Account Clerk III (MSS)
GovernmentJobs.com, Crescent City, CA, United States
Account Clerk III
Bi-weekly rate: $1,720.44 - $1,896.78 This is a Merit System Services position. To apply for this opportunity, refer to the MSS section under the MENU in the upper left corner and select Merit System Services or visit the website directly at https://www.governmentjobs.com/careers/mss
Under limited supervision, the Account Clerk III performs the more difficult and specialized clerical accounting duties in the preparation and maintenance of financial and statistical records in a manual or automated environment; explains rules, policies, and operations related to assigned work area; may serve as a lead-worker and provide training and work assignments to a group of fiscal support staff; and performs related work as required. The Account Clerk III is the advanced journey level in the Account Clerk series. Incumbents either act as the lead-worker to a group of fiscal support staff or exercise detailed and complex subject matter knowledge of a specific program area or specialized system inherent to the operations of the department.
The Account Clerk differs from the Office Assistant class in that the primary duties of the Account Clerk involve the application of mathematical skills and ability, and the interpretation and application of rules and procedures requiring sustained, frequent, and intensive use of financial, statistical, and numerical data and information. The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to their primary function and most frequently performed duties.
Detailed Work Activities
Essential duties may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific tasks.
As a lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping.
Acts as a technical resource on more difficult problems or specialized issues.
Prioritizes and manages workload distribution; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencies; provides feedback to supervisor as requested.
Assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers clients to the appropriate personnel or location; explains the proper use of forms, documents, and reports.
Prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; gathers and arranges information by extracting from source documents or computer reports, and arranges in an understandable, presentable, or prescribed format.
Assists with compilation of budget information including work and time records.
Receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors.
Maintains financial, statistical, work, time, payroll information, and case record information.
Handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records.
Verifies and processes bank deposits and deposits funds in the appropriate accounts.
Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information.
May operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports.
May trouble-shoot problems relating to automated systems.
Performs related duties as assigned.
Minimum Qualifications
Two (2) years of full-time clerical accounting experience performing fiscal or statistical work in an office environment, with one (1) year of full-time experience at the journey level. Thirty (30) semester units or forty-five (45) quarter units that included coursework in basic financial and statistical recordkeeping practices and procedures; mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; or computer applications and spreadsheet software may be substituted for up to one year of qualifying experience. Qualifying experience or education may be combined in order to meet the above requirements. When combining education and experience; fifteen (15) semester units or twenty-two and one-half (22.5) quarter units equals six months of experience.
Knowledge, Skills and Abilities
Knowledge of:
Advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations.
Grammar, vocabulary, spelling, punctuation, and composition.
Office and department practices, procedures, programs, services, policies, regulations, and automated systems.
Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned.
Bookkeeping, accounting, and financial auditing procedures.
Principles of lead supervision and training.
Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
Common word processing, spreadsheet, and database software packages.
Ability to:
Verify, compile, reconcile, and interpret more difficult and complex financial and statistical data.
Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
Lead and train subordinate employees on laws, rules, regulations, and office procedures.
Read and understand specific rules, codes, regulations, procedures, policies, and precedents.
Communicate information effectively and orally to a wide variety of people.
Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
Research, proof, evaluate, gather, organize, and arrange a diversity of information.
Maintain journals, ledgers, and complex accounting and case records.
Selection Process: The County of Del Norte does not discriminate on the basis of race, national origin, religion, gender, age, sexual preference, or disability in any of its programs, activities, or hiring practices. All applications will be reviewed and those individuals with backgrounds most closely meeting the needs of the county will be selected for further review. In the event of a large number of qualifying applicants, a written examination may be given to determine which applicants will be invited to attend an oral interview. An eligibility list will be established upon completion of the oral interviews. Expenses (i.e. travel, food, lodging) incurred in connection with the interview shall be the burden of the applicant. In compliance with the Americans with Disabilities Act, if special accommodations are necessary at any stage of the selection process, please contact the Human Resources Office prior to the interview/examination so that appropriate arrangements can be made.
