Human Resources and Compliance Coordinator
Haddad Plumbing & Heating, Newark, NJ, United States
Human Resources And Compliance Coordinator
Haddad Plumbing and Heating Inc. is seeking a Human Resources and Compliance Coordinator to join our leadership support team at our headquarters in Newark, New Jersey. The Human Resources and Compliance Coordinator will support the Human Resources function by managing day-to-day HR administration while ensuring companywide compliance with all city, state, and federal employment laws and regulations. This role is responsible for employee training, performance management administration, compliance documentation, policy development, and audit support across all departments. The ideal candidate will be highly organized, detail-oriented, and comfortable working cross-functionally with leadership, managers, and employees to promote consistent, compliant and efficient HR and operational practices.
Responsibilities:
Conduct in-person training for new and existing employees on company systems, programs and procedures
Conduct weekly in-person meeting with Managers and Supervisors on employee progress to assess if more training is needed
Understand and navigate all company systems and programs to efficiently train employees
Implement and develop the Key Performance Indicator Program in Isolved to be used by company employees to track employee progress
Conduct small group and one on one training for all employees to use the Isolved KPI program
Monitor and Maintain employee performance using our performance management software. (Isolved KPI program)
Create Standard Operating Procedures (SOP's) for all roles within all departments
Support Human Resources to ensure compliance with all City, State, and Federal regulations
Review and manage employee files to ensure all documentation is complete and accurate
Assist management with recruiting, prescreening, scheduling interviews and onboarding of employees as necessary
Create and monitor all documents in HR folder to ensure accuracy and compliance
Stay updated on I-9 law and regulatory changes to ensure proper documentation
Work with senior leadership to ensure company policies and the employee handbook are up to date and compliant
Maintain compliance signage for department of Labor, City, State and Federal requirements
Audit OSHA 300 logs and ensure accurate tracking of safety meeting documentation
Monitor toolbox talks and safety meeting documentation for files
Research and develop policies for unfamiliar compliance issues to ensure the company's adherence to all regulations
Implement internal checks and balances to streamline processes and prevent compliance issues
Perform random audits to ensure compliance across all departments
Document and track incidents to ensure timely follow up by Human Resources and Management
Any other tasks as assigned by management
Required Education and Experience:
Bachelor's degree in Human Resources, Business Administration, or related field
13 years of experience in HR or compliance-related work
Excellent attention to detail and organizational skills
Strong written and verbal communication skills
Experience with HRIS systems and compliance software
SHRM-CP, PHR, or related certification
Proficient in Microsoft Office Suite
Strong interpersonal skills; capable of working independently and collaboratively
Enthusiastic about learning and advancing within the company
High attention to detail and quick retention of new information
About Haddad Plumbing and Heating Inc.: Haddad Plumbing and Heating Inc. is a commercial plumbing and HVAC company dedicated to providing premier workmanship and consistent delivery of reliable plumbing, heating and HVAC systems. We deliver expertise and professionalism in a competitive marketplace, using innovative techniques and tools to enhance productivity and efficiency, and meet crucial deadlines. Our ultimate goal is to deliver better cost returns that will deliver greater value. When Haddad Plumbing & Heating Inc. is awarded a new construction project, our managers apply their expertise to present a comprehensive proposal that meets all requirements. Our in-house drafters then create technical designs and plans to be used by construction engineers. Project managers work closely with the general contractor and team of supervisors to ensure that the project remains on schedule without sacrificing quality work. Finally, our team of project managers with plumbing and HVAC supervisors coordinate when and how plumbing and HVAC systems are synergized and implemented. With all projects, our goal is to earn our clients' trust to be their plumbing and HVAC contractor of choice, now and in the future. Our success is measured by achieving our clients' vision and objectives for the project but going above and beyond their expectations as guided by our core values. Here at Haddad Plumbing and Heating Inc., we earn this privilege with our clients by providing best-in-class service, value, and quality in every project. Haddad Plumbing and Heating Inc. includes benefits such as health care, paid time off and retirement savings.
