation
Develop reports from spreadsheets and databases
Serve as liaison between field offices and senior executives
Support directors, managers, and field staff
Review and vet communications for executives
Maintain confidentiality of sensitive information
Coordinate with government agencies and external partners
Prepare confidential correspondence, reports, and documents
Maintain document tracking systems
Ensure proper formatting and quality of official communications
Serve as Point of Contact for various communication systems
Support controlled document processing and maintenance
Process time and attendance records in Automated Time Attendance and Production System (ATAAPS)
Requirements:
US Citizen
Ability to pass a pre-employment background check
Proficiency in Concur or similar travel system
Understanding of Federal Travel Regulations
Strong analytical and communication skills
Detail and customer service-oriented with ability to meet deadlines
Experience working with diverse stakeholders
Position can be on-site in Grand Junction, CO, Westminster, CO, or Morgantown, WV