Executive Assistant & Chief of Staff
SimplyEuro Automative, Carrollton, TX, United States
Description
Executive Assistant & Chief of Staff
Full-time · Hybrid · Based in Carrollton, TX · Reports directly to CEO
Alloy Automotive Partners is the platform behind 11 high-end European automotive repair shops. We move fast, we own outcomes, and we're in an active growth phase including acquisitions, new locations, and expanded services. This is a company where the pace is real and the problems are interesting.
About the role
This role exists because our CEO, Ryan Blair, operates at a pace and vision level that requires a force multiplier. Someone who keeps everything moving, nothing slipping, and Ryan focused on the work only he can do.
This is not a traditional EA role, and it's not a pure Chief of Staff role. It's both. You'll own Ryan's calendar, inbox, and logistics end-to-end, and you'll also run real projects across the business. The ratio will flex based on what the business needs.
If you love structure, hate dropped balls, and thrive on making a high-energy visionary more effective, read on.
What you'll actually do
Executive operations
Own Ryan's calendar completely, including scheduling, prioritization, conflict resolution, and protecting his time
Manage inbox triage, draft responses, and ensure nothing falls through the cracks
Handle all travel planning, logistics, and prep materials for meetings
Provide end-of-day briefings and next-day structure so Ryan starts every morning with clear priorities
Proactively track Ryan's open commitments and follow up relentlessly, including following up with Ryan himself when he owes something
Project execution
Take ownership of business projects and initiatives from start to finish, keeping timelines, communications, and stakeholders on track without Ryan having to manage the details
Conduct research, compile findings, and organize information into usable formats so Ryan can make decisions quickly
Draft external communications, content, and materials on Ryan's behalf across a variety of projects and audiences
Manage vendor, partner, and sponsor relationships for initiatives Ryan is involved in, handling the day-to-day touchpoints so things don't stall
Identify what needs to happen next on any given project and move it forward without being asked
Cross-functional support
Coordinate internal projects and initiatives across the Alloy team
Build and maintain systems that help Ryan and the team stay organized and accountable
Prep and follow up on external relationships including investor, partner, and vendor communications on Ryan's behalf
Anticipate what's coming and solve problems before they land on Ryan's plate
What makes someone great in this role
Ryan is a high-output, visionary leader who moves fast and generates ideas faster than most teams can execute them. He needs someone who doesn't just keep up. It’s someone who creates the structure around him so his energy goes toward the right things.
The best way to describe what this person does: think of how the White House Chief of Staff operates for the President. Minute-by-minute structure, no detail missed, and the confidence to hold leadership accountable to their own commitments, even when that's not the easy conversation.
You'll thrive here if you:
Get genuine satisfaction from creating order out of chaos
Follow through without being asked twice, and chase others' follow-through when needed
Stay calm and solutions-focused when a visionary leader pivots, reprioritizes, or resists doing something they said they'd do
Write clearly and quickly, including emails, briefs, and content that don't need editing
Are resourceful: you figure things out, you don't wait for instructions
Can shift from administrative work to project management to creative tasks in the same day
Our Core Values
Be curious
Solve the problem
Own the outcome
Set the pace
Face the storm
Compensation & benefits
Salary: $120,000 to $150,000, commensurate with experience
Health insurance
401(k) with company match
Paid vacation, holidays, and sick time
Hybrid flexibility. When Ryan is traveling, you have the option to work remotely. When in office, you'll be based in Carrollton, TX
Growth opportunity: this role has a clear path toward expanded responsibility and team leadership as Alloy scales
Alloy Automotive Partners is an equal opportunity employer. We're building a team that reflects the communities we serve. All backgrounds welcome.
Requirements
5+ years in an executive support, chief of staff, operations, or project management role
Experience supporting a C-suite executive directly, ideally in a fast-paced, entrepreneurial environment
Strong written communication skills. You write emails and content that don't need editing
Proficiency with project management tools (Monday.com a plus) and the Google suite
Comfortable working in an environment that changes quickly and helping create stability within it
Comfortable with or curious about AI tools. We're an AI-forward team and we expect this person to actively use AI in their daily workflow. You don't need to be an expert, but you need to be willing to learn and embrace it.
