Church Administrator - Chamblee First UMC
North Georgia Conference of the United Methodist Church, Chamblee, GA, United States
Church Administrator - Chamblee First UMC
4/17/2026
CHURCH ADMINISTRATOR
The Church Administrator has oversight, management, and execution responsibilities in finance, internal & external communications, and day‑to‑day operations for Chamblee First United Methodist Church (the Church).
Key Responsibilities
Manage financial processes including accounts payable/receivable, payroll, and contributions.
Work closely with the Finance Committee and Treasurer to maintain accurate financial records.
Develop and manage an annual church budget in collaboration with Church staff and lay leadership.
Ensure weekly deposits are made and transmit automatic deposit files to the bank.
Oversee the reimbursement process to Church staff and members.
Ensure all checks are properly signed for paying bills and reimbursements on a timely basis. Supervise the daily cash balance to insure sufficient funds are maintained in all checking accounts.
Maintain historical data and proper retention systems for financial and banking records in accordance with the IRS.
Prepare annual reports for the Church Conference and auditors when applicable.
Attend and report to the Finance Committee and the Administrative Board regarding Church finances.
Ensure distribution of financial reports as needed by church staff, committee members, and Kindergarten.
Support processing designated gifts as well as stock or personal property gifts.
Support the preparation and distribution of Giving Statements for each contributor.
Provide support for Stewardship Campaigns and assist with preparation for committee members.
Provide volunteers with a monthly list of Memorials and Honorariums received for sending acknowledgement cards.
Reconciling event proceeds and when appropriate, make mid‑week deposits.
Ensure accurate financial records are kept for all registration events.
Ensure proper stewardship and confidentiality of financial information.
Communications
Create, organize, plan, and implement effective communication strategies and produce weekly deliverables (bulletins, newsletters, email updates, etc.) for the church, staff, and community.
Assist ministry leaders in promoting events and programs.
Generate proactive communication ideas, calendaring, and church‑wide and ministry‑specific initiatives.
Understand the vision of the Church and implement communication strategies to reflect Church priorities and brand, considering intended audiences and mediums.
Inform staff, church leaders, and members about procedures for communicating church messages.
Continuously look for ways to communicate our values.
Maintain and update the Church website and campus signage and oversee all social media.
Program campus screens with daily and weekly events and announcements.
Facilitate the promotion and registration of events/activities with appropriate committees, with accurate records for income and expenses for the Finance Committee.
Administration
Prioritize, schedule, and manage multiple projects and tasks while meeting timelines and deliverables.
Develop and complete short‑term and long‑term goals and action plans aligned with overall Church objectives.
Receive and catalog all meeting notes from committees in a central, accessible location.
Coordinate and supervise volunteers for the Front Desk, Membership Records, and Finance Reporting.
Manage phone systems and mail delivery.
In collaboration with the Facilities and Campus Activities Manager, manage, coordinate, and communicate the Church calendar, including scheduling, room reservations, HVAC needs, cleaning, set‑up/breakdown, and opening and closing the Church.
In cooperation with Facilities & Logistics Manager, review and shop insurance policies when necessary along with the Trustees.
Order supplies: office, events, hospitality, and worship.
Manage the Church database and assign permissions as needed.
Assist in familiarizing new employees with procedures, policies, and personnel.
Participate in staff meetings and team planning activities.
Manage personnel record administration and confidential personnel files for staff (Church and Kindergarten).
Oversee administration of employees and their benefits: worker’s compensation, insurance, vacation, sick time and other matters related to employment. Maintain records for staff hours and vacation.
Process background checks for all staff and volunteers working with children, youth and vulnerable adults with appropriate records and renewals.
Maintain records of all non‑preschool accidents or injuries that occur on Church property. Notify the insurance carrier when necessary.
Update ACS with new contact information and provide reports to pastor/conference as required.
Make weekly updates with attendance data to VitalSigns.
Update pastor on needs for visitation, calls, etc. when appropriate via text or Teams.
Coordinate Front Desk Volunteers (SignUp Genius).
Order seasonal tribute flowers (poinsettias & lilies) and coordinate sponsorship and communication thereof.
Coordinate sanctuary flower gifts (delivery & acknowledgement).
Supervise Facilities and Campus Activities Manager and front office volunteers.
Hospitality and Front Office
Serve as a welcoming first point of contact for visitors, members, and community partners.
Direct communication appropriately when answering phones and responding to inquiries.
Help cultivate a warm and hospitable office environment.
Education, Experience, and Skills Required
3-5 years of experience in executive‑level management, including finance, communications, and administration or accounting. Minimum of a bachelor’s degree in a related field required.
Comfortable working in a church setting. Prior church work experience and/or familiarity with the United Methodist Church preferred.
A broad understanding of financial procedures and the ability to fluently discuss the impact on decisions, with a full understanding of financials for the church.
Excellent written and verbal communication skills.
Be proficient in writing/editing, graphic design, communication, strategy, and multi‑tasking.
Proficient with modern technology and systems such as Microsoft Suite, OneDrive, WordPress, Canva, Zoom, and Planning Center. Experience and knowledge of ACS Accounting Software and Realm Church Management Software a plus.
Strong people and communication skills with the ability to work collaboratively with other staff members, church members, and volunteers.
Strong commitment to confidentiality and extreme attention to detail.
Reports to Senior Pastor.
