Accounts Payable Supervisor
Palmer Theological Seminary of Eastern University, Saint Davids, PA, United States
Position Summary
Position reports to the Associate Vice President for Finance. Responsible for supervising and managing the day‑to‑day operation of all aspects of accounts payable, including reimbursement processes.
Responsibilities
Process paper checks, online, wire and ACH payments
Process annual 1099s (checking for accuracy, running the 1099s and uploading to the IRS)
Resolve payment disputes
Supervise and train AP specialists
Serve as contact for the bank for any AP discrepancies
Program administrator for the corporate credit card program
Liaison with Student Accounts to help with student refunds issues
Run daily banking report to monitor ACH payments responsibility
Manage Sodexo payments and corresponding interdepartmental charges
Provide tax exempt certificates and W9 requests
Manage gift card program
Respond to payment inquiries from staff and vendors
Manage billing for multiple vendors to multiple departments on campus
Set up blanket check requests each fiscal year for 40+ invoices to ensure timely processing of invoices
Manage access for invoice approval
Maintain invoice files to assist auditor requests, prepare accrual payables and other schedules as needed or requested
Other duties as assigned
Education
Bachelor's degree in accounting, finance, or closely related field from a regionally accredited college/university; or equivalent combination of education and experience.
Proficiency in Microsoft Office Suite (Word, Excel, etc.).
Certification & Preferred Experience
One year of full‑time supervisory experience
Four years of full‑time professional experience in accounts payable
Knowledge of Colleague software for accounts payable processing is a plus
Must be committed to providing quality services to employees
Must have excellent communication, attention to detail, and organizational skills
Must be able to work independently
Must be good at multi‑tasking
This position is privy to sensitive and highly private information; confidentiality is required
#J-18808-Ljbffr
Position reports to the Associate Vice President for Finance. Responsible for supervising and managing the day‑to‑day operation of all aspects of accounts payable, including reimbursement processes.
Responsibilities
Process paper checks, online, wire and ACH payments
Process annual 1099s (checking for accuracy, running the 1099s and uploading to the IRS)
Resolve payment disputes
Supervise and train AP specialists
Serve as contact for the bank for any AP discrepancies
Program administrator for the corporate credit card program
Liaison with Student Accounts to help with student refunds issues
Run daily banking report to monitor ACH payments responsibility
Manage Sodexo payments and corresponding interdepartmental charges
Provide tax exempt certificates and W9 requests
Manage gift card program
Respond to payment inquiries from staff and vendors
Manage billing for multiple vendors to multiple departments on campus
Set up blanket check requests each fiscal year for 40+ invoices to ensure timely processing of invoices
Manage access for invoice approval
Maintain invoice files to assist auditor requests, prepare accrual payables and other schedules as needed or requested
Other duties as assigned
Education
Bachelor's degree in accounting, finance, or closely related field from a regionally accredited college/university; or equivalent combination of education and experience.
Proficiency in Microsoft Office Suite (Word, Excel, etc.).
Certification & Preferred Experience
One year of full‑time supervisory experience
Four years of full‑time professional experience in accounts payable
Knowledge of Colleague software for accounts payable processing is a plus
Must be committed to providing quality services to employees
Must have excellent communication, attention to detail, and organizational skills
Must be able to work independently
Must be good at multi‑tasking
This position is privy to sensitive and highly private information; confidentiality is required
#J-18808-Ljbffr