Administrative Assistant (Secretary 1)
Nova Scotia, Virginia, MN, United States
Department:
Opportunities and Social Development
Location:
Halifax
Type of Employment:
Temporary
Union Status:
NSGEU - NSPG
Closing Date:
15-May-26 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At the Department of Opportunities and Social Development (OSD), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Disability Support Program (DSP), Employment Support Services (ESS), Income Assistance (IA), and Supportive Housing and Homelessness.
Through our services, we advocate and help vulnerable Nova Scotians to be independent, self-reliant, and secure. We work collaboratively across the province with a strong, dedicated network of supports, staff, and partners to achieve desired and shared outcomes for all.
About Our Opportunity
As the Secretary, you will be at the heart of our department's administrative engine, ensuring seamless operations and providing vital support to our staff.
You will be the welcoming face at the front desk, assisting visitors and stepping in as a reliable backup for your fellow clerical team members. If you're enthusiastic about maintaining efficiency and making a positive first impression, we invite you to be a key part of our team.
Primary Accountabilities
Maintain and organize files using the STAR/STOR system, ensuring information retrieval is swift and accurate.
Document management, including faxing, copying, scanning, and filing.
Respond to Freedom of Information and Protection of Privacy (FOIPOP) requests by promptly retrieving the necessary information to facilitate requests.
Process incoming and outgoing mail efficiently.
Respond to general inquiries and route calls to the appropriate contacts.
Ensure discretion when typing a range of documents, including confidential correspondence and reports, and enter client notes into the Integrated Case Management System (ICM).
Ensure files and documentation are organized and up-to-date.
Schedule meetings and manage calendars to keep operations on track.
Qualifications and Experience
You will have a one (1) year business course plus a minimum of two (2) years of related experience, or an equivalent combination of training and experience.
You thrive in a team-oriented environment, readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software. Your ability to navigate these tools efficiently is crucial to your role. You are comfortable working autonomously in a fast-paced, challenging work environment and manage tasks effectively. Demonstrating a high degree of tact and diplomacy is second nature to you, especially when dealing with sensitive issues. Meticulous organization and keen eye for detail ensure nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.
While not required, familiarity with the Integrated Case Management (ICM) system would be a valuable asset.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Three (3) years of related experience
A related two (2) year diploma and one (1) year of experience
A related bachelor's degree
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits:
A Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.
Working Conditions
Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.
Your normal work week is 35 hours/week, 7 hours/day. You may need to work flexible and adjusted work hours, as required.
Additional Information
This is a temporary employment opportunity with an anticipated end date of October 15, 2026. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.
Pay Grade:
CL 14
Salary Range:
$23.98- $26.41 hourly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
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Opportunities and Social Development
Location:
Halifax
Type of Employment:
Temporary
Union Status:
NSGEU - NSPG
Closing Date:
15-May-26 (Applications are accepted until 11:59 PM Atlantic Time)
About Us
At the Department of Opportunities and Social Development (OSD), we are a large and diverse department providing a broad portfolio of programs and services including Child and Family Wellbeing (CFW), Disability Support Program (DSP), Employment Support Services (ESS), Income Assistance (IA), and Supportive Housing and Homelessness.
Through our services, we advocate and help vulnerable Nova Scotians to be independent, self-reliant, and secure. We work collaboratively across the province with a strong, dedicated network of supports, staff, and partners to achieve desired and shared outcomes for all.
About Our Opportunity
As the Secretary, you will be at the heart of our department's administrative engine, ensuring seamless operations and providing vital support to our staff.
You will be the welcoming face at the front desk, assisting visitors and stepping in as a reliable backup for your fellow clerical team members. If you're enthusiastic about maintaining efficiency and making a positive first impression, we invite you to be a key part of our team.
Primary Accountabilities
Maintain and organize files using the STAR/STOR system, ensuring information retrieval is swift and accurate.
Document management, including faxing, copying, scanning, and filing.
Respond to Freedom of Information and Protection of Privacy (FOIPOP) requests by promptly retrieving the necessary information to facilitate requests.
Process incoming and outgoing mail efficiently.
Respond to general inquiries and route calls to the appropriate contacts.
Ensure discretion when typing a range of documents, including confidential correspondence and reports, and enter client notes into the Integrated Case Management System (ICM).
Ensure files and documentation are organized and up-to-date.
Schedule meetings and manage calendars to keep operations on track.
Qualifications and Experience
You will have a one (1) year business course plus a minimum of two (2) years of related experience, or an equivalent combination of training and experience.
You thrive in a team-oriented environment, readily stepping in to support colleagues and displaying a proactive approach. You are proficient in Microsoft programs such as Word, PowerPoint, Outlook, Excel, or equivalent office software. Your ability to navigate these tools efficiently is crucial to your role. You are comfortable working autonomously in a fast-paced, challenging work environment and manage tasks effectively. Demonstrating a high degree of tact and diplomacy is second nature to you, especially when dealing with sensitive issues. Meticulous organization and keen eye for detail ensure nothing slips through the cracks. You demonstrate an ability to build and maintain positive working relationships and collaborate effectively.
While not required, familiarity with the Integrated Case Management (ICM) system would be a valuable asset.
We will assess the above qualifications and competencies using one or more of the following tools: written examination, standardized tests, oral presentations, interview(s), and reference checks.
Equivalency
Three (3) years of related experience
A related two (2) year diploma and one (1) year of experience
A related bachelor's degree
Applicants relying on education and experience equivalencies must demonstrate such equivalencies in their application.
Benefits:
A Defined Benefit Pension Plan, Health, Dental, Life Insurance, General illness, Short and Long Term Disability, Vacation and Employee and Family Assistance Programs.
Working Conditions
Most of your time is spent in a comfortable office setting. Occasionally you may need to move or lift objects such as boxes or files. You will have daily contact with the public, various Government Departments as well as other local Agencies.
Your normal work week is 35 hours/week, 7 hours/day. You may need to work flexible and adjusted work hours, as required.
Additional Information
This is a temporary employment opportunity with an anticipated end date of October 15, 2026. The appointment status (‘term’, ‘temporary’ or ‘casual’) is dependent on the start date of the successful candidate.
What We Offer
Career Development where you have access to career guidance, tools, resources, and ongoing training for every stage of your career.
Engaging workplace. Our Employees feel valued, respected, connected, and tuned in. We have forward-thinking policies and strategies.
Countless career paths.
Pay Grade:
CL 14
Salary Range:
$23.98- $26.41 hourly
Employment Equity Statement:
Our goal is to be a diverse workforce that is representative, at all job levels, of the citizens we serve. The Government of Nova Scotia has an Employment Equity Policy, and we welcome applications from Indigenous People, African Nova Scotians and Other Racially Visible Persons, Persons with Disabilities and Women in occupations or positions where they are under-represented. If you are a member of one of these equity groups, you are encouraged to self-identify on your electronic application.
Accommodation Statement:
We are committed to providing an inclusive and accessible recruitment process. Candidates may request accommodations based on any grounds protected by the Human Rights Act. If you require an accommodation throughout the recruitment process, please contact us at competitions@novascotia.ca.
#J-18808-Ljbffr