Role: Full Time (averaging 40 hours/week).
#J-18808-Ljbffr
4/17/2026
CHURCH ADMINISTRATOR
The Church Administrator has oversight, management, and execution responsibilities in finance, internal & external communications, and day‑to‑day operations for Chamblee First United Methodist Church (the Church).
Key Responsibilities
Manage financial processes including accounts payable/receivable, payroll, and contributions.
Work closely with the Finance Committee and Treasurer to maintain accurate financial records.
Develop and manage an annual church budget in collaboration with Church staff and lay leadership.
Ensure weekly deposits are made and transmit automatic deposit files to the bank.
Oversee the reimbursement process to Church staff and members.
Ensure all checks are properly signed for paying bills and reimbursements on a timely basis. Supervise the daily cash balance to insure sufficient funds are maintained in all checking accounts.
Maintain historical data and proper retention systems for financial and banking records in accordance with the IRS.
Prepare annual reports for the Church Conference and auditors when applicable.
Attend and report to the Finance Committee and the Administrative Board regarding Church finances.
Ensure distribution of financial reports as needed by church staff, committee members, and Kindergarten.
Support processing designated gifts as well as stock or personal property gifts.
Support the preparation and distribution of Giving Statements for each contributor.
Provide support for Stewardship Campaigns and assist with preparation for committee members.
Provide volunteers with a monthly list of Memorials and Honorariums received for sending acknowledgement cards.
Reconciling event proceeds and when appropriate, make mid‑week deposits.
Ensure accurate financial records are kept for all registration events.
Ensure proper stewardship and confidentiality of financial information.
Communications
Create, organize, plan, and implement effective communication strategies and produce weekly deliverables (bulletins, newsletters, email updates, etc.) for the church, staff, and community.
Assist ministry leaders in promoting events and programs.
Generate proactive communication ideas, calendaring, and church‑wide and ministry‑specific initiatives.
Understand the vision of the Church and implement communication strategies to reflect Church priorities and brand, considering intended audiences and mediums.
Inform staff, church leaders, and members about procedures for communicating church messages.
Continuously look for ways to communicate our values.
Maintain and update the Church website and campus signage and oversee all social media.
Program campus screens with daily and weekly events and announcements.
Facilitate the promotion and registration of events/activities with appropriate committees, with accurate records for income and expenses for the Finance Committee.
Administration
Prioritize, schedule, and manage multiple projects and tasks while meeting timelines and deliverables.
Develop and complete short‑term and long‑term goals and action plans aligned with overall Church objectives.
Receive and catalog all meeting notes from committees in a central, accessible location.
Coordinate and supervise volunteers for the Front Desk, Membership Records, and Finance Reporting.
Manage phone systems and mail delivery.
In collaboration with the Facilities and Campus Activities Manager, manage, coordinate, and communicate the Church calendar, including scheduling, room reservations, HVAC needs, cleaning, set‑up/breakdown, and opening and closing the Church.
In cooperation with Facilities & Logistics Manager, review and shop insurance policies when necessary along with the Trustees.
Order supplies: office, events, hospitality, and worship.
Manage the Church database and assign permissions as needed.
Assist in familiarizing new employees with procedures, policies, and personnel.
Participate in staff meetings and team planning activities.
Manage personnel record administration and confidential personnel files for staff (Church and Kindergarten).
Oversee administration of employees and their benefits: worker’s compensation, insurance, vacation, sick time and other matters related to employment. Maintain records for staff hours and vacation.
Process background checks for all staff and volunteers working with children, youth and vulnerable adults with appropriate records and renewals.
Maintain records of all non‑preschool accidents or injuries that occur on Church property. Notify the insurance carrier when necessary.
Update ACS with new contact information and provide reports to pastor/conference as required.
Make weekly updates with attendance data to VitalSigns.
Update pastor on needs for visitation, calls, etc. when appropriate via text or Teams.
Coordinate Front Desk Volunteers (SignUp Genius).
Order seasonal tribute flowers (poinsettias & lilies) and coordinate sponsorship and communication thereof.
Coordinate sanctuary flower gifts (delivery & acknowledgement).
Supervise Facilities and Campus Activities Manager and front office volunteers.
Hospitality and Front Office
Serve as a welcoming first point of contact for visitors, members, and community partners.
Direct communication appropriately when answering phones and responding to inquiries.
Help cultivate a warm and hospitable office environment.
Education, Experience, and Skills Required
3-5 years of experience in executive‑level management, including finance, communications, and administration or accounting. Minimum of a bachelor’s degree in a related field required.
Comfortable working in a church setting. Prior church work experience and/or familiarity with the United Methodist Church preferred.
A broad understanding of financial procedures and the ability to fluently discuss the impact on decisions, with a full understanding of financials for the church.
Excellent written and verbal communication skills.
Be proficient in writing/editing, graphic design, communication, strategy, and multi‑tasking.
Proficient with modern technology and systems such as Microsoft Suite, OneDrive, WordPress, Canva, Zoom, and Planning Center. Experience and knowledge of ACS Accounting Software and Realm Church Management Software a plus.
Strong people and communication skills with the ability to work collaboratively with other staff members, church members, and volunteers.
Strong commitment to confidentiality and extreme attention to detail.
Reports to Senior Pastor.
Role: Full Time (averaging 40 hours/week).
#J-18808-Ljbffr