Church Administrator - Chamblee First UMC
South Georgia Conference, Dunwoody, GA, United States
Church Administrator - Chamblee First UMC
4/17/2026
CHURCH ADMINISTRATOR
The Church Administrator has the responsibility for oversight, management, and execution in the areas of finance, internal & external communications, and administration of the day-to-day operations for Chamblee First United Methodist Church (the Church).
Key Responsibilities
Manage financial processes including accounts payable/receivable, payroll, and contributions
Work closely with the Finance Committee and Treasurer to maintain accurate financial records
Develops and manages an annual church budget in collaboration with Church staff and lay leadership
Ensures weekly deposits are made and transmits automatic deposit files to the bank
Oversees the reimbursement process to the Church staff and members of the Church
Ensures all checks are properly signed for paying bills and reimbursements on a timely basis. Supervises the daily cash balance to insure sufficient funds are maintained in all checking accounts
Maintains historical data and proper retention systems for financial and banking records in accordance with the IRS
Prepares annual reports for the Church Conference and Audits when applicable
Attends and reports to the Finance Committee and the Administrative Board regarding Church finances
Ensures distribution of financial reports as needed by church staff, committee member(s), and Kindergarten
Supports processing designated gifts as well as stock or personal property gifts
Supports the preparation and distribution of Giving Statements for each contributor
Provides support for Stewardship Campaigns and assists with preparation for committee members
Provides volunteers a monthly list of Memorials and Honorariums received for sending acknowledgement cards
Reconcileseventproceedsandwhenappropriate,makesmid-weekdeposits
Ensureaccuratefinancialrecordsarekeptforallregistration events
Ensure proper stewardship and confidentiality of financial information
Communications
Create, organize, plan, and implement effective communication strategies and produce weekly deliverables (bulletins, newsletters, email updates, etc) to the church, the staff, and the community.
Assist ministry leaders in promoting events and programs
Generate proactive communications ideas, calendaring, and church-wide and ministry-specific initiatives
Understands the vision of the Church and implements communications strategies to reflect Church priorities and brand considering intended audiences and mediums
Informs staff, church leaders, and members about procedures/processes for communicating church messages
Continually look for ways to communicate our values
Maintains and updates the Church website and campus signage and oversees all social media
Programscampusscreenswithdailyandweeklyeventsandannouncements
Administration
Prioritizes, schedules and manages multiple projects and tasks while meeting timelines and deliverables
Develops and completes short-term and long-term goals and action plans that are aligned with overall goals of the Church
Receives and catalogs all meeting notes from committees in a central, accessible location
Coordinates and supervises volunteers for the Front Desk, Membership Records, and Finance Reporting
Manages phone systems and mail delivery
In collaboration with the Facilities and Campus Activities Manager, manages, coordinates, and communicates the Church calendar including scheduling, room reservations, HVAC needs, cleaning, set-up/breakdown, and opening and closing the Church
In cooperation with Facilities & Logistics Manager, reviewsandshopsinsurancepolicieswhennecessaryalongwiththeTrustees
Orders Supplies: office, events, hospitality, and worship
Manages the Church database and assigns permissions as needed
Assists in familiarizing new employees with procedures, policies and personnel
Participates in staff meetings and team planning activities
Manages Personnel Record Administration and confidential personnel files for the staff (Church and Kindergarten)
Oversees the administration of employees and their benefits: Worker’s Compensation, Insurance, Vacation, Sick Time and other matters related to employment. Maintains records for staff hours and vacation
Processes Background Checks for all staff and volunteers working with children, youth and vulnerable adults with appropriate records and renewals
Maintains records of all non-preschool accidents or injuries that occur on the Church property. Notifies the insurance carrier when necessary.
Update ACS with new contact info and provide reports for pastor/conference as required
Make weekly updates with attendance data to VitalSigns
Update pastor on needs for visitation, calls, etc. when appropriate via text or Teams
Coordinate Front Desk Volunteers (SignUp Genius)
Orders seasonal tribute flowers (poinsettias & lilies) and coordinates sponsorship and communication thereof
Coordinates sanctuaryflowergift (delivery & acknowledgement)
Supervises Facilities and Campus Activities Manager and front office volunteers
Hospitality and Front Office
Serve as a welcoming first point of contact for visitors, members, and community partners
Direct communication appropriately when answering phones and responding to inquiries
Help cultivate a warm and hospitable office environment
Qualifications
3-5 years of experience in executive level management including finance, communications, and administration or accounting. Minimum of a Bachelor’s degree in a related field required
Comfortable working in a church setting. Prior church work experience and/or familiarity with the United Methodist Church preferred
A broad understanding of financial procedures and the ability to fluently discuss the impact on decisions, with a full understanding of financials for the church
Excellent written and verbal communications skills
Be proficient in writing/editing, graphic design, communication, strategy, and multi-tasking
Proficient with modern technology and systems such as, Microsoft Suite, OneDrive, WordPress, Canva, Zoom, and Planning Center. Experience and knowledge of ACS Accounting Software and Realm Church Management Software a plus
Strong people and communication skills with the ability to work collaboratively with other staff members, church members, and volunteers
Strong commitment to confidentiality and extreme attention to detail
Reports to Senior Pastor
Role: Full Time (averaging 40 hours/week)
Address: 4147 Chamblee Dunwoody Road Chamblee GA 30341
#J-18808-Ljbffr
4/17/2026
CHURCH ADMINISTRATOR
The Church Administrator has the responsibility for oversight, management, and execution in the areas of finance, internal & external communications, and administration of the day-to-day operations for Chamblee First United Methodist Church (the Church).
