Administrative Assistant
IICRC, Pearl City, HI, United States
Administrative Assistant
The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution. This role requires high integrity, sound judgment, and discretion when handling sensitive information. This position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The right person is adaptable, organized, and comfortable shifting priorities throughout the day.
Core Responsibilities
Administrative Support
Provide day-to-day administrative support to leadership Prepare meeting agendas, take meeting minutes, and track follow-ups Manage calendars, meetings, reminders, and scheduling needs Handle business email correspondence with professionalism and discretion Maintain organized records, files, and administrative systems
Office, Operations & Coordination
Coordinate office and warehouse supply purchasing Assist with basic technology setup and troubleshooting Support vehicle-related administration (registrations, inspections, documentation) Assist with compliance-related tracking and renewals, as directed Conduct basic research and coordination related to tools, vendors, or services
Finance & Records Support
Prepare checks and documentation for bill payments Support year-end documentation (e.g., 1099 preparation) Maintain organized records for utilities, subscriptions, and service accounts
Internal Support & Culture
Assist with planning internal events and seasonal activities Support employee recognition efforts (birthdays, milestones, appreciation) Provide general administrative support for team initiatives and special projects Additional administrative duties and projects will be assigned as needed.
Benefits & Perks
Competitive pay, based on experience Medical, dental, and vision insurance Paid time off, including vacation and holidays Consistent weekday schedule Stable, locally owned company with supportive leadership Opportunity for growth and increased responsibility over time
Qualifications
Strong organizational and time-management skills Proficient in Microsoft Office (Word, Excel, Outlook) Comfortable learning new systems and technology Ability to manage multiple priorities with minimal supervision Reliable transportation to the office
Ideal Candidate Profile
Operates with high integrity and confidentiality Dependable, organized, and detail-oriented Able to pivot quickly and manage interruptions calmly Enjoys ownership and completing tasks start to finish Proactive, resourceful, and solution-oriented Communicates clearly and professionally Thrives in a support-focused, behind-the-scenes role Compensation: $18.00 - $20.00 per hour
"We Build Careers" - Steve White, President and COO
With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other.
Culture is very important to us. We want to make sure that we are the right fit for YOU!
"We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership"
The Administrative Assistant is a trusted, detail-driven role responsible for supporting daily business operations through organization, follow-through, and strong administrative execution. This role requires high integrity, sound judgment, and discretion when handling sensitive information. This position is for someone who enjoys being behind the scenes of an organization, ensuring details are handled, systems stay organized, and leaders are supported through consistent, reliable administrative work. The right person is adaptable, organized, and comfortable shifting priorities throughout the day.
Core Responsibilities
Administrative Support
Provide day-to-day administrative support to leadership Prepare meeting agendas, take meeting minutes, and track follow-ups Manage calendars, meetings, reminders, and scheduling needs Handle business email correspondence with professionalism and discretion Maintain organized records, files, and administrative systems
Office, Operations & Coordination
Coordinate office and warehouse supply purchasing Assist with basic technology setup and troubleshooting Support vehicle-related administration (registrations, inspections, documentation) Assist with compliance-related tracking and renewals, as directed Conduct basic research and coordination related to tools, vendors, or services
Finance & Records Support
Prepare checks and documentation for bill payments Support year-end documentation (e.g., 1099 preparation) Maintain organized records for utilities, subscriptions, and service accounts
Internal Support & Culture
Assist with planning internal events and seasonal activities Support employee recognition efforts (birthdays, milestones, appreciation) Provide general administrative support for team initiatives and special projects Additional administrative duties and projects will be assigned as needed.
Benefits & Perks
Competitive pay, based on experience Medical, dental, and vision insurance Paid time off, including vacation and holidays Consistent weekday schedule Stable, locally owned company with supportive leadership Opportunity for growth and increased responsibility over time
Qualifications
Strong organizational and time-management skills Proficient in Microsoft Office (Word, Excel, Outlook) Comfortable learning new systems and technology Ability to manage multiple priorities with minimal supervision Reliable transportation to the office
Ideal Candidate Profile
Operates with high integrity and confidentiality Dependable, organized, and detail-oriented Able to pivot quickly and manage interruptions calmly Enjoys ownership and completing tasks start to finish Proactive, resourceful, and solution-oriented Communicates clearly and professionally Thrives in a support-focused, behind-the-scenes role Compensation: $18.00 - $20.00 per hour
"We Build Careers" - Steve White, President and COO
With over 300 locations across North America and Canada, PuroClean is leading the industry in emergency property restoration services, by helping families and businesses overcome the devastating setbacks caused by water, fire, mold, biohazard, and other conditions resulting in property damage. We operate with a'servant-based leadership' mindset and seek to create an environment where our team members can grow both professionally and spiritually through serving our customers, communities, and each other.
Culture is very important to us. We want to make sure that we are the right fit for YOU!
"We are One Team, All In, Following The PuroClean Way in the spirit of Servant Leadership"