Data and Assessment Programs Coordinator
Young World Physical Education, Gilroy, CA, United States
Data and Assessment Programs Coordinator
Job ID:
5667636
Application Deadline:
Posted until filled
Posted:
Apr 23, 2026 7:00 AM (UTC)
Starting Date:
Immediately
Job Description
BASIC FUNCTION:
Under the direction of the Director of Educational Services, the Coordinator of Data and Assessment Programs plans, implements, manages, and evaluates the District’s comprehensive student data systems, state and local assessment programs, and accountability reporting structures to improve student achievement.
The Coordinator oversees the District’s Student Information System (SIS), ensures compliance with all state and federal electronic reporting requirements—including reporting to the California Department of Education through the California Longitudinal Pupil Achievement Data System (CALPADS)—and coordinates the administration of statewide assessments, including:
Smarter Balanced Assessment Consortium (CAASPP/SBAC)
English Language Proficiency Assessments for California (ELPAC)
California Preschool Data Collection (CAPSDAC)
California Physical Fitness Test (PFT)
Other mandated local, state, and federal testing programs
This position provides leadership in data governance, assessment administration, compliance monitoring, categorical program reporting, and continuous improvement cycles. The Coordinator collaborates with district leadership, site administrators, teachers, county offices, and state agencies to translate complex data into actionable strategies that improve student engagement, equity, and achievement.
Typical Duties (Responsibilities will include but are not limited to)
The Coordinator is responsible for the following duties:
Leadership and Program Coordination
Plan, coordinate, and administer all District assessment and accountability programs.
Develop and implement data-driven continuous improvement cycles aligned with District goals.
Align curriculum, assessment, accountability, and professional development initiatives.
Serve as District liaison to the California Department of Education, Santa Clara County Office of Education, and other state and federal agencies regarding assessment and data reporting.
Present reports, data summaries, and recommendations to the Board of Trustees and District leadership.
Support development of LCAP budgets and categorical programs.
Student Information Systems and Data Management
Serve as District administrator for the Student Information System (Aeries or equivalent).
Oversee configuration and maintenance of enrollment, attendance, grading, discipline, course scheduling, and demographic modules.
Manage system security, user permissions, data integrations, and vendor coordination.
Oversee state and federal reporting systems, including:
California Longitudinal Pupil Achievement Data System (CALPADS)
Civil Rights Data Collection (CRDC)
National Student Clearinghouse
California Colleges
California School Dashboard
School Accountability Report Card (SARC)
Ensure accurate pre-identification and student uploads for statewide testing programs.
Develop and maintain districtwide dashboards and user-friendly data visualizations.
Ensure compliance with the Family Educational Rights and Privacy Act (FERPA) and all student data privacy laws.
Maintain and oversee database systems to ensure data integrity, validation, and accuracy.
Utilize and demonstrate proficiency in SQL, Microsoft Excel, and Google Sheets for data querying, analysis, reconciliation, and reporting.
County, State, and Federal Reporting
Coordinate all CALPADS submissions and certification windows.
Monitor legislative and regulatory changes affecting data reporting.
Represent the District in CALPADS trainings and statewide data meetings.
Support Categorical Program Monitoring (CPM), Local Educational Agency Plan development, and Single Plans for Student Achievement (SPSA).
Prepare required electronic submissions for county, state, and federal accountability programs.
Assessment Administration
Serve as District Test Coordinator.
Coordinate administration of:
CAASPP (Summative and Interim)
ELPAC
Physical Fitness Testing (PFT)
Local benchmark and progress monitoring systems, including:
STAR Reading
i-Ready
Acadience
NWEA MAP
Implement testing security procedures and compliance protocols.
Coordinate ordering, distribution, scheduling, and technical readiness for assessments.
Compile, analyze, and disseminate assessment results to inform instruction and program evaluation.
Data Analysis and Instructional Support
Compile and analyze multiple data sources to support strategic planning and instructional improvement.
Create reports to support LCAP development, budget planning, equity analysis, and program evaluation.