Condition of Employment: In compliance with the Immigration Reform and Control Act, Del Norte County is required to verify, within three days of employment of any person, that he/she is: 1) a citizen or national of the United States; 2) an alien lawfully admitted for permanent residence or authorized by the Immigration and Naturalization Service to work in the United States.
Disaster Service Workers: All County of Del Norte employees are designated Disaster Service Workers through State law (California Government Code Section 3100-3109). Employment with the County of Del Norte requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Work related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Opportunity Statement: Del Norte County is an equal opportunity employer hiring employment eligible applicants. Disabled applicants who require special testing arrangements should contact the Human Resources Department prior to the filing deadline. In accordance with the Immigration Reform and Control Act, applicants must provide acceptable proof of identity or authorization to work in the United States. A thorough background investigation will be conducted prior to employment. The investigation may include reference checks, fingerprinting, credit check, driver history and inquiry to local, state and federal files to obtain criminal history information. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the selection process
Bi-weekly rate: $1,720.44 - $1,896.78 This is a Merit System Services position. To apply for this opportunity, refer to the MSS section under the MENU in the upper left corner and select Merit System Services or visit the website directly at https://www.governmentjobs.com/careers/mss
Under limited supervision, the Account Clerk III performs the more difficult and specialized clerical accounting duties in the preparation and maintenance of financial and statistical records in a manual or automated environment; explains rules, policies, and operations related to assigned work area; may serve as a lead-worker and provide training and work assignments to a group of fiscal support staff; and performs related work as required. The Account Clerk III is the advanced journey level in the Account Clerk series. Incumbents either act as the lead-worker to a group of fiscal support staff or exercise detailed and complex subject matter knowledge of a specific program area or specialized system inherent to the operations of the department.
The Account Clerk differs from the Office Assistant class in that the primary duties of the Account Clerk involve the application of mathematical skills and ability, and the interpretation and application of rules and procedures requiring sustained, frequent, and intensive use of financial, statistical, and numerical data and information. The Office Assistant class performs a wide variety of general office support duties in which the use of mathematical ability is incidental to their primary function and most frequently performed duties.
Detailed Work Activities
Essential duties may include any of the following tasks, knowledge, skills and other characteristics. The list that follows is not intended as a comprehensive list; it is intended to provide a representative summary of the major duties and responsibilities. Incumbent(s) may not be required to perform all duties listed and may be required to perform additional, position-specific tasks.
As a lead-worker, instructs employees in the interpretation and application of laws, regulations, policies, and procedures related to fiscal and statistical record-keeping.
Acts as a technical resource on more difficult problems or specialized issues.
Prioritizes and manages workload distribution; monitors quality and timeliness of unit work; identifies and provides individual instruction to co-workers for work deficiencies; provides feedback to supervisor as requested.
Assists the public by answering inquiries about policies and procedures; obtains information, resolves discrepancies or errors, disperses relevant information, or refers clients to the appropriate personnel or location; explains the proper use of forms, documents, and reports.
Prepares statistical, fiscal, and case record reports required by state, federal, and local agencies; gathers and arranges information by extracting from source documents or computer reports, and arranges in an understandable, presentable, or prescribed format.
Assists with compilation of budget information including work and time records.
Receives and verifies bills, invoices, vouchers, purchase orders, claims, and related materials; tabulates amounts; codes data for processing; posts revenue and expenditures to daily journals and control registers; adjusts accounts, proofs and balances total against off-setting total or source materials; traces and corrects errors.
Maintains financial, statistical, work, time, payroll information, and case record information.
Handles money transactions such as collecting and disbursing monies and other negotiable items related to the department's programs and agency operations; maintains records of receipts; checks, balances, and reconciles cash statements and computerized reports; processes documents such as invoices, purchase orders, and other records.
Verifies and processes bank deposits and deposits funds in the appropriate accounts.
Writes letters, memos, or documents to correspond with public and private organizations/agencies to obtain or verify information.
May operate automated systems to produce notices, checks, graphs, charts, letters, reports, legal documents, spreadsheets, and standardized forms that are required for the maintenance of fiscal and statistical reports.
