Executive Assistant
By The Sea Resorts, Panama City Beach, FL, United States
Location: On-Site, Panama City Beach, FL. Employment Type: Full-Time.
About The Role
We are seeking a highly organized, adaptable, and discreet Executive Personal Assistant to support the ownership of a growing hospitality and real estate company. This role is ideal for someone who thrives in a fast-paced environment, maintains a calm and professional demeanor under pressure, and can seamlessly shift priorities as business needs evolve.
The right candidate will act as a trusted partner—anticipating needs, managing competing priorities, and ensuring day-to-day operations run smoothly both professionally and personally.
Key Responsibilities
Manage complex calendars, appointments, and scheduling across multiple time zones
Coordinate travel arrangements, itineraries, and accommodations
Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
Assist with real estate and long-term rental coordination as needed
Handle confidential information with the highest level of discretion
Support meeting preparation, including agendas, materials, and follow-ups
Run personal and professional errands and manage day-to-day administrative tasks
Track projects, deadlines, and deliverables to ensure timely execution
Adapt quickly to changing priorities and provide proactive problem-solving
Qualifications
Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership
Exceptional organizational and time management skills
Ability to remain calm, professional, and solutions-oriented in a dynamic environment
Strong communication skills (written and verbal)
High level of discretion and confidentiality
Tech-savvy with proficiency in Google Workspace, Microsoft Office, and scheduling tools
Self-starter with the ability to anticipate needs and work independently
Flexibility to accommodate occasional after-hours or urgent requests
Key Traits for Success
Highly organized and detail-oriented
Calm, composed, and unflappable under pressure
Adaptable and comfortable with shifting priorities
Resourceful problem-solver
Trustworthy and dependable
Strong sense of urgency without sacrificing quality
Why Join Us
Opportunity to work closely with executive leadership in a growing company
Exposure to hospitality, real estate, and short-term and long-term rental operations
Dynamic, fast-paced environment with no two days the same
Competitive compensation based on experience
How to Apply
Please submit your resume along with a brief cover letter explaining why you are a strong fit for this role.
#J-18808-Ljbffr
About The Role
We are seeking a highly organized, adaptable, and discreet Executive Personal Assistant to support the ownership of a growing hospitality and real estate company. This role is ideal for someone who thrives in a fast-paced environment, maintains a calm and professional demeanor under pressure, and can seamlessly shift priorities as business needs evolve.
The right candidate will act as a trusted partner—anticipating needs, managing competing priorities, and ensuring day-to-day operations run smoothly both professionally and personally.
Key Responsibilities
Manage complex calendars, appointments, and scheduling across multiple time zones
Coordinate travel arrangements, itineraries, and accommodations
Serve as a gatekeeper and liaison between the CEO and internal/external stakeholders
Assist with real estate and long-term rental coordination as needed
Handle confidential information with the highest level of discretion
Support meeting preparation, including agendas, materials, and follow-ups
Run personal and professional errands and manage day-to-day administrative tasks
Track projects, deadlines, and deliverables to ensure timely execution
Adapt quickly to changing priorities and provide proactive problem-solving
Qualifications
Proven experience as an Executive Assistant, Personal Assistant, or similar role supporting senior leadership
Exceptional organizational and time management skills
Ability to remain calm, professional, and solutions-oriented in a dynamic environment
Strong communication skills (written and verbal)
High level of discretion and confidentiality
Tech-savvy with proficiency in Google Workspace, Microsoft Office, and scheduling tools
Self-starter with the ability to anticipate needs and work independently
Flexibility to accommodate occasional after-hours or urgent requests
Key Traits for Success
Highly organized and detail-oriented
Calm, composed, and unflappable under pressure
Adaptable and comfortable with shifting priorities
Resourceful problem-solver
Trustworthy and dependable
Strong sense of urgency without sacrificing quality
Why Join Us
Opportunity to work closely with executive leadership in a growing company
Exposure to hospitality, real estate, and short-term and long-term rental operations
Dynamic, fast-paced environment with no two days the same
Competitive compensation based on experience
How to Apply
Please submit your resume along with a brief cover letter explaining why you are a strong fit for this role.
#J-18808-Ljbffr