Develop and administer stakeholder surveys (California Healthy Kids Survey, LCAP, climate surveys).
Provide training to administrators, teachers, counselors, and clerical staff on data systems and data interpretation.
Support English Learner Designee meetings and related reporting requirements.
Translate complex datasets into accessible reports for diverse audiences.
Compliance and Accountability
Ensure programs comply with applicable state and federal laws, regulations, and District policies.
Maintain accurate documentation for audits and monitoring reviews.
Assist in responding to Office for Civil Rights inquiries and data requests.
Monitor timelines and ensure adherence to reporting schedules.
Professional Development and Collaboration
Design and deliver professional development related to assessment literacy and effective data use.
Facilitate collaboration among site leaders to improve instructional practices through data analysis.
Maintain current knowledge of emerging technologies and data systems relevant to education.
Collaborate with Educational Services and Student Services staff to support reporting and analysis needs.
Assist school sites with accurate and effective use of student information systems.
Performs other related activities as required.
Knowledge and Abilities
State and federal laws governing student assessment and data reporting.
CALPADS structure, reporting cycles, and certification processes.
Student Information Systems and assessment management platforms.
Accountability frameworks, including the California School Dashboard indicators.
Budget development and grant management processes.
Continuous improvement and data-driven decision-making models.
Database management principles, data validation processes, and reporting systems.
Advanced use of SQL, Microsoft Excel (including pivot tables and formulas), and Google Sheets for data analysis and reporting.
Principles of budget preparation and control.
Experience supervising and evaluating staff.
Ability to handle multiple projects with accuracy and efficiency.
Ability to communicate tactfully and effectively in English, orally and in writing.
Ability to maintain current in technology, hardware and software relevant to a school district environment.
Ability to establish and maintain friendly and cooperative relationships using tact and good judgment in dealing with staff, the public and outside vendors.
Ability to work independently, exercise initiative and good judgement.
Ability to multitask, function in a fast-paced environment with frequent changes.
Remain calm and pleasant under stressful situations.
Respond to requests and inquiries from the public.
Interpersonal skills using tact, patience, and courtesy.
Oral and written communication skills.
Record-keeping techniques.
Operate computers and peripheral equipment properly and efficiently.
Meet schedules and timelines.
Maintain various records related to work performed.
Work independently with little direction.
Communicate effectively orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Maintain regular attendance.
Working Environment
Office environment
School environment
Driving a vehicle to conduct business
Physical Demands (consideration will be given to reasonable accommodation)
Sit for sustained periods of time
Climb slopes, stairs, steps and ladders
Exhibit full range of motion for shoulder external rotation and internal rotation, shoulder abduction and adduction, elbow flexion and extension, shoulder extension and flexion, back lateral flexion, hip flexion and extension and knee flexion;
Ability to work in a safe and effective manner in the following: at various elevated heights on ladders, roofs, and in restricted spaces
Conduct frequent repetitive arm, hand and body motion
Sufficient hearing to conduct in-person and telephone conversations
Sufficient physical mobility to move about school sites and drive a car
Sufficient vision to read printed material
Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone, and in addressing groups
Physical, mental, and emotional stamina to endure long hours under stressful conditions
Standing and sitting for long periods of time
Dexterity of hands and fingers to operate a computer keyboard
During crisis situations, may require moderate to significant physical work and lengthy periods of standing
Physical ability to lift, carry, push, pull up to ten pounds on a regularly basis and up to 40 pounds occasionally and occasionally lift and carry equipment and supplies weighing up to 90 pounds
Ability to bend, twist, kneel and stoop
Ability to reach in all directions
Other Characteristics
Willing to work irregular hours/days including evenings, weekends and holidays, and to be on-call for emergencies
Willing to travel locally
Willing to work at any school location and be assigned to additional duties as needed
Required Qualifications
A.S/B.S. from an accredited college or university, or equivalent combination of education and experience.
Minimum of three years of experience in student data systems, assessment coordination, accountability reporting, or categorical program management, or equivalent experience.
