Office Manager- Part Time
Actalent, Lexington, MA, United States
Part Time Office Administrator
The Part Time Office Administrator provides essential administrative and operational support to ensure the smooth functioning of daily office activities and clinical research operations. This role is responsible for maintaining an organized work environment, coordinating meetings and logistics, supporting document and records management, and assisting internal teams with administrative tasks. The Office Administrator plays a key role in enhancing office efficiency and creating a collaborative workplace experience. It is essential to maintain professionalism and appropriate work attire.
Responsibilities
Oversee daily office operations and maintain a well-organized working environment.
Coordinate administrative tasks, including scheduling meetings, managing calendars, and handling correspondence as assigned.
Assist with meeting setup, including preparing meeting rooms, organizing technology or materials as needed, and ensuring all logistical details are addressed.
Manage lunch orders for meetings and coordinate delivery or pick-up as appropriate.
Handle meeting room cleanup after meetings, maintaining a tidy and professional environment.
Support clinical research teams with document management, filing, and regulatory compliance paperwork as requested.
Manage office supplies, equipment, and inventory.
Perform additional tasks as assigned.
Essential Skills
Administrative support
Office management
Data entry
Customer service
Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
Clerical and filing skills
Strong organizational, multitasking, and time management abilities
Effective communication and interpersonal skills
Additional Skills & Qualifications
High school diploma or equivalent required; associate or bachelor's degree preferred
Previous office management or administrative experience, preferably in healthcare or pharmaceutical settings
Ability to maintain confidentiality and handle sensitive information
Attention to detail and commitment to accuracy
Work Environment
This is a part-time position requiring up to 20 hours per week, with on-site work required primarily on Tuesdays, Wednesdays, and Thursdays. The office environment is professional and collaborative, with a focus on supporting clinical research operations. Professional attire is necessary to maintain a front-office-ready appearance.
Job Type & Location
This is a Contract position based out of Lexington, MA.
Pay and Benefits
The pay range for this position is $18.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Lexington, MA.
Application Deadline
This position is anticipated to close on Apr 17, 2026.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.
About Actalent
Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APACwith four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.
Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.
The Part Time Office Administrator provides essential administrative and operational support to ensure the smooth functioning of daily office activities and clinical research operations. This role is responsible for maintaining an organized work environment, coordinating meetings and logistics, supporting document and records management, and assisting internal teams with administrative tasks. The Office Administrator plays a key role in enhancing office efficiency and creating a collaborative workplace experience. It is essential to maintain professionalism and appropriate work attire.
Responsibilities
Oversee daily office operations and maintain a well-organized working environment.
Coordinate administrative tasks, including scheduling meetings, managing calendars, and handling correspondence as assigned.
Assist with meeting setup, including preparing meeting rooms, organizing technology or materials as needed, and ensuring all logistical details are addressed.
Manage lunch orders for meetings and coordinate delivery or pick-up as appropriate.
Handle meeting room cleanup after meetings, maintaining a tidy and professional environment.
Support clinical research teams with document management, filing, and regulatory compliance paperwork as requested.
Manage office supplies, equipment, and inventory.
Perform additional tasks as assigned.
Essential Skills
Administrative support
Office management
Data entry
Customer service
Microsoft Office proficiency (Word, Excel, Outlook, PowerPoint)
Clerical and filing skills
Strong organizational, multitasking, and time management abilities
Effective communication and interpersonal skills
Additional Skills & Qualifications
High school diploma or equivalent required; associate or bachelor's degree preferred
Previous office management or administrative experience, preferably in healthcare or pharmaceutical settings
Ability to maintain confidentiality and handle sensitive information
Attention to detail and commitment to accuracy
Work Environment
This is a part-time position requiring up to 20 hours per week, with on-site work required primarily on Tuesdays, Wednesdays, and Thursdays. The office environment is professional and collaborative, with a focus on supporting clinical research operations. Professional attire is necessary to maintain a front-office-ready appearance.
Job Type & Location
This is a Contract position based out of Lexington, MA.
Pay and Benefits
The pay range for this position is $18.00 - $23.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: Medical, dental & vision Critical Illness, Accident, and Hospital 401(k) Retirement Plan Pre-tax and Roth post-tax contributions available Life Insurance (Voluntary Life & AD&D for the employee and dependents) Short and long-term disability Health Spending Account (HSA) Transportation benefits Employee Assistance Program Time Off/Leave (PTO, Vacation or Sick Leave)
Workplace Type
This is a fully onsite position in Lexington, MA.
Application Deadline
This position is anticipated to close on Apr 17, 2026.
Diversity, Equity & Inclusion
At Actalent, diversity and inclusion are a bridge towards the equity and success of our people. DE&I is embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
Actalent is an equal opportunity employer.
About Actalent
Actalent is a global leader in engineering and sciences services. For more than 40 years, we've helped visionary companies advance their goals. Headquartered in the United States, our teams span 150 offices across North America, EMEA, and APACwith four delivery centers in India led by 1,000+ extraordinary employees who connect their passion with purpose every day.
Our Bangalore, Hyderabad, Pune, and Chennai delivery centers are hubs of engineering expertise, with core capabilities in mechanical and electrical engineering, systems and software, and manufacturing engineering. Our teams deliver work across multiple industries including transportation, consumer and industrial products, and life sciences. We serve more than 4,500 clients, including many Fortune 500 brands. Learn more about how we can work together at actalentservices.com.