Purchasing Expediter

Responsibilities

Receives and dates incoming purchase orders;

Handles follow-ups and expediting of purchase orders;

Contacts vendors for firm delivery information;

Investigates supply, goods, and equipment complaints and contacts the vendors to secure any adjustments and returns;

Handles phone calls and visits from vendors regarding clarification of orders, shipments, or changes in orders;

Secures price quotations;

Notifies requestor of any changes in the purchase order;

Processes receiving information on supplies and equipment purchased for the district, and checks for accuracy in quantities and description;

Finalizes purchase order transactions and approves them for payment;

Initiates correspondence pertaining to inquiries on purchase orders;

Works closely with personnel regarding equipment inventory tagging;

Follows up on delivery and payment authorization;

Maintains files of firms and commodities handled and of catalogs and pamphlets on supplies and equipment;

May be involved with some items requiring routine bidding procedures;

Inputs purchase requisitions and places orders for routine purchases;

Assists in gathering original signature receipt/verification of deliveries to sites.

Education and Experience
High School diploma or equivalent; AND two (2) years of increasingly responsible clerical, accounting and/or recordkeeping experience, including one year in school business purchasing or warehousing activities is desirable.

Alternate variations of education/experience may be considered by Personnel Commission staff as acceptable to qualify for participation in the examination process resulting in an eligibility list.

Licenses, Certifications, and Special Requirements
Valid California Class C Driver’s License.

Knowledge of:

Purchasing policies and procedures;

Types of supplies, materials and equipment commonly used;

Filing systems and general office practices;

Keyboard skills and computer software.

Ability to:

Make mathematical calculations with speed and accuracy;

Understand and apply Education Code laws regarding purchasing;

Prepare and maintain accurate and complete records of reports;

Maintain complex financial records;

Operate office equipment including a computer and related software;

Establish and maintain effective working relationships with those contacted during the course of work.

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