Payroll Compliance Specialist

PAYROLL COMPLIANCE SPECIALIST
Pittsburgh, PA
$60,000- $75,000

The Payroll Specialist is responsible for the accurate and timely processing of bi-weekly payroll for a large, multi-site employee population. This role plays a critical part in ensuring compliance with federal, state, and local payroll regulations while partnering closely with Human Resources, Operations, and Accounting. The ideal candidate is highly detail-oriented, proactive, and comfortable managing payroll in a fast-paced environment.

Key Responsibilities

Payroll Processing & Administration

• Process full-cycle bi-weekly payroll for 1,700+ employees across multiple locations.


• Reconcile payroll summaries, system data, and reports to ensure accuracy and completeness.


• Enter and maintain new hire information, including personal data, tax forms, wage details, and direct deposit or pay card setup.


• Process personnel changes such as pay adjustments, promotions, transfers, and terminations.


• Calculate, track, and administer payroll deductions and garnishments, including benefits, retirement contributions, and other withholdings.


• Respond to employee inquiries regarding pay, deductions, direct deposits, and pay cards in a timely and professional manner.


• Maintain strict confidentiality of payroll and employee information.

Compliance & Reporting

• Ensure compliance with FLSA and all applicable federal, state, and local wage and hour regulations.


• Prepare and manage payroll-related compliance reporting, including:
  
  
  
  • Year-end W-2 reporting
  
  
  • ACA reporting (1094/1095 forms)
  
  
  • SUTA and state unemployment filings
  
  
  • New hire reporting
  
  
  
  


• Support year-end payroll verification, including earnings, deductions, accruals, and tax rates.


• Assist with internal and external payroll audits by providing required documentation.


• Manage Workers’ Compensation claims and support related audit requests.


• Handle employment verifications in accordance with company policy and legal requirements.

Systems, Coordination & Documentation

• Collaborate with Payroll, Human Resources, Accounting, and Operations to ensure accurate and timely employee data flow.


• Maintain electronic employee personnel files and ensure updates are processed accurately.


• Coordinate payroll system setup for new locations with the payroll provider.


• Partner with Accounting to reconcile monthly benefit invoices and payroll-related accounts.

PREFERRED QUALIFICATIONS:

• 3+ years of payroll processing experience; experience supporting a large employee population strongly preferred.


• Paycom experience highly preferred.


• Human Resources experience is a plus.


• Strong understanding of payroll compliance, wage and hour laws, and payroll tax reporting.


• Associate’s degree required; Bachelor’s degree preferred.


• Proficiency in Microsoft Office, particularly Excel.