Key Responsibilities
Manage financial processes including accounts payable/receivable, payroll, and contributions
Work closely with the Finance Committee and Treasurer to maintain accurate financial records
Develops and manages an annual church budget in collaboration with Church staff and lay leadership
Ensures weekly deposits are made and transmits automatic deposit files to the bank
Oversees the reimbursement process to the Church staff and members of the Church
Ensures all checks are properly signed for paying bills and reimbursements on a timely basis. Supervises the daily cash balance to insure sufficient funds are maintained in all checking accounts
Maintains historical data and proper retention systems for financial and banking records in accordance with the IRS
Prepares annual reports for the Church Conference and Audits when applicable
Attends and reports to the Finance Committee and the Administrative Board regarding Church finances
Ensures distribution of financial reports as needed by church staff, committee member(s), and Kindergarten
Supports processing designated gifts as well as stock or personal property gifts
Supports the preparation and distribution of Giving Statements for each contributor
Provides support for Stewardship Campaigns and assists with preparation for committee members
Provides volunteers a monthly list of Memorials and Honorariums received for sending acknowledgement cards
Reconcileseventproceedsandwhenappropriate,makesmid-weekdeposits
Ensureaccuratefinancialrecordsarekeptforallregistration events
Ensure proper stewardship and confidentiality of financial information
Communications
Create, organize, plan, and implement effective communication strategies and produce weekly deliverables (bulletins, newsletters, email updates, etc) to the church, the staff, and the community.
Assist ministry leaders in promoting events and programs
Generate proactive communications ideas, calendaring, and church-wide and ministry-specific initiatives
Understands the vision of the Church and implements communications strategies to reflect Church priorities and brand considering intended audiences and mediums
Informs staff, church leaders, and members about procedures/processes for communicating church messages
Continually look for ways to communicate our values
Maintains and updates the Church website and campus signage and oversees all social media
Programscampusscreenswithdailyandweeklyeventsandannouncements
Administration
Prioritizes, schedules and manages multiple projects and tasks while meeting timelines and deliverables
Develops and completes short-term and long-term goals and action plans that are aligned with overall goals of the Church
Receives and catalogs all meeting notes from committees in a central, accessible location
Coordinates and supervises volunteers for the Front Desk, Membership Records, and Finance Reporting
Manages phone systems and mail delivery
In collaboration with the Facilities and Campus Activities Manager, manages, coordinates, and communicates the Church calendar including scheduling, room reservations, HVAC needs, cleaning, set-up/breakdown, and opening and closing the Church
In cooperation with Facilities & Logistics Manager, reviewsandshopsinsurancepolicieswhennecessaryalongwiththeTrustees
Orders Supplies: office, events, hospitality, and worship
Manages the Church database and assigns permissions as needed
Assists in familiarizing new employees with procedures, policies and personnel
Participates in staff meetings and team planning activities
Manages Personnel Record Administration and confidential personnel files for the staff (Church and Kindergarten)
Oversees the administration of employees and their benefits: Worker’s Compensation, Insurance, Vacation, Sick Time and other matters related to employment. Maintains records for staff hours and vacation
Processes Background Checks for all staff and volunteers working with children, youth and vulnerable adults with appropriate records and renewals
Maintains records of all non-preschool accidents or injuries that occur on the Church property. Notifies the insurance carrier when necessary.
Update ACS with new contact info and provide reports for pastor/conference as required
Make weekly updates with attendance data to VitalSigns
Update pastor on needs for visitation, calls, etc. when appropriate via text or Teams
Coordinate Front Desk Volunteers (SignUp Genius)
Orders seasonal tribute flowers (poinsettias & lilies) and coordinates sponsorship and communication thereof
Coordinates sanctuaryflowergift (delivery & acknowledgement)
Supervises Facilities and Campus Activities Manager and front office volunteers
Hospitality and Front Office
Serve as a welcoming first point of contact for visitors, members, and community partners
Direct communication appropriately when answering phones and responding to inquiries
Help cultivate a warm and hospitable office environment
Qualifications
3-5 years of experience in executive level management including finance, communications, and administration or accounting. Minimum of a Bachelor’s degree in a related field required
Comfortable working in a church setting. Prior church work experience and/or familiarity with the United Methodist Church preferred
A broad understanding of financial procedures and the ability to fluently discuss the impact on decisions, with a full understanding of financials for the church
Excellent written and verbal communications skills
Be proficient in writing/editing, graphic design, communication, strategy, and multi-tasking
Proficient with modern technology and systems such as, Microsoft Suite, OneDrive, WordPress, Canva, Zoom, and Planning Center. Experience and knowledge of ACS Accounting Software and Realm Church Management Software a plus
Strong people and communication skills with the ability to work collaboratively with other staff members, church members, and volunteers
Strong commitment to confidentiality and extreme attention to detail
Reports to Senior Pastor
Role: Full Time (averaging 40 hours/week)
Address: 4147 Chamblee Dunwoody Road Chamblee GA 30341
#J-18808-Ljbffr