Russell Standard - Pavement Preservation - Administrative Assistant
Ergon Asphalt and Emulsions, Fayetteville, PA, United States
Russell Standard - Pavement Preservation - Administrative Assistant
The primary purpose of the Pavement Preservation Administrative Assistant is to provide support through administrative and clerical duties. This is a full-time position.
Essential Duties and Responsibilities:
Provides administrative support to our Fayetteville, PA office location.
Manages and submits job bids.
Keeps, maintains, and orders inventory for office supplies.
Performs data entry of material tickets to support business processes using company software systems with accuracy and attention to detail.
Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not
Assists customers and corporate accounting with billing and invoice inquiries and process payments as needed
Work closely with Human Resources, Estimating, Project Engineering and Safety, to support business needs.
Provides administrative support for location events and meetings, such as ordering food and supplies.
Supports the uniform program by ordering or cancelling employee uniforms.
Other projects and responsibilities as deemed necessary for business
Skills and Education:
Required:
High School diploma or GED equivalent
2+ years of administrative experience
2 years of customer service experience
Proficiency in Microsoft Office Products
Well established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills
Ability to maintain confidentiality
Notary Public Commission, or willingness to obtain
Preferred:
Experience in a construction, manufacturing, or production related industry
Knowledge and experience in inventory and billing systems
Job Requirements:
Ability to work in a team environment with production personnel, as well as the ability to work independently without close supervision
Ability to work closely with customers and outside vendors on a regular basis
Must be able to work overtime as needed
Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers
Ability to perform primarily sedentary work, yet occasionally exert up to 10 pounds of force
Ability to see, hear, talk, and perform tasks requiring manual dexterity
Ability to operate standard office equipment including a computer, copier, fax, phone and other similar office equipment
Benefits:
Competitive pay
401(k) matching & profit sharing
Health, Dental, Vision, and Life Insurance
Short- and Long-Term Disability Plans
Additional voluntary benefits
Paid holidays, vacation, and sick leave
Tuition assistance
Work Environment:
Varying based on location and department, this position requires most of its responsibilities be performed in an asphalt construction office. Work conditions may involve limited exposure to chemicals, fumes, dust, odors, gases, and other substances used in a construction environment.
Equal Employment Opportunity Statement:
Russell Standard is an equal employment opportunity employer committed to high standards of business conduct and civil responsibility. The company does not discriminate in hiring, training, or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Russell Standard intends to provide a work environment that is pleasant, professional, and free from intimidation, hostility, or other offenses that might interfere with work performance.
The primary purpose of the Pavement Preservation Administrative Assistant is to provide support through administrative and clerical duties. This is a full-time position.
Essential Duties and Responsibilities:
Provides administrative support to our Fayetteville, PA office location.
Manages and submits job bids.
Keeps, maintains, and orders inventory for office supplies.
Performs data entry of material tickets to support business processes using company software systems with accuracy and attention to detail.
Receives incoming mail, communications, emails, and phone calls, handling when appropriate or distributing to the proper recipient when not
Assists customers and corporate accounting with billing and invoice inquiries and process payments as needed
Work closely with Human Resources, Estimating, Project Engineering and Safety, to support business needs.
Provides administrative support for location events and meetings, such as ordering food and supplies.
Supports the uniform program by ordering or cancelling employee uniforms.
Other projects and responsibilities as deemed necessary for business
Skills and Education:
Required:
High School diploma or GED equivalent
2+ years of administrative experience
2 years of customer service experience
Proficiency in Microsoft Office Products
Well established organizational skills with strong attention to detail, record-keeping skills, and excellent verbal and written communication skills
Ability to maintain confidentiality
Notary Public Commission, or willingness to obtain
Preferred:
Experience in a construction, manufacturing, or production related industry
Knowledge and experience in inventory and billing systems
Job Requirements:
Ability to work in a team environment with production personnel, as well as the ability to work independently without close supervision
Ability to work closely with customers and outside vendors on a regular basis
Must be able to work overtime as needed
Ability to perform work which requires frequent and regular movement of wrists, hands, and/or fingers
Ability to perform primarily sedentary work, yet occasionally exert up to 10 pounds of force
Ability to see, hear, talk, and perform tasks requiring manual dexterity
Ability to operate standard office equipment including a computer, copier, fax, phone and other similar office equipment
Benefits:
Competitive pay
401(k) matching & profit sharing
Health, Dental, Vision, and Life Insurance
Short- and Long-Term Disability Plans
Additional voluntary benefits
Paid holidays, vacation, and sick leave
Tuition assistance
Work Environment:
Varying based on location and department, this position requires most of its responsibilities be performed in an asphalt construction office. Work conditions may involve limited exposure to chemicals, fumes, dust, odors, gases, and other substances used in a construction environment.
Equal Employment Opportunity Statement:
Russell Standard is an equal employment opportunity employer committed to high standards of business conduct and civil responsibility. The company does not discriminate in hiring, training, or employment, in accordance with the requirements of all applicable state and federal laws, based on race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws. Russell Standard intends to provide a work environment that is pleasant, professional, and free from intimidation, hostility, or other offenses that might interfere with work performance.