May trouble-shoot problems relating to automated systems.
Performs related duties as assigned.
Minimum Qualifications
Two (2) years of full-time clerical accounting experience performing fiscal or statistical work in an office environment, with one (1) year of full-time experience at the journey level. Thirty (30) semester units or forty-five (45) quarter units that included coursework in basic financial and statistical recordkeeping practices and procedures; mathematics such as addition, subtraction, multiplication, division, decimals, fractions, and percentages; or computer applications and spreadsheet software may be substituted for up to one year of qualifying experience. Qualifying experience or education may be combined in order to meet the above requirements. When combining education and experience; fifteen (15) semester units or twenty-two and one-half (22.5) quarter units equals six months of experience.
Knowledge, Skills and Abilities
Knowledge of:
Advanced mathematics and statistics such as complex decimal, fraction, percentage formulas, and statistical calculations.
Grammar, vocabulary, spelling, punctuation, and composition.
Office and department practices, procedures, programs, services, policies, regulations, and automated systems.
Laws, rules, and regulations governing the maintenance of account, fiscal, and case records in the area assigned.
Bookkeeping, accounting, and financial auditing procedures.
Principles of lead supervision and training.
Methods and techniques used in researching, proofing, evaluating, gathering, organizing, and arranging data.
Common word processing, spreadsheet, and database software packages.
Ability to:
Verify, compile, reconcile, and interpret more difficult and complex financial and statistical data.
Make arithmetic computations with speed and accuracy. Calculate solutions to math problems including addition, subtraction, division, multiplication, percentages, decimals, and fractions.
Lead and train subordinate employees on laws, rules, regulations, and office procedures.
Read and understand specific rules, codes, regulations, procedures, policies, and precedents.
Communicate information effectively and orally to a wide variety of people.
Compose reports and correspondence (e.g., letters, memorandums) using appropriate grammar and spelling.
Compile multiple pieces of information clearly and concisely into an organized and understandable written report/document.
Research, proof, evaluate, gather, organize, and arrange a diversity of information.
Maintain journals, ledgers, and complex accounting and case records.
Selection Process: The County of Del Norte does not discriminate on the basis of race, national origin, religion, gender, age, sexual preference, or disability in any of its programs, activities, or hiring practices. All applications will be reviewed and those individuals with backgrounds most closely meeting the needs of the county will be selected for further review. In the event of a large number of qualifying applicants, a written examination may be given to determine which applicants will be invited to attend an oral interview. An eligibility list will be established upon completion of the oral interviews. Expenses (i.e. travel, food, lodging) incurred in connection with the interview shall be the burden of the applicant. In compliance with the Americans with Disabilities Act, if special accommodations are necessary at any stage of the selection process, please contact the Human Resources Office prior to the interview/examination so that appropriate arrangements can be made.
Condition of Employment: In compliance with the Immigration Reform and Control Act, Del Norte County is required to verify, within three days of employment of any person, that he/she is: 1) a citizen or national of the United States; 2) an alien lawfully admitted for permanent residence or authorized by the Immigration and Naturalization Service to work in the United States.
Disaster Service Workers: All County of Del Norte employees are designated Disaster Service Workers through State law (California Government Code Section 3100-3109). Employment with the County of Del Norte requires the affirmation of a loyalty oath to this effect. Employees are required to complete all Disaster Service Work related training as assigned, and to return to work as ordered in the event of an emergency.
Equal Opportunity Statement: Del Norte County is an equal opportunity employer hiring employment eligible applicants. Disabled applicants who require special testing arrangements should contact the Human Resources Department prior to the filing deadline. In accordance with the Immigration Reform and Control Act, applicants must provide acceptable proof of identity or authorization to work in the United States. A thorough background investigation will be conducted prior to employment. The investigation may include reference checks, fingerprinting, credit check, driver history and inquiry to local, state and federal files to obtain criminal history information. All applicants who meet the minimum qualifications are not guaranteed advancement through any subsequent phase of the selection process