Valid California Driver’s License with clean driving record
Must reside within 45 minutes of the GUSD Administration Office
Preferred Qualifications
Previous Supervisory Experience
Bilingual in English/Spanish
Five years or more of experience in student data systems, assessment coordination, accountability reporting, or categorical program management, or equivalent experience.
Nondiscrimination Statement
The Gilroy Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer, Title IX Coordinator and Section 504 Coordinator: Paul Winslow, Ed.D., Assistant Superintendent, Human Resources, 7810 Arroyo Circle, (669) 205-4000, paul.winslow@gilroyunified.org.
Position
Position : Data and Assessment Programs Coordinator
Location
Location : District Office
Starting Date
Starting Date : TBD
Payroll Range
Payroll Range : Classified Exempt Salary Schedule Range – Dj
Yearly Salary
Yearly Salary : $121,508 – $156,391 (6-step salary schedule, salary placement dependent upon related experience)
Yearly Stipends
Yearly Stipends : $1,000 for Masters / $1,500 Doctorate degrees
Benefit Plan
Benefit Plan : Management Benefit Plan (posted on GUSD web site)
Supervisor/Evaluator
Supervisor/Evaluator : Director of Educational Services
Funding Source
Funding Source : Title I / General Fund
Position Type
Position Type : Full-Time
Salary
Salary : $121,508 to $156,391 Per Year
Job Categories
Job Categories :
Administration > Curriculum
Administration > Director/Coordinator/Manager
Administration > Technology
Organization-level Positions > Analyst
Organization-level Positions > Statistician
Other Professional > Other Classified Professional
Contact Information
Paul Winslow, Assistant Superintendent, HR
District Office
Email: paul.winslow@gilroyunified.org
#J-18808-Ljbffr
Job ID:
5667636
Application Deadline:
Posted until filled
Posted:
Apr 23, 2026 7:00 AM (UTC)
Starting Date:
Immediately
Job Description
BASIC FUNCTION:
Under the direction of the Director of Educational Services, the Coordinator of Data and Assessment Programs plans, implements, manages, and evaluates the District’s comprehensive student data systems, state and local assessment programs, and accountability reporting structures to improve student achievement.
The Coordinator oversees the District’s Student Information System (SIS), ensures compliance with all state and federal electronic reporting requirements—including reporting to the California Department of Education through the California Longitudinal Pupil Achievement Data System (CALPADS)—and coordinates the administration of statewide assessments, including:
Smarter Balanced Assessment Consortium (CAASPP/SBAC)
English Language Proficiency Assessments for California (ELPAC)
California Preschool Data Collection (CAPSDAC)
California Physical Fitness Test (PFT)
Other mandated local, state, and federal testing programs
This position provides leadership in data governance, assessment administration, compliance monitoring, categorical program reporting, and continuous improvement cycles. The Coordinator collaborates with district leadership, site administrators, teachers, county offices, and state agencies to translate complex data into actionable strategies that improve student engagement, equity, and achievement.
Typical Duties (Responsibilities will include but are not limited to)
The Coordinator is responsible for the following duties:
Leadership and Program Coordination
Plan, coordinate, and administer all District assessment and accountability programs.
Develop and implement data-driven continuous improvement cycles aligned with District goals.
Align curriculum, assessment, accountability, and professional development initiatives.
Serve as District liaison to the California Department of Education, Santa Clara County Office of Education, and other state and federal agencies regarding assessment and data reporting.
Present reports, data summaries, and recommendations to the Board of Trustees and District leadership.
Support development of LCAP budgets and categorical programs.
Student Information Systems and Data Management
Serve as District administrator for the Student Information System (Aeries or equivalent).
Oversee configuration and maintenance of enrollment, attendance, grading, discipline, course scheduling, and demographic modules.
Manage system security, user permissions, data integrations, and vendor coordination.
