Part Time Receptionist/Office Assistant

About the Organization & Opportunity:

• Our client is well established in the construction industry and recently has experienced significant growth


• Great office environment to ask questions


• Employees describe the company as having approachable management and work-life balance

Position Overview :

Our client has a need for assistance due to the current workload.

Schedule:

Tuesday, Wednesday, Thursday: 7:45 or 8am – 4:30pm (with a half hour lunch)

Responsibilities:

• First thing in the morning, check kitchen supplies and restock where needed


• Receptionist will sit at front desk and greet visitors to the office, will answer main # calls and take messages (4-5 incoming calls/hour, 5-7 voice messages left per day)


• Will email messages and possibly route voicemails by email


• May need to send emails related to messages from building management about a car being towed or a fire drill, etc.


• If they receive a voicemail that’s not clear on who its intended for, call them back and get the right info to see what to do with that message


• Working with delivery people to route packages to the appropriate people


• Mail – this is done midday – will sort mail, there will be a cheat sheet of who gets what mail – then deliver mail to the appropriate employees – mail includes USPS, FedEx, UPS (FedEx and UPS delivery people will drop off in mailroom and the receptionist will let employee know that their package is in the mailroom)


• Stocking of kitchen supplies including coffee, creamer, sugar, cups, etc. There are 4 kitchens (1 on each floor with high volume, other 2 have less volume) – some of the Staples orders could be up to 30 lbs.


• Running the dishwasher and ensuring kitchen is clean at the end of the workday

Requirements:

• 6 months – 1 year of previous receptionist experience, have knowledge of a corporate office setting and the front desk responsibilities


• Will mostly use Outlook and Teams (will book a lot of calendar invites through Outlook and Teams – should understand how to see people’s schedules and book based on availability, make a call through Teams, share a screen)


• Comfortable utilizing Word


• Someone who knows how to work at the front desk


• Should be able to pick up new technology quickly


• Degree is a plus but NOT required

Personality Fit:

• Very pleasant


• Customer service oriented


• Clear written and verbal communication skills


• Should be able to pick up new technology quickly

Salary: $20/hour - $23/hour

Qualified candidates please submit your resume for immediate consideration for this exciting job opportunity! Thanks!

#INJAN2026