Utilities Right of Way Document Specialist (part-time) - Denver, CO
O.R. Colan Associates (ORC), Denver, CO, United States
Location : Denver, CO (candidate will have the flexibility to work a hybrid schedule but must reside within a 50-mile radius of ORC's Denver, CO office)
Schedule : Part-Time (~20 hours per week), Non-Exempt | Report to ORC's Denver, CO office as requested
What We Offer
Competitive base pay: $22 - $27 per hour
401(k)
Paid sick time
Professional training
Recognition programs and growth opportunities
ClassPass and Breethe Memberships
What You'll Do
Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies.
Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system.
Prepare, review, track, mail, and maintain Right-of-Way acquisition documents.
Responsible for a successful project close out.
Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials.
Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information.
Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
Handling client correspondence, phone calls, and emails with professionalism and timely follow-up.
Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
Monitoring deadlines and deliverables to help keep project teams on schedule.
Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy.
We're Looking for Someone Who
Works efficiently and effectively under tight deadlines
Can prioritize and balance multiple tasks
Demonstrates strong organization and planning skills
Is analytical, detail-oriented, and eager to learn
Has excellent written and verbal communication skills
Thrives in a fast-paced administrative setting
Provides strong customer service experience
Can adapt to new systems and software environments
Minimum Requirements
Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession.
Minimum of one year of technical documentation preparation
Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
Must have an iOS or Android smartphone to be able to access ORC's systems
Valid Driver's License
Relocation is not provided
Physical Requirements
English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required.
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Schedule : Part-Time (~20 hours per week), Non-Exempt | Report to ORC's Denver, CO office as requested
What We Offer
Competitive base pay: $22 - $27 per hour
401(k)
Paid sick time
Professional training
Recognition programs and growth opportunities
ClassPass and Breethe Memberships
What You'll Do
Partner with Project Managers, Assistant Managers and ROW agents in day-to-day data entry, filing activities, and document creation including acquisition documents, line lists, and landowner files.
Responsible for drafting introduction letters, developing offer packages, preparing scopes, and conducting market data studies.
Review and check documentation for accuracy and are responsible for final internal quality control of documents and the filing of original documents in the right of way records system.
Prepare, review, track, mail, and maintain Right-of-Way acquisition documents.
Responsible for a successful project close out.
Scheduling and coordinating project-related meetings, including preparation of agendas, minutes, and distribution of materials.
Maintaining and updating project databases, spreadsheets, and electronic filing systems for quick retrieval of information.
Assisting with invoice preparation, expense tracking, and basic project financial reporting as directed by project leadership.
Handling client correspondence, phone calls, and emails with professionalism and timely follow-up.
Supporting onboarding of new project team members by ensuring access to systems, supplies, and project documentation.
Monitoring deadlines and deliverables to help keep project teams on schedule.
Assisting with records retention compliance, including scanning, archiving, and destruction of files per company policy.
We're Looking for Someone Who
Works efficiently and effectively under tight deadlines
Can prioritize and balance multiple tasks
Demonstrates strong organization and planning skills
Is analytical, detail-oriented, and eager to learn
Has excellent written and verbal communication skills
Thrives in a fast-paced administrative setting
Provides strong customer service experience
Can adapt to new systems and software environments
Minimum Requirements
Experience as an office administrator, paralegal, court/document clerk, real estate or equivalent profession.
Minimum of one year of technical documentation preparation
Must be proficient with MS Office Suite specifically Excel and Word, Dropbox or equivalent
Must have an iOS or Android smartphone to be able to access ORC's systems
Valid Driver's License
Relocation is not provided
Physical Requirements
English language proficient. While performing the duties of this job, the employee is regularly required to clearly communicate and exchange information in person, via phone and email. Substantial repetitive movements of the wrists, hands and/or fingers due to high amounts of computer usage, typing and document manipulation. Expected to spend long hours in front of a computer screen. Able to read, understand and interpret department related documents and data. This is a largely sedentary role; however, the employee occasionally is required to move about inside the office to access files, office equipment and to interact with other members of the staff. Rare travel is required.
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