Oversee state and federal reporting systems, including:
California Longitudinal Pupil Achievement Data System (CALPADS)
Civil Rights Data Collection (CRDC)
National Student Clearinghouse
California Colleges
California School Dashboard
School Accountability Report Card (SARC)
Ensure accurate pre-identification and student uploads for statewide testing programs.
Develop and maintain districtwide dashboards and user-friendly data visualizations.
Ensure compliance with the Family Educational Rights and Privacy Act (FERPA) and all student data privacy laws.
Maintain and oversee database systems to ensure data integrity, validation, and accuracy.
Utilize and demonstrate proficiency in SQL, Microsoft Excel, and Google Sheets for data querying, analysis, reconciliation, and reporting.
County, State, and Federal Reporting
Coordinate all CALPADS submissions and certification windows.
Monitor legislative and regulatory changes affecting data reporting.
Represent the District in CALPADS trainings and statewide data meetings.
Support Categorical Program Monitoring (CPM), Local Educational Agency Plan development, and Single Plans for Student Achievement (SPSA).
Prepare required electronic submissions for county, state, and federal accountability programs.
Assessment Administration
Serve as District Test Coordinator.
Coordinate administration of:
CAASPP (Summative and Interim)
ELPAC
Physical Fitness Testing (PFT)
Local benchmark and progress monitoring systems, including:
STAR Reading
i-Ready
Acadience
NWEA MAP
Implement testing security procedures and compliance protocols.
Coordinate ordering, distribution, scheduling, and technical readiness for assessments.
Compile, analyze, and disseminate assessment results to inform instruction and program evaluation.
Data Analysis and Instructional Support
Compile and analyze multiple data sources to support strategic planning and instructional improvement.
Create reports to support LCAP development, budget planning, equity analysis, and program evaluation.
Develop and administer stakeholder surveys (California Healthy Kids Survey, LCAP, climate surveys).
Provide training to administrators, teachers, counselors, and clerical staff on data systems and data interpretation.
Support English Learner Designee meetings and related reporting requirements.
Translate complex datasets into accessible reports for diverse audiences.
Compliance and Accountability
Ensure programs comply with applicable state and federal laws, regulations, and District policies.
Maintain accurate documentation for audits and monitoring reviews.
Assist in responding to Office for Civil Rights inquiries and data requests.
Monitor timelines and ensure adherence to reporting schedules.
Professional Development and Collaboration
Design and deliver professional development related to assessment literacy and effective data use.
Facilitate collaboration among site leaders to improve instructional practices through data analysis.
Maintain current knowledge of emerging technologies and data systems relevant to education.
Collaborate with Educational Services and Student Services staff to support reporting and analysis needs.
Assist school sites with accurate and effective use of student information systems.
Performs other related activities as required.
Knowledge and Abilities
State and federal laws governing student assessment and data reporting.
CALPADS structure, reporting cycles, and certification processes.
Student Information Systems and assessment management platforms.
Accountability frameworks, including the California School Dashboard indicators.
Budget development and grant management processes.
Continuous improvement and data-driven decision-making models.
Database management principles, data validation processes, and reporting systems.
Advanced use of SQL, Microsoft Excel (including pivot tables and formulas), and Google Sheets for data analysis and reporting.
Principles of budget preparation and control.
Experience supervising and evaluating staff.
Ability to handle multiple projects with accuracy and efficiency.
Ability to communicate tactfully and effectively in English, orally and in writing.
Ability to maintain current in technology, hardware and software relevant to a school district environment.
Ability to establish and maintain friendly and cooperative relationships using tact and good judgment in dealing with staff, the public and outside vendors.
Ability to work independently, exercise initiative and good judgement.
Ability to multitask, function in a fast-paced environment with frequent changes.
Remain calm and pleasant under stressful situations.
Respond to requests and inquiries from the public.
Interpersonal skills using tact, patience, and courtesy.
Oral and written communication skills.
Record-keeping techniques.
Operate computers and peripheral equipment properly and efficiently.
Meet schedules and timelines.
Maintain various records related to work performed.
Work independently with little direction.
