Accounts Payable Specialist
Aston Carter, Woodland, CA, United States
Job Description
The Accounts Payable Specialist supports high-volume, full-cycle accounts payable operations in a fast-paced, ERP-driven environment. This role owns invoice processing, vendor management, reconciliations, and month-end AP activities while partnering closely with Finance, Operations, and external vendors. The position is ideal for someone with strong SAP or comparable ERP experience who thrives in a detail-oriented, process-focused accounting setting within a stable, growth-oriented food manufacturing company.
Job Title
Accounts Payable Specialist
Responsibilities
Perform full-cycle accounts payable, including invoice review, coding, verification of approvals, and payment processing.
Process high-volume invoices, check runs, ACH payments, and corporate credit card statements accurately and on schedule.
Manage vendor inquiries promptly, maintain complete and up-to-date vendor files, and resolve discrepancies in a timely manner.
Ensure compliance with internal controls, approval authority limits, and contractual payment terms.
Maintain accurate and organized accounts payable documentation in accordance with GAAP and company policies.
Support vendor transitions from check payments to ACH, helping to optimize payment efficiency.
Reconcile vendor statements and accounts payable subledgers to ensure accuracy and completeness.
Perform account reconciliations, including GRIR, freight, and clearing accounts, identifying and resolving variances.
Assist with month-end close activities related to accounts payable, including accruals and journal entries as needed.
Provide ad hoc accounting and reporting support to leadership as requested.
Support 1099 reporting processes and respond to audit requests by providing accurate AP documentation and explanations.
Assist with accounts payable reporting, analytics, and special projects to support decision‑making.
Participate in process improvement initiatives to enhance accounts payable efficiency, controls, and automation.
Use SAP or a comparable ERP system to manage AP transactions in a high-volume, multi-vendor environment.
Collaborate effectively with Finance, Operations, and other internal teams to resolve issues and support business needs.
Essential Skills
3–5 years of full-cycle accounts payable experience in a high-volume environment.
Hands‑on experience working in a complex ERP system, with SAP strongly preferred.
Strong knowledge of GAAP and general ledger fundamentals related to accounts payable.
Experience with reconciliations, journal entries, and subledger management.
Advanced or strong Microsoft Excel skills for reporting, analysis, and reconciliations.
Proven ability to manage deadlines and priorities in a fast-paced, multi-vendor AP environment.
High attention to detail and strong written and verbal communication skills.
Ability to work both independently and collaboratively as part of a team.
Ability to quickly learn new systems, tools, and processes.
Demonstrated process-focused mindset with a commitment to accuracy and compliance.
Additional Skills & Qualifications
Associate’s degree in Accounting, Finance, or a related field, or equivalent experience.
Experience with three‑way matching and purchase order-based invoice processing.
Familiarity with general ledger accounting and financial reporting concepts.
Experience supporting 1099 reporting and responding to audit requests.
Comfort working in a manufacturing or food and beverage environment is a plus.
Strong vendor relationship management skills and a service-oriented approach.
Interest in contributing to process improvements and efficiency initiatives.
Ability to adapt to a mission-driven, collaborative culture focused on product quality and consumer education.
Workplace Environment
This is an office-based role with no travel, operating in a high-volume, multi-vendor accounts payable environment supported by SAP or comparable ERP systems and Microsoft Excel. The organization is a growing, mid‑size food and beverage manufacturer in an essential, stable industry, offering the benefits of both stability and cross‑functional visibility. Employees work in a collaborative, mission-driven culture focused on high-quality, consumer-focused products and continuous improvement. The location is in a growing agricultural and manufacturing hub with access to a strong local food-production ecosystem and convenient proximity to major urban centers.
Job Type & Location
Contract to Hire position based out of Woodland, CA. This is a fully onsite position in Woodland, CA.
Pay And Benefits
The pay range for this position is $28.00 - $32.00/hr.
Benefits Overview
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline
This position is anticipated to close on May 1, 2026.
