Coordinator - DOT Compliance
MacAllister Machinery Company, Inc., Indianapolis, IN, United States
Location: Indianapolis, IN, United States
This position will assist with all aspects of Department of Transportation (DOT) and Federal Motor Carrier Safety Regulations (FMCSR) compliance for the Company's vehicle fleet and CDL drivers.
Responsibilities
Primary Responsibilities:
Assist with implementing DOT compliance program to ensure the Company operates in full accordance with the DOT and FMCSA regulatory framework
Ensure all reports, driver qualification files, FMCSR files, and DOT files are accurate and properly maintained
Manage the Company's DOT-compliant random drug and alcohol program
Train drivers, managers, and dispatchers on defensive driving, pre- and post-checks, vehicle maintenance, FMCSA, and post-accident processes and procedures
Ensure that our CSA score and BASIC information is accurate and complete
Review and track DOT inspections, including maintaining roadside inspection files and conducting audits of reports
Track and maintain DOT required training records and e-logs
Occasional Responsibilities:
Review pending and upcoming changes to Federal and State DOT regulations to ensure the Company is prepared for future compliance requirements and seek out industry best practices to achieve operational excellence
Compile and file data for audits by regulatory agencies, including data for the International Fuel Tax Agreement (IFTA) requirements
Review and report on audit results, write safety regulation procedures, update programs, and track hazard corrective actions to completion
Qualifications
Required:
High School Diploma or GED
2 years or more of experience in an administrative role; or equivalent combination of education and experience
A valid driver's license
Preferred:
Bachelor's Degree in business related field
4 years or more of experience in a transportation compliance role or equivalent combination of education and experience
Knowledge, Skills, And Abilities
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Strong multitasking abilities, detail-oriented, and self-motivated
Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers and people at all levels inside and outside the organization
Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to learn CAT/MacAllister/Michigan Cat systems
Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship building and consistent demonstration of solid professional judgment
Ability to adapt and work in a fast-paced environment
Excellent communication skills, including verbal, written, and listening skills
Physical Requirements of Position
Regular Day Travel (25-50%); Occasional Night Travel (0-25%)
Frequent confined sitting (at computer, in car, etc.)
Regular non-confined sitting (able to move about at will.)
Frequent standing or walking
Frequent rapid use of arms, hands or fingers, in handling or manipulating objects, or operating equipment, tools and/or instruments requiring fine eye-hand coordination
Occasional repeated bending, crouching, stretching, or crawling
Occasional unaided lifting of objects up to 20 pounds
Frequent communication with other individuals. Must be able to able to exchange accurate information when speaking with customers, coworkers, and etc.
Frequent use of near and far vision acuity. Must be able to identify objects within two feet or less and at a distance of 20 feet.
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This position will assist with all aspects of Department of Transportation (DOT) and Federal Motor Carrier Safety Regulations (FMCSR) compliance for the Company's vehicle fleet and CDL drivers.
Responsibilities
Primary Responsibilities:
Assist with implementing DOT compliance program to ensure the Company operates in full accordance with the DOT and FMCSA regulatory framework
Ensure all reports, driver qualification files, FMCSR files, and DOT files are accurate and properly maintained
Manage the Company's DOT-compliant random drug and alcohol program
Train drivers, managers, and dispatchers on defensive driving, pre- and post-checks, vehicle maintenance, FMCSA, and post-accident processes and procedures
Ensure that our CSA score and BASIC information is accurate and complete
Review and track DOT inspections, including maintaining roadside inspection files and conducting audits of reports
Track and maintain DOT required training records and e-logs
Occasional Responsibilities:
Review pending and upcoming changes to Federal and State DOT regulations to ensure the Company is prepared for future compliance requirements and seek out industry best practices to achieve operational excellence
Compile and file data for audits by regulatory agencies, including data for the International Fuel Tax Agreement (IFTA) requirements
Review and report on audit results, write safety regulation procedures, update programs, and track hazard corrective actions to completion
Qualifications
Required:
High School Diploma or GED
2 years or more of experience in an administrative role; or equivalent combination of education and experience
A valid driver's license
Preferred:
Bachelor's Degree in business related field
4 years or more of experience in a transportation compliance role or equivalent combination of education and experience
Knowledge, Skills, And Abilities
The requirements listed below are representative of the knowledge, skills, and/or abilities required to perform each essential duty satisfactorily. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
Strong multitasking abilities, detail-oriented, and self-motivated
Professional demeanor with both internal and external contacts including personal appearance and friendly, courteous treatment of peers and people at all levels inside and outside the organization
Proficient computer and data entry skills with Microsoft Office (Outlook, Word, Excel, and PowerPoint) and the ability to learn CAT/MacAllister/Michigan Cat systems
Ability to build and maintain effective customer and professional relationships through strong interpersonal skills with emphasis on relationship building and consistent demonstration of solid professional judgment
Ability to adapt and work in a fast-paced environment
Excellent communication skills, including verbal, written, and listening skills
Physical Requirements of Position
Regular Day Travel (25-50%); Occasional Night Travel (0-25%)
Frequent confined sitting (at computer, in car, etc.)
Regular non-confined sitting (able to move about at will.)
Frequent standing or walking
Frequent rapid use of arms, hands or fingers, in handling or manipulating objects, or operating equipment, tools and/or instruments requiring fine eye-hand coordination
Occasional repeated bending, crouching, stretching, or crawling
Occasional unaided lifting of objects up to 20 pounds
Frequent communication with other individuals. Must be able to able to exchange accurate information when speaking with customers, coworkers, and etc.
Frequent use of near and far vision acuity. Must be able to identify objects within two feet or less and at a distance of 20 feet.
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