Executive Assistant
ProSearch, Portland, ME, United States
Executive Assistant / Office Administrative Coordinator
Overview
We are seeking a highly organized and adaptable administrative professional to support senior leadership and help keep daily operations running smoothly. This role is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in staying organized and keeping others on track.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate logistics (including travel and events)
Prepare documents, reports, presentations, and meeting materials
Support meetings by organizing agendas, taking notes, and tracking follow-ups
Assist with email and communication management
Help coordinate projects and ensure deadlines are met
Maintain organized records and support basic data entry or database tasks
Assist with hiring coordination and onboarding activities
Collaborate with team members across departments to support shared goals
Provide general administrative and office support as needed
Qualifications
Experience in administrative support, office coordination, or similar roles (entry to mid-level candidates encouraged to apply)
Strong organizational and time-management skills
Comfortable using common workplace tools (e.g., Microsoft Office, Google Workspace, or similar)
Ability to manage multiple tasks and priorities
Strong communication skills and attention to detail
Ability to handle confidential information with discretion
Self-motivated, dependable, and willing to learn
Why Apply?
This is a great opportunity for candidates who are looking to grow their administrative career, return to the workforce, or transition into a more dynamic and impactful role. We value practical experience, transferable skills, and a strong work ethic.
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Overview
We are seeking a highly organized and adaptable administrative professional to support senior leadership and help keep daily operations running smoothly. This role is ideal for someone who enjoys variety in their work, thrives in a fast-paced environment, and takes pride in staying organized and keeping others on track.
Key Responsibilities
Manage calendars, schedule meetings, and coordinate logistics (including travel and events)
Prepare documents, reports, presentations, and meeting materials
Support meetings by organizing agendas, taking notes, and tracking follow-ups
Assist with email and communication management
Help coordinate projects and ensure deadlines are met
Maintain organized records and support basic data entry or database tasks
Assist with hiring coordination and onboarding activities
Collaborate with team members across departments to support shared goals
Provide general administrative and office support as needed
Qualifications
Experience in administrative support, office coordination, or similar roles (entry to mid-level candidates encouraged to apply)
Strong organizational and time-management skills
Comfortable using common workplace tools (e.g., Microsoft Office, Google Workspace, or similar)
Ability to manage multiple tasks and priorities
Strong communication skills and attention to detail
Ability to handle confidential information with discretion
Self-motivated, dependable, and willing to learn
Why Apply?
This is a great opportunity for candidates who are looking to grow their administrative career, return to the workforce, or transition into a more dynamic and impactful role. We value practical experience, transferable skills, and a strong work ethic.
#J-18808-Ljbffr