Communicate effectively orally and in writing.
Establish and maintain cooperative and effective working relationships with others.
Maintain regular attendance.
Working Environment
Office environment
School environment
Driving a vehicle to conduct business
Physical Demands (consideration will be given to reasonable accommodation)
Sit for sustained periods of time
Climb slopes, stairs, steps and ladders
Exhibit full range of motion for shoulder external rotation and internal rotation, shoulder abduction and adduction, elbow flexion and extension, shoulder extension and flexion, back lateral flexion, hip flexion and extension and knee flexion;
Ability to work in a safe and effective manner in the following: at various elevated heights on ladders, roofs, and in restricted spaces
Conduct frequent repetitive arm, hand and body motion
Sufficient hearing to conduct in-person and telephone conversations
Sufficient physical mobility to move about school sites and drive a car
Sufficient vision to read printed material
Ability to speak in an understandable voice with sufficient volume to be heard in normal conversational distance, on the telephone, and in addressing groups
Physical, mental, and emotional stamina to endure long hours under stressful conditions
Standing and sitting for long periods of time
Dexterity of hands and fingers to operate a computer keyboard
During crisis situations, may require moderate to significant physical work and lengthy periods of standing
Physical ability to lift, carry, push, pull up to ten pounds on a regularly basis and up to 40 pounds occasionally and occasionally lift and carry equipment and supplies weighing up to 90 pounds
Ability to bend, twist, kneel and stoop
Ability to reach in all directions
Other Characteristics
Willing to work irregular hours/days including evenings, weekends and holidays, and to be on-call for emergencies
Willing to travel locally
Willing to work at any school location and be assigned to additional duties as needed
Required Qualifications
A.S/B.S. from an accredited college or university, or equivalent combination of education and experience.
Minimum of three years of experience in student data systems, assessment coordination, accountability reporting, or categorical program management, or equivalent experience.
Valid California Driver’s License with clean driving record
Must reside within 45 minutes of the GUSD Administration Office
Preferred Qualifications
Previous Supervisory Experience
Bilingual in English/Spanish
Five years or more of experience in student data systems, assessment coordination, accountability reporting, or categorical program management, or equivalent experience.
Nondiscrimination Statement
The Gilroy Unified School District prohibits discrimination, intimidation, harassment (including sexual harassment) or bullying based on a person’s actual or perceived ancestry, color, disability, gender, gender identity, gender expression, immigration status, nationality, race or ethnicity, religion, sex, sexual orientation, or association with a person or a group with one or more of these actual or perceived characteristics. For questions or complaints, contact Equity Compliance Officer, Title IX Coordinator and Section 504 Coordinator: Paul Winslow, Ed.D., Assistant Superintendent, Human Resources, 7810 Arroyo Circle, (669) 205-4000, paul.winslow@gilroyunified.org.
Position
Position : Data and Assessment Programs Coordinator
Location
Location : District Office
Starting Date
Starting Date : TBD
Payroll Range
Payroll Range : Classified Exempt Salary Schedule Range – Dj
Yearly Salary
Yearly Salary : $121,508 – $156,391 (6-step salary schedule, salary placement dependent upon related experience)
Yearly Stipends
Yearly Stipends : $1,000 for Masters / $1,500 Doctorate degrees
Benefit Plan
Benefit Plan : Management Benefit Plan (posted on GUSD web site)
Supervisor/Evaluator
Supervisor/Evaluator : Director of Educational Services
Funding Source
Funding Source : Title I / General Fund
Position Type
Position Type : Full-Time
Salary
Salary : $121,508 to $156,391 Per Year
Job Categories
Job Categories :
Administration > Curriculum
Administration > Director/Coordinator/Manager
Administration > Technology
Organization-level Positions > Analyst
Organization-level Positions > Statistician
Other Professional > Other Classified Professional
Contact Information
Paul Winslow, Assistant Superintendent, HR
District Office
Email: paul.winslow@gilroyunified.org
#J-18808-Ljbffr