Accounts Payable Specailist

Accounts Payable Specialist

Employment Type: Full‑Time, 40 hours per week

Work Model: 100% in office, with flexibility for appointments and weather related incidents

Compensation: $45,000 - $55,000/year

Position Overview

The Accounts Payable Specialist is responsible for managing day‑to‑day accounts payable operations, including invoice entry and coding, payment processing, vendor reconciliation, and annual tax reporting. This role supports the broader finance team by maintaining accurate financial records, ensuring compliance with regulatory requirements, and assisting with audits and special projects. The ideal candidate is detail‑oriented, collaborative, and comfortable working in a fast‑paced environment.

Key Responsibilities

Accounts Payable Processing

• Enter vendor invoices for approval and ensure accurate general ledger coding


• Download invoices from vendor portals and websites


• Process weekly vendor payments and record automated payments in the general ledger


• Print and process weekly patient refunds


• Reconcile vendor statements and communicate with vendors to resolve discrepancies


• Prepare annual 1099 reporting


• Maintain petty cash and support compliance with applicable regulatory guidelines


• Perform additional duties as assigned

Collaboration & Process Improvement

• Collaborate with members of the finance team and other departments to support organizational initiatives


• Proactively identify issues and recommend improvements to enhance efficiency and accuracy


• Communicate concerns or process gaps to department leadership


• Manage workload effectively, prioritize tasks, and demonstrate responsible financial stewardship

Qualifications

Education & Experience

• Minimum of 2 years of related accounts payable experience


• Experience with accounting systems such as Sage Intacct

Knowledge, Skills & Abilities

• High attention to detail and accuracy


• Intermediate proficiency in Microsoft Excel, including formulas and pivot tables


• Strong critical thinking, problem‑solving, and reasoning skills


• Excellent written and verbal communication skills


• Strong ethical standards and commitment to confidentiality

Work Environment & Culture

This organization is a mission‑driven, not‑for‑profit healthcare environment committed to serving its communities. Employees are supported by a collaborative culture that values people, trust, innovation, and continuous growth.

Benefits

• Medical, dental, and vision insurance


• Retirement plan with employer contribution


• Paid time off


• Short‑term and long‑term disability and life insurance options


• Education reimbursement


• Employee assistance program (EAP)


• Wellness incentive programs


• Free parking and prescription discount programs

Equal Opportunity Employer
All qualified applicants will receive consideration for employment without regard to legally protected status.



















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