Church Administrative Assistant
Fortscott, Fort Scott, KS, United States
Church Administrative Assistant Job Description
First UMC Fort Scott, KS
The Administrative Assistant will help the congregation accomplish its mission by being a dependable and consistent hub of communications and records management. The position reports to the Pastor and the Staff Parish Relations Committee.
Hours
Exact schedule will be determined in collaboration with the successful candidate. We are seeking 15-20 hours per week, with a consistent schedule once established.
Salary
We plan to start the new hire at $15.00 per hour.
Qualifications / Sample Tasks
Must qualify for Safe Gatherings certification including passing a background check. New hire will have a 120‑day probationary period.
Presence
Cheerful, dependable, and predictable presence for church and community members.
Manages chaos and cheerfully greet visitors, answer phone, open doors, and coordinate hospitality.
Ensures First United Methodist Church is a pleasant, welcoming place and that information is communicated clearly, consistently, and with appropriate confidentiality.
Self‑motivated, displays initiative, uses good judgment, and can work independently and with others.
Administrative / Office Manager Tasks
Familiar with, or able to quickly learn, MS Office type applications, Church Windows database software, and Church security systems.
Strong organizational skills, ability to maintain and improve existing systems.
Maintain documentation of church activities and processes; archive or shred as needed.
Keep Master Calendar / coordinate building usage with Custodian, Trustees, and Pastor.
Program doors as needed, review calendar weekly; make/assign Keycards.
Assist pastor in preparing bulletin with “the week ahead” and announcements.
Assist with Newsletter articles about upcoming events.
Schedule liturgist and office volunteers.
Prepare agendas, coordinate committees to keep and distribute minutes; attend (ex officio) and take minutes at Administrative Board meetings (6 per year) and Annual Charge Conference.
Help Pastor maintain social media, web, and digital sign.
Schedule Service Calls/Repairs with custodian/trustees.
Maintain Flower Calendar, confirm sponsor/contact florist as needed; add to bulletin.
Coordinate visitor bags and follow-up visits by HOCROC and other volunteers.
Process and distribute mail and e‑mail.
Order/Maintain Office Supplies / Class Materials.
Track Postage and office expenditures.
Track Petty Cash and any credit/debit card usage.
Assist Treasurer with bill organization, authorization, and check signing.
Assist Treasurer in ensuring apportionments and special offerings are paid to Great Plains Conference monthly.
Assist Pastor with CCLI, VitalSigns, data entry, and other routine reporting.
Assist Feeding Families coordinator with inventory/order and data processing.
Oversee Safe Gatherings coordination / notifying renewals.
Appalachian Service Project Administrative Forms (assisting Tom Braker and Pastor).
Assist Pastor preparing for Charge Conference and annual Conference / Statistical reports.
Assist counters with distribution of quarterly giving statements.
Membership Secretary / Church Windows Tasks
Maintain Baptism/Confirmation/Membership/Transfers/Death records in Church Windows (or similar) and hard copy.
Birthday / Anniversary / Remembrance Cards scheduled / mailed (Pastor signs monthly).
Funeral Dinner volunteers (contact monthly coordinator as needed).
Assist Pastor with records gathering for Church Conference and Statistical Reports.
Memorial Donation Letters (thank you notes and coordination with family/Memorial & Gifts Committee).
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First UMC Fort Scott, KS
The Administrative Assistant will help the congregation accomplish its mission by being a dependable and consistent hub of communications and records management. The position reports to the Pastor and the Staff Parish Relations Committee.
Hours
Exact schedule will be determined in collaboration with the successful candidate. We are seeking 15-20 hours per week, with a consistent schedule once established.
Salary
We plan to start the new hire at $15.00 per hour.
Qualifications / Sample Tasks
Must qualify for Safe Gatherings certification including passing a background check. New hire will have a 120‑day probationary period.
Presence
Cheerful, dependable, and predictable presence for church and community members.
Manages chaos and cheerfully greet visitors, answer phone, open doors, and coordinate hospitality.
Ensures First United Methodist Church is a pleasant, welcoming place and that information is communicated clearly, consistently, and with appropriate confidentiality.
Self‑motivated, displays initiative, uses good judgment, and can work independently and with others.
Administrative / Office Manager Tasks
Familiar with, or able to quickly learn, MS Office type applications, Church Windows database software, and Church security systems.
Strong organizational skills, ability to maintain and improve existing systems.
Maintain documentation of church activities and processes; archive or shred as needed.
Keep Master Calendar / coordinate building usage with Custodian, Trustees, and Pastor.
Program doors as needed, review calendar weekly; make/assign Keycards.
Assist pastor in preparing bulletin with “the week ahead” and announcements.
Assist with Newsletter articles about upcoming events.
Schedule liturgist and office volunteers.
Prepare agendas, coordinate committees to keep and distribute minutes; attend (ex officio) and take minutes at Administrative Board meetings (6 per year) and Annual Charge Conference.
Help Pastor maintain social media, web, and digital sign.
Schedule Service Calls/Repairs with custodian/trustees.
Maintain Flower Calendar, confirm sponsor/contact florist as needed; add to bulletin.
Coordinate visitor bags and follow-up visits by HOCROC and other volunteers.
Process and distribute mail and e‑mail.
Order/Maintain Office Supplies / Class Materials.
Track Postage and office expenditures.
Track Petty Cash and any credit/debit card usage.
Assist Treasurer with bill organization, authorization, and check signing.
Assist Treasurer in ensuring apportionments and special offerings are paid to Great Plains Conference monthly.
Assist Pastor with CCLI, VitalSigns, data entry, and other routine reporting.
Assist Feeding Families coordinator with inventory/order and data processing.
Oversee Safe Gatherings coordination / notifying renewals.
Appalachian Service Project Administrative Forms (assisting Tom Braker and Pastor).
Assist Pastor preparing for Charge Conference and annual Conference / Statistical reports.
Assist counters with distribution of quarterly giving statements.
Membership Secretary / Church Windows Tasks
Maintain Baptism/Confirmation/Membership/Transfers/Death records in Church Windows (or similar) and hard copy.
Birthday / Anniversary / Remembrance Cards scheduled / mailed (Pastor signs monthly).
Funeral Dinner volunteers (contact monthly coordinator as needed).
Assist Pastor with records gathering for Church Conference and Statistical Reports.
Memorial Donation Letters (thank you notes and coordination with family/Memorial & Gifts Committee).
#J-18808-Ljbffr