Front Office Manager
Young World Physical Education, Cave Creek, AZ, United States
Diocese of Phoenix Catholic Schools – Annunciation Catholic School, Cave Creek, Arizona
Front Office Manager
Job ID:
5670145
Application Deadline:
Posted until filled
Posted:
Apr 22, 2026 6:00 AM (UTC)
Starting Date:
Jun 1, 2026
Job Description
Purpose and Scope
The Front Office Manager personifies the ACS office as the welcoming face of the school community, overseeing daily administrative operations while embodying the values and mission of Catholic education. This role manages the receptionist position, coordinates communication between parents, students, and faculty, and ensures efficient handling of attendance, records, scheduling, and school correspondence. The Front Office Manager provides exceptional customer service, maintains confidentiality, and supports school leadership with organizational and clerical tasks, all while fostering a warm, respectful environment grounded in faith, service, and academic excellence.
Essential Job Functions
Admission and enrollment process with new students/families/teachers (onboard/offboarding process)
Supervise receptionist position
Manage office email (receive and respond)
Receive and record checks/cash for parish bookkeeper
SET Coordinator – ensure compliance (school, parents and staff)
Attendance
Prepare packets, name cards, etc. for Kindergarten Parent Orientation in Apr/May, New Family Orientation/Dinner in Aug
Prepare/send weekly updates
Create/send Sign Up Genius for conferences, volunteer opportunities, RSVP for orientations and social events, Kindergarten Readiness Assessment
Provide data for fall NCEA database report and for monthly principal reports
Proof‑read newsletters, programs for concerts and ceremonies (NJHS, graduation), annual report, and other publications
Create preliminary and final class lists with waitlist
Create and update classroom distribution list in school Gmail
Support days like Grandparents’ Day, Curriculum Night, etc.
Clerical support for athletic department
Lost & Found support
Coordinate periodic staff lunches
Admissions – inquiries, tours and applications
Student shadows (with teachers and families)
After‑care billing
Special AHG ceremonies
Spring musical with NatCo (contract, schedules, etc.)
Lunch volunteers
After‑school programs / publish calendar to ACS staff
Lunch program (Dishes2You)
Summer camps
School photos with Dorian
Yearbook with school committee and Dorian
Maintain cooperative relations with all in the school community
Promote respectful and positive school relationships
Attend and actively participate in school activities and functions
Perform other duties as assigned by the principal and vice‑principal
Required Education, Knowledge, Skills and Abilities
Must be practicing Catholic (Bona‑Fide Occupational Qualifications – BOFQ) and be willing to sign a Profession of Faith
High school diploma or equivalent (required)
Strong verbal and written communication
Friendly, welcoming demeanor (important for families, students, visitors)
Ability to handle confidential information with discretion
Must be creative and show initiative
Must have good organization, time management, problem‑solving and judgment skills; ability to observe and actively listen in assessing personnel and program needs; good communication skills with both children and adults
Must have ability to work cooperatively with others as well as ability to delegate
Must have received Safe Environment Training and signed the Code of Conduct
Must have FBI Fingerprint clearance completed
Position Type
Full-Time
Job Requirements
At least 3 years of relevant experience (preferred)
Bachelor’s degree preferred
Citizenship, residency or work visa required
Contact Information
Matt Raiff, Vice Principal
Annunciation Catholic School
Phone: 480‑361‑8234
Email: mraiff@acsphx.org
#J-18808-Ljbffr
Front Office Manager
Job ID:
5670145
Application Deadline:
Posted until filled
Posted:
Apr 22, 2026 6:00 AM (UTC)
Starting Date:
Jun 1, 2026
Job Description
Purpose and Scope
The Front Office Manager personifies the ACS office as the welcoming face of the school community, overseeing daily administrative operations while embodying the values and mission of Catholic education. This role manages the receptionist position, coordinates communication between parents, students, and faculty, and ensures efficient handling of attendance, records, scheduling, and school correspondence. The Front Office Manager provides exceptional customer service, maintains confidentiality, and supports school leadership with organizational and clerical tasks, all while fostering a warm, respectful environment grounded in faith, service, and academic excellence.
Essential Job Functions
Admission and enrollment process with new students/families/teachers (onboard/offboarding process)
Supervise receptionist position
Manage office email (receive and respond)
Receive and record checks/cash for parish bookkeeper
SET Coordinator – ensure compliance (school, parents and staff)
Attendance
Prepare packets, name cards, etc. for Kindergarten Parent Orientation in Apr/May, New Family Orientation/Dinner in Aug
Prepare/send weekly updates
Create/send Sign Up Genius for conferences, volunteer opportunities, RSVP for orientations and social events, Kindergarten Readiness Assessment
Provide data for fall NCEA database report and for monthly principal reports
Proof‑read newsletters, programs for concerts and ceremonies (NJHS, graduation), annual report, and other publications
Create preliminary and final class lists with waitlist
Create and update classroom distribution list in school Gmail
Support days like Grandparents’ Day, Curriculum Night, etc.
Clerical support for athletic department
Lost & Found support
Coordinate periodic staff lunches
Admissions – inquiries, tours and applications
Student shadows (with teachers and families)
After‑care billing
Special AHG ceremonies
Spring musical with NatCo (contract, schedules, etc.)
Lunch volunteers
After‑school programs / publish calendar to ACS staff
Lunch program (Dishes2You)
Summer camps
School photos with Dorian
Yearbook with school committee and Dorian
Maintain cooperative relations with all in the school community
Promote respectful and positive school relationships
Attend and actively participate in school activities and functions
Perform other duties as assigned by the principal and vice‑principal
Required Education, Knowledge, Skills and Abilities
Must be practicing Catholic (Bona‑Fide Occupational Qualifications – BOFQ) and be willing to sign a Profession of Faith
High school diploma or equivalent (required)
Strong verbal and written communication
Friendly, welcoming demeanor (important for families, students, visitors)
Ability to handle confidential information with discretion
Must be creative and show initiative
Must have good organization, time management, problem‑solving and judgment skills; ability to observe and actively listen in assessing personnel and program needs; good communication skills with both children and adults
Must have ability to work cooperatively with others as well as ability to delegate
Must have received Safe Environment Training and signed the Code of Conduct
Must have FBI Fingerprint clearance completed
Position Type
Full-Time
Job Requirements
At least 3 years of relevant experience (preferred)
Bachelor’s degree preferred
Citizenship, residency or work visa required
Contact Information
Matt Raiff, Vice Principal
Annunciation Catholic School
Phone: 480‑361‑8234
Email: mraiff@acsphx.org
#J-18808-Ljbffr