Equal Opportunity Employer
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Disability Accommodation
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
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The Accounts Payable Specialist supports high-volume, full-cycle accounts payable operations in a fast-paced, ERP-driven environment. This role owns invoice processing, vendor management, reconciliations, and month-end AP activities while partnering closely with Finance, Operations, and external vendors. The position is ideal for someone with strong SAP or comparable ERP experience who thrives in a detail-oriented, process-focused accounting setting within a stable, growth-oriented food manufacturing company.
Job Title
Accounts Payable Specialist
Responsibilities
Perform full-cycle accounts payable, including invoice review, coding, verification of approvals, and payment processing.
Process high-volume invoices, check runs, ACH payments, and corporate credit card statements accurately and on schedule.
Manage vendor inquiries promptly, maintain complete and up-to-date vendor files, and resolve discrepancies in a timely manner.
Ensure compliance with internal controls, approval authority limits, and contractual payment terms.
Maintain accurate and organized accounts payable documentation in accordance with GAAP and company policies.
Support vendor transitions from check payments to ACH, helping to optimize payment efficiency.
Reconcile vendor statements and accounts payable subledgers to ensure accuracy and completeness.
Perform account reconciliations, including GRIR, freight, and clearing accounts, identifying and resolving variances.
Assist with month-end close activities related to accounts payable, including accruals and journal entries as needed.
Provide ad hoc accounting and reporting support to leadership as requested.
Support 1099 reporting processes and respond to audit requests by providing accurate AP documentation and explanations.
Assist with accounts payable reporting, analytics, and special projects to support decision‑making.
Participate in process improvement initiatives to enhance accounts payable efficiency, controls, and automation.
Use SAP or a comparable ERP system to manage AP transactions in a high-volume, multi-vendor environment.
Collaborate effectively with Finance, Operations, and other internal teams to resolve issues and support business needs.
Essential Skills
3–5 years of full-cycle accounts payable experience in a high-volume environment.
Hands‑on experience working in a complex ERP system, with SAP strongly preferred.
Strong knowledge of GAAP and general ledger fundamentals related to accounts payable.
Experience with reconciliations, journal entries, and subledger management.
Advanced or strong Microsoft Excel skills for reporting, analysis, and reconciliations.
Proven ability to manage deadlines and priorities in a fast-paced, multi-vendor AP environment.
High attention to detail and strong written and verbal communication skills.
Ability to work both independently and collaboratively as part of a team.
Ability to quickly learn new systems, tools, and processes.
Demonstrated process-focused mindset with a commitment to accuracy and compliance.
Additional Skills & Qualifications
Associate’s degree in Accounting, Finance, or a related field, or equivalent experience.
Experience with three‑way matching and purchase order-based invoice processing.
Familiarity with general ledger accounting and financial reporting concepts.
Experience supporting 1099 reporting and responding to audit requests.
Comfort working in a manufacturing or food and beverage environment is a plus.
Strong vendor relationship management skills and a service-oriented approach.
Interest in contributing to process improvements and efficiency initiatives.
Ability to adapt to a mission-driven, collaborative culture focused on product quality and consumer education.
Workplace Environment
This is an office-based role with no travel, operating in a high-volume, multi-vendor accounts payable environment supported by SAP or comparable ERP systems and Microsoft Excel. The organization is a growing, mid‑size food and beverage manufacturer in an essential, stable industry, offering the benefits of both stability and cross‑functional visibility. Employees work in a collaborative, mission-driven culture focused on high-quality, consumer-focused products and continuous improvement. The location is in a growing agricultural and manufacturing hub with access to a strong local food-production ecosystem and convenient proximity to major urban centers.
Job Type & Location
Contract to Hire position based out of Woodland, CA. This is a fully onsite position in Woodland, CA.
Pay And Benefits
The pay range for this position is $28.00 - $32.00/hr.
Benefits Overview
Medical, dental & vision
Critical Illness, Accident, and Hospital
401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
Life Insurance (Voluntary Life & AD&D for the employee and dependents)
Short and long-term disability
Health Spending Account (HSA)
Transportation benefits
Employee Assistance Program
Time Off/Leave (PTO, Vacation or Sick Leave)
Application Deadline
This position is anticipated to close on May 1, 2026.
Equal Opportunity Employer
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.
Disability Accommodation
If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.
#J-18808-Ljbffr