A team player who respects the tradespeople and technicians who make this company run
#J-18808-Ljbffr
Executive Assistant & Chief of Staff
Full-time · Hybrid · Based in Carrollton, TX · Reports directly to CEO
Alloy Automotive Partners is the platform behind 11 high-end European automotive repair shops. We move fast, we own outcomes, and we're in an active growth phase including acquisitions, new locations, and expanded services. This is a company where the pace is real and the problems are interesting.
About the role
This role exists because our CEO, Ryan Blair, operates at a pace and vision level that requires a force multiplier. Someone who keeps everything moving, nothing slipping, and Ryan focused on the work only he can do.
This is not a traditional EA role, and it's not a pure Chief of Staff role. It's both. You'll own Ryan's calendar, inbox, and logistics end-to-end, and you'll also run real projects across the business. The ratio will flex based on what the business needs.
If you love structure, hate dropped balls, and thrive on making a high-energy visionary more effective, read on.
What you'll actually do
Executive operations
Own Ryan's calendar completely, including scheduling, prioritization, conflict resolution, and protecting his time
Manage inbox triage, draft responses, and ensure nothing falls through the cracks
Handle all travel planning, logistics, and prep materials for meetings
Provide end-of-day briefings and next-day structure so Ryan starts every morning with clear priorities
Proactively track Ryan's open commitments and follow up relentlessly, including following up with Ryan himself when he owes something
Project execution
Take ownership of business projects and initiatives from start to finish, keeping timelines, communications, and stakeholders on track without Ryan having to manage the details
Conduct research, compile findings, and organize information into usable formats so Ryan can make decisions quickly
Draft external communications, content, and materials on Ryan's behalf across a variety of projects and audiences
Manage vendor, partner, and sponsor relationships for initiatives Ryan is involved in, handling the day-to-day touchpoints so things don't stall
Identify what needs to happen next on any given project and move it forward without being asked
Cross-functional support
Coordinate internal projects and initiatives across the Alloy team
Build and maintain systems that help Ryan and the team stay organized and accountable
Prep and follow up on external relationships including investor, partner, and vendor communications on Ryan's behalf
Anticipate what's coming and solve problems before they land on Ryan's plate
What makes someone great in this role
Ryan is a high-output, visionary leader who moves fast and generates ideas faster than most teams can execute them. He needs someone who doesn't just keep up. It’s someone who creates the structure around him so his energy goes toward the right things.
The best way to describe what this person does: think of how the White House Chief of Staff operates for the President. Minute-by-minute structure, no detail missed, and the confidence to hold leadership accountable to their own commitments, even when that's not the easy conversation.
You'll thrive here if you:
Get genuine satisfaction from creating order out of chaos
Follow through without being asked twice, and chase others' follow-through when needed
Stay calm and solutions-focused when a visionary leader pivots, reprioritizes, or resists doing something they said they'd do
Write clearly and quickly, including emails, briefs, and content that don't need editing
Are resourceful: you figure things out, you don't wait for instructions
Can shift from administrative work to project management to creative tasks in the same day
Our Core Values
Be curious
Solve the problem
Own the outcome
Set the pace
Face the storm
Compensation & benefits
Salary: $120,000 to $150,000, commensurate with experience
Health insurance
401(k) with company match
Paid vacation, holidays, and sick time
Hybrid flexibility. When Ryan is traveling, you have the option to work remotely. When in office, you'll be based in Carrollton, TX
Growth opportunity: this role has a clear path toward expanded responsibility and team leadership as Alloy scales
Alloy Automotive Partners is an equal opportunity employer. We're building a team that reflects the communities we serve. All backgrounds welcome.
Requirements
5+ years in an executive support, chief of staff, operations, or project management role
Experience supporting a C-suite executive directly, ideally in a fast-paced, entrepreneurial environment
Strong written communication skills. You write emails and content that don't need editing
Proficiency with project management tools (Monday.com a plus) and the Google suite
Comfortable working in an environment that changes quickly and helping create stability within it
Comfortable with or curious about AI tools. We're an AI-forward team and we expect this person to actively use AI in their daily workflow. You don't need to be an expert, but you need to be willing to learn and embrace it.
A team player who respects the tradespeople and technicians who make this company run
#J-18808-Ljbffr