Athletic Secretary
Dorchester School District 2, North Charleston, SC, United States
Athletic Office Assistant
Length of contract: 225 days
Qualifications:
High school diploma with emphasis on business
Training or experience in office management is desirable
Competent use of office equipment is a necessity
Finance experience preferred
Immediate supervisor: Principal/Athletic Director
Salary: Scale 110 (Based upon prior experience)
Job summary: To assure the smooth and efficient operation of the school's athletic office so that the office's maximum positive impact on the education of children can be realized.
Performance responsibilities:
Overall administration assistance to the Department with emphasis on day-to-day operations including but not limited to:
Purchasing requests & monthly P-card reconciliations
Accounts payable & purchase orders
Monthly gas card reconciliation
Preparation of time sheets for coaches/gate workers/stipends
Lead home game day operations for ticket gate personnel, security personnel, and hospitality for press box personnel evening hours
Coordinate with athletic director, principal, and district office to submit, approve & manage facility usage requests from outside organizations
Maintains athletic calendar for practices, contests, and athletic functions
Verify contest officials scheduling and payments
Coordinate athletic team/department travel as needed
Approve required forms for participation in athletics for each athletic season & sport: includes student central forms and power school for academic requirements
SCHSL required forms for transfer students & foreign exchange students
Coordinate logistics, announcements, and invitations for athletic department events, ex: NCAA signing days & awards recognition events
Assist athletic director with coach completion of certifications on student central and CPR requirements
Assist athletic director with hiring requirements for new coaches (forms, DO paperwork, etc.)
Assist athletic director with athletic marketing, community relations initiatives, and sponsorships
Maintain update
ews on athletic website and social media pages
Attends and observes athletic practices, contests, and events, including evenings and weekends, as needed
Assists with athletic awards nominations and selections; organizes region awards and distributes accordingly; manages supply of athletic letters for each sport
Ability to communicate and collaborate effectively with a diverse contingent of student-athletes, parents, and staff
Length of contract: 225 days
Qualifications:
High school diploma with emphasis on business
Training or experience in office management is desirable
Competent use of office equipment is a necessity
Finance experience preferred
Immediate supervisor: Principal/Athletic Director
Salary: Scale 110 (Based upon prior experience)
Job summary: To assure the smooth and efficient operation of the school's athletic office so that the office's maximum positive impact on the education of children can be realized.
Performance responsibilities:
Overall administration assistance to the Department with emphasis on day-to-day operations including but not limited to:
Purchasing requests & monthly P-card reconciliations
Accounts payable & purchase orders
Monthly gas card reconciliation
Preparation of time sheets for coaches/gate workers/stipends
Lead home game day operations for ticket gate personnel, security personnel, and hospitality for press box personnel evening hours
Coordinate with athletic director, principal, and district office to submit, approve & manage facility usage requests from outside organizations
Maintains athletic calendar for practices, contests, and athletic functions
Verify contest officials scheduling and payments
Coordinate athletic team/department travel as needed
Approve required forms for participation in athletics for each athletic season & sport: includes student central forms and power school for academic requirements
SCHSL required forms for transfer students & foreign exchange students
Coordinate logistics, announcements, and invitations for athletic department events, ex: NCAA signing days & awards recognition events
Assist athletic director with coach completion of certifications on student central and CPR requirements
Assist athletic director with hiring requirements for new coaches (forms, DO paperwork, etc.)
Assist athletic director with athletic marketing, community relations initiatives, and sponsorships
Maintain update
ews on athletic website and social media pages
Attends and observes athletic practices, contests, and events, including evenings and weekends, as needed
Assists with athletic awards nominations and selections; organizes region awards and distributes accordingly; manages supply of athletic letters for each sport
Ability to communicate and collaborate effectively with a diverse contingent of student-athletes, parents, and staff