Office Assistant
Alto Neuroscience, Mountain View, CA, United States
Primary Role
We are seeking a professional, reliable and detail-oriented Office Assistant to support the day‑to‑day operations of our headquarters. This role focuses on keeping the office organized, stocked, and running smoothly while providing basic assistance and support to employees, managers, and visitors. This is an entry‑level position ideal for someone who is highly organized, enjoys helping others, and takes pride in maintaining a well‑functioning workplace.
What You'll Do
Office Support
Maintain cleanliness and organization of common areas, including kitchen, pantry, and conference rooms
Restock office supplies, snacks, and beverages; track inventory and notify when reordering is needed
Assist with receiving, sorting, and distributing mail, packages, and deliveries
Schedule, set up and reset conference rooms for meetings, including providing basic technology support as needed
Greet visitors and provide a professional, welcoming front‑desk experience
Respond to routine office‑related requests from employees
Assist in company meeting planning and execution
General Assistance and Support
Provide general administrative support to Human Resources and Executive Assistant functions to others in the company, as needed
Assist with new hire onboarding tasks, including workspace setup, onboarding, and scheduling meetings
Support ordering and distribution of business cards, SWAG, and company materials
Help coordinate logistics for meetings, team events, and office activities
Maintain basic records and assist with data entry or document preparation
Vendor and Facilities Support
Help coordinate and perform routine services such as cleaning, maintenance, and office supply deliveries
Report facility or equipment issues to appropriate vendors or internal contacts and schedule repairs
Assist with ensuring office safety guidelines are enforced and compliance postings are visible and up to date
Location
Onsite – Mountain View, CA
Hourly Range
$22–$25 per hour, depending on qualifications and experience level.
Qualifications
Required Skills
2-3 years of experience in an administrative, customer service, or support role
Proven excellent organizational skills and strong attention to detail
Customer‑focused attitude and willingness to help with a wide range of tasks
Clear and concise communication and interpersonal skills
Ability to follow directions and manage time effectively
Solid proficiency with common workplace tools (e.g., Google Workspace, Excel, Word, PowerPoint)
Ability to handle sensitive information with discretion
Ability to handle rapidly changing priorities and get things done quickly
Availability to work on‑site five days per week
Ability to apply strong critical thinking and judgment to day‑to‑day responsibilities
Team player attitude and spirit
Demonstrates strong professional image and presentation to others
Uses discretion and protects confidentiality in interactions with co‑workers
Preferred Skills
Prior experience in an office or front desk environment
Experience in administrative support of executives and managers
Familiarity with workplace tools such as Slack or DocuSign
Physical Demands & Work Environment
Work independently and with others to perform a wide range of office‑related administrative and infrastructure support duties
Primarily desk‑based work, with regular movement throughout the office
May occasionally lift or move office supplies and packages
Office environment with typical noise and activity levels
Why Alto
At Alto Neuroscience, you will play a pivotal role in advancing precision psychiatry and improving how mental health disorders are treated. Join us in building the next generation of personalized neuroscience‑based therapeutics.
Alto Neuroscience is an equal‑opportunity employer that does not discriminate on the basis of sex, age, race, color, religion, marital status, sexual orientation, gender identity, pregnancy, disability, or any other characteristic protected by law. We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We do all of this with kindness, empathy and respect for each other. The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities or physical requirements.
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We are seeking a professional, reliable and detail-oriented Office Assistant to support the day‑to‑day operations of our headquarters. This role focuses on keeping the office organized, stocked, and running smoothly while providing basic assistance and support to employees, managers, and visitors. This is an entry‑level position ideal for someone who is highly organized, enjoys helping others, and takes pride in maintaining a well‑functioning workplace.
What You'll Do
Office Support
Maintain cleanliness and organization of common areas, including kitchen, pantry, and conference rooms
Restock office supplies, snacks, and beverages; track inventory and notify when reordering is needed
Assist with receiving, sorting, and distributing mail, packages, and deliveries
Schedule, set up and reset conference rooms for meetings, including providing basic technology support as needed
Greet visitors and provide a professional, welcoming front‑desk experience
Respond to routine office‑related requests from employees
Assist in company meeting planning and execution
General Assistance and Support
Provide general administrative support to Human Resources and Executive Assistant functions to others in the company, as needed
Assist with new hire onboarding tasks, including workspace setup, onboarding, and scheduling meetings
Support ordering and distribution of business cards, SWAG, and company materials
Help coordinate logistics for meetings, team events, and office activities
Maintain basic records and assist with data entry or document preparation
Vendor and Facilities Support
Help coordinate and perform routine services such as cleaning, maintenance, and office supply deliveries
Report facility or equipment issues to appropriate vendors or internal contacts and schedule repairs
Assist with ensuring office safety guidelines are enforced and compliance postings are visible and up to date
Location
Onsite – Mountain View, CA
Hourly Range
$22–$25 per hour, depending on qualifications and experience level.
Qualifications
Required Skills
2-3 years of experience in an administrative, customer service, or support role
Proven excellent organizational skills and strong attention to detail
Customer‑focused attitude and willingness to help with a wide range of tasks
Clear and concise communication and interpersonal skills
Ability to follow directions and manage time effectively
Solid proficiency with common workplace tools (e.g., Google Workspace, Excel, Word, PowerPoint)
Ability to handle sensitive information with discretion
Ability to handle rapidly changing priorities and get things done quickly
Availability to work on‑site five days per week
Ability to apply strong critical thinking and judgment to day‑to‑day responsibilities
Team player attitude and spirit
Demonstrates strong professional image and presentation to others
Uses discretion and protects confidentiality in interactions with co‑workers
Preferred Skills
Prior experience in an office or front desk environment
Experience in administrative support of executives and managers
Familiarity with workplace tools such as Slack or DocuSign
Physical Demands & Work Environment
Work independently and with others to perform a wide range of office‑related administrative and infrastructure support duties
Primarily desk‑based work, with regular movement throughout the office
May occasionally lift or move office supplies and packages
Office environment with typical noise and activity levels
Why Alto
At Alto Neuroscience, you will play a pivotal role in advancing precision psychiatry and improving how mental health disorders are treated. Join us in building the next generation of personalized neuroscience‑based therapeutics.
Alto Neuroscience is an equal‑opportunity employer that does not discriminate on the basis of sex, age, race, color, religion, marital status, sexual orientation, gender identity, pregnancy, disability, or any other characteristic protected by law. We offer a welcoming and inclusive environment in service to one another, our products, the diverse consumers we represent, and the communities we call home. We do all of this with kindness, empathy and respect for each other. The above is intended to describe the general content of and requirements for the performance of this job. It should not be construed as an exhaustive statement of duties, responsibilities or physical requirements.
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