Strategic Talent Management Coordinator
Inside Higher Ed, Tallahassee, FL, United States
Job Title: Strategic Talent Management Coordinator
Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62443
Department: FSU Division of University Advancement
Overview
Florida State University is in the leadership phase of a comprehensive campaign. As the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals campus-wide and inviting interested candidates to join the team.
Responsibilities
The Strategic Talent Management Coordinator serves as a vital culture ambassador and operational backbone for the Strategic Talent Management team. This role ensures a seamless experience for Division of University Advancement employees, donors, and guests by maintaining high-standard physical environments and providing critical administrative support to talent initiatives.
The Coordinator also plays a key leadership role in developing our future workforce by supervising the front‑desk student employee team.
Student Leadership & Front Desk Management
Supervise and mentor a team of front‑desk student employees, including recruitment, onboarding, and performance management.
Manage complex student scheduling to ensure consistent front desk coverage.
Provide training and guidance to front‑desk student employees to deliver a "Gold Standard" welcome for DUA visitors.
Serve as backup receptionist, offering coverage during absences, peak periods, or as operational needs arise.
Strategic Talent Support
Provide high‑level administrative support to the Advancement Strategic Talent Management team.
Plan and coordinate the preparation of materials for candidate interviews, new employee presentations, conferences, and training sessions.
Support the recruitment process by helping conduct initial screenings, references, and logistics involved with candidate travel and interviews as necessary.
Order and maintain supply inventory, coordinate AV needs, manage RSVPs, and anticipate needs by organizing in advance.
Maintain data integrity within the Applicant Tracking System (ATS), Learning Management System (LMS), and Human Resource Information System (HRIS).
Coordinate STM team administrative workflows related to the employee lifecycle, from recruitment through offboarding.
Monitor expenses and assist with monthly budget reconciliation.
Prepare departmental disbursement requests and assist with purchasing card statement settlements.
Protect confidential information.
FSU Foundation Building Employee And Guest Experience
Ensure all public‑facing and common spaces (conference rooms, breakrooms, supply rooms) are inviting, well stocked, and professional.
Manage inventory control for office and breakroom supplies, monitoring usage and cost.
Coordinate, submit, and distribute office supply and employee breakroom supply orders.
Maintain vendor relationships, oversee payments, and perform monthly budget reconciliation.
Provide access and guidance to FSU Facilities and outside vendors and contractors at the request of the Foundation Building Manager.
Employee Engagement & Facilities Stewardship
Act as a liaison for building needs to ensure the physical environments are welcoming, well maintained, and aligned with university standards.
Prepare workspaces for new employees and coordinate employee engagement setups to promote a positive and consistent experience for all DUA staff.
Provide logistical assistance for DUA engagement events and internal recognition programs.
Drive to locations on and off campus to attend and coordinate meetings, staff events, pickups, deliveries, and support activities.
Qualifications
Bachelor’s degree and two years of experience; or high school diploma/equivalent and experience equal to six years.
A valid Florida or Georgia Driver's License or the ability to obtain upon hire.
Ability to perform other related duties as required and assigned.
Final Notes
This position requires successful completion of a criminal history background check. The position is being advertised as open until filled.
FSU is an Equal Employment Opportunity Employer.
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Location: Tallahassee, FL
Regular/Temporary: Regular
Full/Part Time: Full-Time
Job ID: 62443
Department: FSU Division of University Advancement
Overview
Florida State University is in the leadership phase of a comprehensive campaign. As the campaign begins, the Division of University Advancement is accelerating the hiring of additional advancement services professionals campus-wide and inviting interested candidates to join the team.
Responsibilities
The Strategic Talent Management Coordinator serves as a vital culture ambassador and operational backbone for the Strategic Talent Management team. This role ensures a seamless experience for Division of University Advancement employees, donors, and guests by maintaining high-standard physical environments and providing critical administrative support to talent initiatives.
The Coordinator also plays a key leadership role in developing our future workforce by supervising the front‑desk student employee team.
Student Leadership & Front Desk Management
Supervise and mentor a team of front‑desk student employees, including recruitment, onboarding, and performance management.
Manage complex student scheduling to ensure consistent front desk coverage.
Provide training and guidance to front‑desk student employees to deliver a "Gold Standard" welcome for DUA visitors.
Serve as backup receptionist, offering coverage during absences, peak periods, or as operational needs arise.
Strategic Talent Support
Provide high‑level administrative support to the Advancement Strategic Talent Management team.
Plan and coordinate the preparation of materials for candidate interviews, new employee presentations, conferences, and training sessions.
Support the recruitment process by helping conduct initial screenings, references, and logistics involved with candidate travel and interviews as necessary.
Order and maintain supply inventory, coordinate AV needs, manage RSVPs, and anticipate needs by organizing in advance.
Maintain data integrity within the Applicant Tracking System (ATS), Learning Management System (LMS), and Human Resource Information System (HRIS).
Coordinate STM team administrative workflows related to the employee lifecycle, from recruitment through offboarding.
Monitor expenses and assist with monthly budget reconciliation.
Prepare departmental disbursement requests and assist with purchasing card statement settlements.
Protect confidential information.
FSU Foundation Building Employee And Guest Experience
Ensure all public‑facing and common spaces (conference rooms, breakrooms, supply rooms) are inviting, well stocked, and professional.
Manage inventory control for office and breakroom supplies, monitoring usage and cost.
Coordinate, submit, and distribute office supply and employee breakroom supply orders.
Maintain vendor relationships, oversee payments, and perform monthly budget reconciliation.
Provide access and guidance to FSU Facilities and outside vendors and contractors at the request of the Foundation Building Manager.
Employee Engagement & Facilities Stewardship
Act as a liaison for building needs to ensure the physical environments are welcoming, well maintained, and aligned with university standards.
Prepare workspaces for new employees and coordinate employee engagement setups to promote a positive and consistent experience for all DUA staff.
Provide logistical assistance for DUA engagement events and internal recognition programs.
Drive to locations on and off campus to attend and coordinate meetings, staff events, pickups, deliveries, and support activities.
Qualifications
Bachelor’s degree and two years of experience; or high school diploma/equivalent and experience equal to six years.
A valid Florida or Georgia Driver's License or the ability to obtain upon hire.
Ability to perform other related duties as required and assigned.
Final Notes
This position requires successful completion of a criminal history background check. The position is being advertised as open until filled.
FSU is an Equal Employment Opportunity Employer.
#J-18808-Ljbffr