Haddad Plumbing and Heating Inc. is seeking a Human Resources and Compliance Coordinator to join our leadership support team at our headquarters in Newark, New Jersey. The Human Resources and Compliance Coordinator will support the Human Resources function by managing day-to-day HR administration while ensuring companywide compliance with all city, state, and federal employment laws and regulations. This role is responsible for employee training, performance management administration, compliance documentation, policy development, and audit support across all departments. The ideal candidate will be highly organized, detail-oriented, and comfortable working cross-functionally with leadership, managers, and employees to promote consistent, compliant and efficient HR and operational practices.
Responsibilities:
Conduct in-person training for new and existing employees on company systems, programs and procedures
Conduct weekly in-person meeting with Managers and Supervisors on employee progress to assess if more training is needed
Understand and navigate all company systems and programs to efficiently train employees
Implement and develop the Key Performance Indicator Program in Isolved to be used by company employees to track employee progress
Conduct small group and one on one training for all employees to use the Isolved KPI program
Monitor and Maintain employee performance using our performance management software. (Isolved KPI program)
Create Standard Operating Procedures (SOP's) for all roles within all departments
Support Human Resources to ensure compliance with all City, State, and Federal regulations
Review and manage employee files to ensure all documentation is complete and accurate
Assist management with recruiting, prescreening, scheduling interviews and onboarding of employees as necessary
Create and monitor all documents in HR folder to ensure accuracy and compliance
Stay updated on I-9 law and regulatory changes to ensure proper documentation
Work with senior leadership to ensure company policies and the employee handbook are up to date and compliant
Maintain compliance signage for department of Labor, City, State and Federal requirements
Audit OSHA 300 logs and ensure accurate tracking of safety meeting documentation
Monitor toolbox talks and safety meeting documentation for files
Research and develop policies for unfamiliar compliance issues to ensure the company's adherence to all regulations
Implement internal checks and balances to streamline processes and prevent compliance issues
Perform random audits to ensure compliance across all departments
Document and track incidents to ensure timely follow up by Human Resources and Management
Any other tasks as assigned by management
Required Education and Experience:
Bachelor's degree in Human Resources, Business Administration, or related field
13 years of experience in HR or compliance-related work
Excellent attention to detail and organizational skills
Strong written and verbal communication skills
Experience with HRIS systems and compliance software
SHRM-CP, PHR, or related certification
Proficient in Microsoft Office Suite
Strong interpersonal skills; capable of working independently and collaboratively
Enthusiastic about learning and advancing within the company
High attention to detail and quick retention of new information
About Haddad Plumbing and Heating Inc.: Haddad Plumbing and Heating Inc. is a commercial plumbing and HVAC company dedicated to providing premier workmanship and consistent delivery of reliable plumbing, heating and HVAC systems. We deliver expertise and professionalism in a competitive marketplace, using innovative techniques and tools to enhance productivity and efficiency, and meet crucial deadlines. Our ultimate goal is to deliver better cost returns that will deliver greater value. When Haddad Plumbing & Heating Inc. is awarded a new construction project, our managers apply their expertise to present a comprehensive proposal that meets all requirements. Our in-house drafters then create technical designs and plans to be used by construction engineers. Project managers work closely with the general contractor and team of supervisors to ensure that the project remains on schedule without sacrificing quality work. Finally, our team of project managers with plumbing and HVAC supervisors coordinate when and how plumbing and HVAC systems are synergized and implemented. With all projects, our goal is to earn our clients' trust to be their plumbing and HVAC contractor of choice, now and in the future. Our success is measured by achieving our clients' vision and objectives for the project but going above and beyond their expectations as guided by our core values. Here at Haddad Plumbing and Heating Inc., we earn this privilege with our clients by providing best-in-class service, value, and quality in every project. Haddad Plumbing and Heating Inc. includes benefits such as health care, paid time off and retirement savings.