Senior Accounts Payable Administrator
JE Dunn Construction, Kansas City, MO, United States
Role Summary: The Senior Accounts Payable Administrator will record, track and process invoices. This position will be responsible for matching invoices, coding documents, and communicating with vendors to ensure accurate and timely payments.
Key Role Responsibilities - Core
Accurately records, tracks, fulfills and pays statements, invoices, and credit card transactions to ensure complete financial records.
Provides initial sort and scan of company AP documents/invoices for timely payment.
Codes and reviews documents/invoices for proper job cost or general ledger account distribution according to Company Current Best Practices.
Communicates with vendors concerning statement differences, vendor letter inquiries, and all related matters.
Communicates with internal customers to facilitate timely and accurate vendor payments.
Provides guidance to internal customers on vendor payment processing and associated tools.
Prepares ad hoc reporting as requested by various internal customers.
Facilitates vendor discount/rebate programs.
Manages difficult or emotional customer situations promptly and efficiently.
Meets client commitments; recognizes and acts upon service opportunities.
Solicits and applies feedback to improve quality and service.
Participates in periodic department meetings.
Key Role Responsibilities - Additional Core
Helps check figures, postings, and data entry of other staff members. Documents any issues for correct entry, mathematical accuracy, and proper coding.
Investigates and resolves issues related to particular invoices or vendors as needed.
Processes employee reimbursement and mileage requests to ensure adherence to Company Best Practices and timely payment.
Supports project teams to ensure the accurate delivery of subcontractor payments.
Assists Project Managers to ensure accuracy of owner billings and backup.
Partners with project coordinators on subcontractor RFP issues and insurance compliance.
Reviews and processes self‑perform billing invoices submitted by project teams.
Communicates with subcontractors regarding check status and required paperwork.
Selects and mails out checks to subcontractors when owner payment is received.
Knowledge, Skills & Abilities
Ability to perform work accurately and completely.
Communication skills, verbal and written.
Proficiency in MS Office with emphasis on Word and Excel skills.
Proficiency in Adobe, Bluebeam, or other PDF systems.
Ability to understand and implement best practice standards.
Demonstrated knowledge of organizational structure and available resources.
Ability to meet tight deadlines and prioritize.
Ability to follow up on inquiries in a timely manner.
Ability to deliver quality through attention to detail.
Organizational skills.
Listening skills.
Ability to build relationships and collaborate within a team, internally and externally.
Education
High School diploma or equivalent (Required)
Associate's degree in accounting (Preferred)
In lieu of the above requirements, relevant experience will be considered.
Experience
2+ years accounts payable experience (Required)
Construction industry knowledge (Preferred)
Benefits
The benefits package aligned to this position is Professional Non-Union.
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug‑free workplace.
JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com.
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Key Role Responsibilities - Core
Accurately records, tracks, fulfills and pays statements, invoices, and credit card transactions to ensure complete financial records.
Provides initial sort and scan of company AP documents/invoices for timely payment.
Codes and reviews documents/invoices for proper job cost or general ledger account distribution according to Company Current Best Practices.
Communicates with vendors concerning statement differences, vendor letter inquiries, and all related matters.
Communicates with internal customers to facilitate timely and accurate vendor payments.
Provides guidance to internal customers on vendor payment processing and associated tools.
Prepares ad hoc reporting as requested by various internal customers.
Facilitates vendor discount/rebate programs.
Manages difficult or emotional customer situations promptly and efficiently.
Meets client commitments; recognizes and acts upon service opportunities.
Solicits and applies feedback to improve quality and service.
Participates in periodic department meetings.
Key Role Responsibilities - Additional Core
Helps check figures, postings, and data entry of other staff members. Documents any issues for correct entry, mathematical accuracy, and proper coding.
Investigates and resolves issues related to particular invoices or vendors as needed.
Processes employee reimbursement and mileage requests to ensure adherence to Company Best Practices and timely payment.
Supports project teams to ensure the accurate delivery of subcontractor payments.
Assists Project Managers to ensure accuracy of owner billings and backup.
Partners with project coordinators on subcontractor RFP issues and insurance compliance.
Reviews and processes self‑perform billing invoices submitted by project teams.
Communicates with subcontractors regarding check status and required paperwork.
Selects and mails out checks to subcontractors when owner payment is received.
Knowledge, Skills & Abilities
Ability to perform work accurately and completely.
Communication skills, verbal and written.
Proficiency in MS Office with emphasis on Word and Excel skills.
Proficiency in Adobe, Bluebeam, or other PDF systems.
Ability to understand and implement best practice standards.
Demonstrated knowledge of organizational structure and available resources.
Ability to meet tight deadlines and prioritize.
Ability to follow up on inquiries in a timely manner.
Ability to deliver quality through attention to detail.
Organizational skills.
Listening skills.
Ability to build relationships and collaborate within a team, internally and externally.
Education
High School diploma or equivalent (Required)
Associate's degree in accounting (Preferred)
In lieu of the above requirements, relevant experience will be considered.
Experience
2+ years accounts payable experience (Required)
Construction industry knowledge (Preferred)
Benefits
The benefits package aligned to this position is Professional Non-Union.
JE Dunn Construction is committed to hiring and retaining a diverse workforce. We are proud to be an Equal Opportunity/Affirmative Action Employer and it is our policy to provide equal opportunity to all people without regard to race, color, religion, national origin, ancestry, marital status, veteran status, age, disability, pregnancy, genetic information, citizenship status, sex, sexual orientation, gender identity or any other legally protected category. JE Dunn Construction is a background screening, drug‑free workplace.
JE Dunn provides reasonable accommodations to qualified individuals with disabilities. If you would like to request a reasonable accommodation in order to apply for a job, please submit your request to accommodations@jedunn.com.
#J-18808-Ljbffr