Executive Assistant
AST SpaceMobile, Lanham, MD, United States
Executive Assistant
Lanham, Maryland, United States
AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today's five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.
Position Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support three Senior Vice Presidents. This role is based in Lanham, MD, with a potential office relocation to Tysons, VA in 2027.
Key Responsibilities
Serve as the primary liaison among executives, employees, and external stakeholders
Manage executives' calendars, schedule meetings, and coordinate logistics
Arrange domestic and occasional international travel, including accommodations and itineraries
Track daily expenses and prepare weekly, monthly, or quarterly reports
Format and prepare internal and external communications such as memos, emails, presentations, and reports
Take meeting minutes, document action items, and distribute follow-up communications
Manage incoming and outgoing correspondence
Perform general clerical duties including filing, photocopying, scanning, and mailing
Support special projects and ad hoc tasks as assigned
Qualifications
Education
High School diploma or GED required
Bachelor's degree preferred
Experience
A minimum of 4 years as an Executive Assistant or in a similar administrative support role
Preferred Qualifications
Prior experience supporting senior-level business executives
Familiarity with travel and expense management systems
Experience working in technical, engineering, or operations-focused environments
Soft Skills
Strong interpersonal skills
Proven ability to collaborate effectively across cross-functional teams and engage with individuals at all organizational levels
Excellent written and verbal communication skills
Meticulous attention to detail to ensure accuracy of documentation and deliverables
High level of professionalism and discretion
Strong judgment and decision-making abilities
Ability to work independently and adapt to shifting priorities
Technology Stack
Microsoft Office 365
Microsoft Teams
Electronic calendar systems
Expense reporting tools
Standard office equipment
Physical Requirements
Ability to work in a standard office environment
Ability to use a computer and office equipment for extended periods
Occasional lifting of office supplies or documents
This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.
AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.
Lanham, Maryland, United States
AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today's five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.
Position Overview
We are seeking a highly organized and proactive Executive Administrative Assistant to support three Senior Vice Presidents. This role is based in Lanham, MD, with a potential office relocation to Tysons, VA in 2027.
Key Responsibilities
Serve as the primary liaison among executives, employees, and external stakeholders
Manage executives' calendars, schedule meetings, and coordinate logistics
Arrange domestic and occasional international travel, including accommodations and itineraries
Track daily expenses and prepare weekly, monthly, or quarterly reports
Format and prepare internal and external communications such as memos, emails, presentations, and reports
Take meeting minutes, document action items, and distribute follow-up communications
Manage incoming and outgoing correspondence
Perform general clerical duties including filing, photocopying, scanning, and mailing
Support special projects and ad hoc tasks as assigned
Qualifications
Education
High School diploma or GED required
Bachelor's degree preferred
Experience
A minimum of 4 years as an Executive Assistant or in a similar administrative support role
Preferred Qualifications
Prior experience supporting senior-level business executives
Familiarity with travel and expense management systems
Experience working in technical, engineering, or operations-focused environments
Soft Skills
Strong interpersonal skills
Proven ability to collaborate effectively across cross-functional teams and engage with individuals at all organizational levels
Excellent written and verbal communication skills
Meticulous attention to detail to ensure accuracy of documentation and deliverables
High level of professionalism and discretion
Strong judgment and decision-making abilities
Ability to work independently and adapt to shifting priorities
Technology Stack
Microsoft Office 365
Microsoft Teams
Electronic calendar systems
Expense reporting tools
Standard office equipment
Physical Requirements
Ability to work in a standard office environment
Ability to use a computer and office equipment for extended periods
Occasional lifting of office supplies or documents
This job description may not be inclusive to the duties and responsibilities listed. Additional tasks may be assigned to the employee from time to time or the scope of the job may change as needed by business demands.
AST SpaceMobile is an Equal Opportunity, at will Employer; employment is governed on the basis of merit, competence and qualifications and will not be influenced in any manner by race, color, religion, gender, national origin/ethnicity, veteran status, disability status, age, sexual orientation, gender identity, marital status, mental or physical disability or any other legally protected status.