Part-Time Office Services Associate
Opensity Solutions, Boston, MA, United States
The Part-Time Receptionist plays a key role in delivering a seamless and high-touch workplace experience. This individual will oversee day-to-day office operations while providing exceptional hospitality to clients, guests, and employees. This role requires a proactive, detail-oriented professional who thrives in a corporate environment and is comfortable working independently while supporting a remote leadership team.
Part time (30 hours or less)
Hours: 8am-2:30pm
Key Responsibilities
Deliver a high-level, white-glove hospitality experience to all clients, guests, and employees
Serve as the primary point of contact for office-related requests, inquiries, and issue resolution
Manage front desk operations, including answering phone lines and directing calls appropriately
Coordinate conference room scheduling, setup, and maintenance to ensure readiness for meetings
Maintain office organization, cleanliness, and overall appearance
Oversee kitchen and pantry operations, including inventory management, ordering, and restocking food and beverages
Coordinate office lunches and catering as needed
Sort and distribute incoming mail and manage outgoing shipments
Partner with facilities, engineering, and building management to ensure the office remains fully operational
Liaise with external vendors for office supplies, maintenance, and service needs
Register and assist visitors in collaboration with building security
Utilize Outlook and ticketing systems to manage requests and communication efficiently
Generate end-of-day reports and provide updates to leadership as needed
Remain mobile throughout the office to proactively support client needs
Assist with additional tasks and special projects as required
Qualifications
3+ years of experience in an Office Coordinator, Receptionist, or similar role
2+ years of experience in a corporate, client-facing environment
Strong communication skills (both written and verbal); writing sample may be requested
Proficient in Microsoft Outlook and ticketing systems
Highly organized with strong attention to detail
Ability to work independently and manage multiple priorities in a fast-paced environment
Professional demeanor with a strong customer service mindset
What We’re Looking For
High-energy individual with a polished, professional presence
Strong hospitality mindset with a “client-first” approach
Proactive problem-solver who takes ownership of tasks
Ability to multitask while maintaining a high level of service and organization
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Part time (30 hours or less)
Hours: 8am-2:30pm
Key Responsibilities
Deliver a high-level, white-glove hospitality experience to all clients, guests, and employees
Serve as the primary point of contact for office-related requests, inquiries, and issue resolution
Manage front desk operations, including answering phone lines and directing calls appropriately
Coordinate conference room scheduling, setup, and maintenance to ensure readiness for meetings
Maintain office organization, cleanliness, and overall appearance
Oversee kitchen and pantry operations, including inventory management, ordering, and restocking food and beverages
Coordinate office lunches and catering as needed
Sort and distribute incoming mail and manage outgoing shipments
Partner with facilities, engineering, and building management to ensure the office remains fully operational
Liaise with external vendors for office supplies, maintenance, and service needs
Register and assist visitors in collaboration with building security
Utilize Outlook and ticketing systems to manage requests and communication efficiently
Generate end-of-day reports and provide updates to leadership as needed
Remain mobile throughout the office to proactively support client needs
Assist with additional tasks and special projects as required
Qualifications
3+ years of experience in an Office Coordinator, Receptionist, or similar role
2+ years of experience in a corporate, client-facing environment
Strong communication skills (both written and verbal); writing sample may be requested
Proficient in Microsoft Outlook and ticketing systems
Highly organized with strong attention to detail
Ability to work independently and manage multiple priorities in a fast-paced environment
Professional demeanor with a strong customer service mindset
What We’re Looking For
High-energy individual with a polished, professional presence
Strong hospitality mindset with a “client-first” approach
Proactive problem-solver who takes ownership of tasks
Ability to multitask while maintaining a high level of service and organization
#J-18808-Ljbffr