Administravtive Assistant
PrideStaff, Colton, CA, United States
Administrative Assistant
PrideStaff is currently seeking an Administrative Assistant for a manufacturing company located in Colton, CA. This position has potential for hire. Please see job requirements below to be considered.
Pay Range: $19.00 to $19.50
Shift: Monday through Friday, 8:30 a.m. to 4:30 p.m.
Key Responsibilities:
Answer and manage incoming emails and phone calls in a professional and timely manner
Communicate effectively with vendors, reps, and internal team members
Prepare and process requests for quotes by gathering specifications, artwork, analyzing samples, and related details
Maintain organized records, files, and documentation
Proficient in Microsoft Office (Word, Excel, Outlook)
Perform accurate measurements using a tape measure when needed
Log Samples by taking photos, measuring, and recording specifications (including paper types, print colors, print coverage, cut/style, etc.), then properly storing them in designated warehouse location
Set reminders and manage calendars for meetings, deadlines, and follow-ups
Takes ownership of tasks from start to completion and ensures nothing falls through the cracks
Ability to help prioritize incoming requests and protect executive time by filtering and escalating appropriately
Follow up on pending tasks, quotes, and communications to ensure timely completion
Learn and understand company products to better support daily operations and customer inquiries
Ask questions and seek clarification when needed to ensure accuracy and efficiency
Provide direct daily support to the Company President, including helping coordinate priorities, schedule flow, and meeting readiness
Anticipates needs in advance, prepares materials ahead of meetings, and helps ensure the executive is always prepared and on schedule
Must handle sensitive business information with a high level of discretion and professionalism
Actively support daily executive movement and scheduling such as ensuring attendance at meetings, providing reminders, and assisting with transitioning between tasks
Exercise strong judgment in escalating questions efficiently rather than delaying decisions or spending excessive time troubleshooting independently when input is needed
Qualifications:
Bilingual in English and Spanish a plus
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Professional phone and email etiquette
Proficiency in Microsoft Word, Excel, and Outlook
Strong attention to detail
Ability to effectively manage time, priorities, and shifting deadlines in a fast-paced environment
Reliable, punctual, and patient
Eagerness to learn company products and processes
Proactive mindset with strong initiative and follow-through
Willingness to ask questions and take initiative when unsure
Demonstrates high energy, adaptability, and a strong desire to learn and grow with the role and the company
Previous administrative experience required
Previous experience working with different paper types (e.g., kraft, kraft and white, etc.) is a plus
Compensation / Pay Rate (Up to): $19.00 - $19.50 Per Hour
All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.
PrideStaff is currently seeking an Administrative Assistant for a manufacturing company located in Colton, CA. This position has potential for hire. Please see job requirements below to be considered.
Pay Range: $19.00 to $19.50
Shift: Monday through Friday, 8:30 a.m. to 4:30 p.m.
Key Responsibilities:
Answer and manage incoming emails and phone calls in a professional and timely manner
Communicate effectively with vendors, reps, and internal team members
Prepare and process requests for quotes by gathering specifications, artwork, analyzing samples, and related details
Maintain organized records, files, and documentation
Proficient in Microsoft Office (Word, Excel, Outlook)
Perform accurate measurements using a tape measure when needed
Log Samples by taking photos, measuring, and recording specifications (including paper types, print colors, print coverage, cut/style, etc.), then properly storing them in designated warehouse location
Set reminders and manage calendars for meetings, deadlines, and follow-ups
Takes ownership of tasks from start to completion and ensures nothing falls through the cracks
Ability to help prioritize incoming requests and protect executive time by filtering and escalating appropriately
Follow up on pending tasks, quotes, and communications to ensure timely completion
Learn and understand company products to better support daily operations and customer inquiries
Ask questions and seek clarification when needed to ensure accuracy and efficiency
Provide direct daily support to the Company President, including helping coordinate priorities, schedule flow, and meeting readiness
Anticipates needs in advance, prepares materials ahead of meetings, and helps ensure the executive is always prepared and on schedule
Must handle sensitive business information with a high level of discretion and professionalism
Actively support daily executive movement and scheduling such as ensuring attendance at meetings, providing reminders, and assisting with transitioning between tasks
Exercise strong judgment in escalating questions efficiently rather than delaying decisions or spending excessive time troubleshooting independently when input is needed
Qualifications:
Bilingual in English and Spanish a plus
Strong organizational and multitasking skills
Excellent verbal and written communication skills
Professional phone and email etiquette
Proficiency in Microsoft Word, Excel, and Outlook
Strong attention to detail
Ability to effectively manage time, priorities, and shifting deadlines in a fast-paced environment
Reliable, punctual, and patient
Eagerness to learn company products and processes
Proactive mindset with strong initiative and follow-through
Willingness to ask questions and take initiative when unsure
Demonstrates high energy, adaptability, and a strong desire to learn and grow with the role and the company
Previous administrative experience required
Previous experience working with different paper types (e.g., kraft, kraft and white, etc.) is a plus
Compensation / Pay Rate (Up to): $19.00 - $19.50 Per Hour
All compensation and pay rates are dependent upon skills and experience. PrideStaff is an equal opportunity employer.