Project Administrator-Interborough Express Project New York USA
Jacobs Solutions, New York, NY, United States
Project Administrator
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
The Project Administrator provides dedicated administrative support to project managers and technical teams for the Interborough Express Project. This role is focused on supporting project execution through calendaring, document coordination, and internal meeting logistics. We'll lean on you to support day-to-day project needs and provide backup front desk coverage as required. You'll report to project leadership and work in coordination with the Office Manager.
*Please Note-- To be successful in this role, you'll sit onsite at the project office four days each work week.
Key Responsibilities:
Manage and coordinate calendars for assigned project managers and team leads
Prepare meeting minutes for routine client meetings
Schedule JV specific internal and external meetings as requested, prepare agendas, and coordinate logistics
Assist with office expense-specific invoice and documentation routing in coordination with the Office Manager and accounting team
Format, assemble, and distribute team or office-wide bulletins, guidance, and directives
Maintain organized electronic filing systems in compliance with our document control procedures
Provide backup front desk coverage and visitor coordination as needed (including floorplan management, building access requests, etc.)
Bring your curiosity, passion for innovation, and talent for multi-tasking in a fast-paced environment. We'll help you grow, pursue and fulfill what inspires you
so we can make big impacts on the world, together.
Here's what you'll need:
Minimum 2 years' of professional administrative experience supporting teams or managers.
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
Strong organizational skills and attention to detail.
Ability to manage multiple tasks in a deadline-driven environment.
Professional communication skills and ability to work across teams.
Ideally, you'll also have:
Associate degree in Business Administration or related experience.
Experience in the AEC industry or supporting infrastructure projects preferred but not required.
Familiarity with Bluebeam or document management systems.
Posted Salary Range: Minimum $41,000.00. Posted Salary Range: Upper $60,000.00.
Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
The base salary range for this position is $41,000.00 to $60,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Job posted on April 15, 2026. This position will be open for at least 3 days.
We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
Locations:
New York - New York - United States
At Jacobs, we're challenging today to reinvent tomorrow by solving the world's most critical problems for thriving cities, resilient environments, mission-critical outcomes, operational advancement, scientific discovery and cutting-edge manufacturing, turning abstract ideas into realities that transform the world for good.
The Project Administrator provides dedicated administrative support to project managers and technical teams for the Interborough Express Project. This role is focused on supporting project execution through calendaring, document coordination, and internal meeting logistics. We'll lean on you to support day-to-day project needs and provide backup front desk coverage as required. You'll report to project leadership and work in coordination with the Office Manager.
*Please Note-- To be successful in this role, you'll sit onsite at the project office four days each work week.
Key Responsibilities:
Manage and coordinate calendars for assigned project managers and team leads
Prepare meeting minutes for routine client meetings
Schedule JV specific internal and external meetings as requested, prepare agendas, and coordinate logistics
Assist with office expense-specific invoice and documentation routing in coordination with the Office Manager and accounting team
Format, assemble, and distribute team or office-wide bulletins, guidance, and directives
Maintain organized electronic filing systems in compliance with our document control procedures
Provide backup front desk coverage and visitor coordination as needed (including floorplan management, building access requests, etc.)
Bring your curiosity, passion for innovation, and talent for multi-tasking in a fast-paced environment. We'll help you grow, pursue and fulfill what inspires you
so we can make big impacts on the world, together.
Here's what you'll need:
Minimum 2 years' of professional administrative experience supporting teams or managers.
Proficiency in MS Office Suite (Word, Excel, Outlook, PowerPoint, Teams).
Strong organizational skills and attention to detail.
Ability to manage multiple tasks in a deadline-driven environment.
Professional communication skills and ability to work across teams.
Ideally, you'll also have:
Associate degree in Business Administration or related experience.
Experience in the AEC industry or supporting infrastructure projects preferred but not required.
Familiarity with Bluebeam or document management systems.
Posted Salary Range: Minimum $41,000.00. Posted Salary Range: Upper $60,000.00.
Our health and welfare benefits are designed to invest in you, and in the things you care about. Your health. Your well-being. Your security. Your future. Employees have access to medical, dental, vision and basic life insurance, 401(k) plan, paid time off (allocated plans start date 17 days per calendar year), seven paid holidays, and caregiver leave and the ability to purchase company stock at a discount as well as legally mandated benefits.
The base salary range for this position is $41,000.00 to $60,000.00; though will be paid hourly based on hours worked. Within the range, individual pay is determined by work location and additional factors, including job-related skills, experience, and relevant education or training.
All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.
Job posted on April 15, 2026. This position will be open for at least 3 days.
We value collaboration and believe that in-person interactions are crucial for both our culture and client delivery. We empower employees with our hybrid working policy, allowing them to split their work week between Jacobs offices/projects and remote locations enabling them to deliver their best work.
Your application experience is important to us, and we're keen to adapt to make every interaction even better. If you require further support or reasonable adjustments with regards to the recruitment process (for example, you require the application form in a different format), please contact the team via Careers Support.
Locations:
New York - New York - United States