Office Manager
University of Southern Mississippi, Hattiesburg, MS, United States
Office Manager
The University of Southern Mississippi is currently accepting applications for the position of Office Manager.
Job Summary
Manages The Children’s Center office, assisting the Director and Assistant Directors with day-to-day operations of the Center. Supervises the receptionist for the Hattiesburg campus location along with student workers. Provides support and assists with administrative services for The Children’s Center. Images all documentation required for recording active and inactive child information, student worker/clinician/volunteer information, and personnel information.
Primary Duties and Responsibilities
Supervises clerical duties such as typing correspondence, scanning and filing, photocopying, mail pickup/delivery, and running errands (e.g., obtaining campus signatures, making deposits, purchasing supplies).
Maintains and manages center files and databases such as client active/inactive lists, staff and board contact info, loan library check–outs and returns; distributes and collects prospective student worker and volunteer applications.
Manages and supervises the scanning of documents into the electronic medical records and/or image now. Provides records requested by outside sources (e.g., MS Dept of Health, school districts serving graduates of The Children’s Center).
Researches to resolve problems related to archived records and retrieves information from imaging.
Manages day‑to‑day office/clerical duties including:
Monitoring and organizing university property through USM and State Auditor Property.
Accounting systems.
Monitoring daily physical operations and maintenance of the Center; building liaison for Physical Plant.
Monitoring graduate assistant and student worker hours.
Conducting new employee and student set‑up to include access to Center server, access to prox card reader/door keys, and other IT issues
eeds.
Handling parking management for staff, enrolled families and visitors.
Updating/creating forms for maintaining accurate records for staff, university students, and enrolled families.
Assists and coordinates with the Director, Manager of Financial Operations, and Director of Communications and Development as needed.
Other duties as assigned.
Minimum Qualifications
Associate’s degree from an accredited college and/or minimum of 3 years related clerical experience and/or training.
Must hold or be willing to acquire CPR certification.
Knowledge, Skills & Abilities
Proficiency with Microsoft Office, Excel, Adobe, and knowledge of Image Now and/or other electronic record systems.
Strong communication and consistent follow‑up skills.
Ability to maintain confidentiality and show respect regarding sensitive information.
Skilled in creating organizational systems and following procedures.
Knowledge of higher‑education communication and reporting procedures.
Preferred Qualifications
Experience working in a public office serving families.
Experience with scheduling and strong organizational skills.
Ability to speak effectively to groups of staff, board members, donors, families, or students.
Equal Opportunity Statement
The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.
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The University of Southern Mississippi is currently accepting applications for the position of Office Manager.
Job Summary
Manages The Children’s Center office, assisting the Director and Assistant Directors with day-to-day operations of the Center. Supervises the receptionist for the Hattiesburg campus location along with student workers. Provides support and assists with administrative services for The Children’s Center. Images all documentation required for recording active and inactive child information, student worker/clinician/volunteer information, and personnel information.
Primary Duties and Responsibilities
Supervises clerical duties such as typing correspondence, scanning and filing, photocopying, mail pickup/delivery, and running errands (e.g., obtaining campus signatures, making deposits, purchasing supplies).
Maintains and manages center files and databases such as client active/inactive lists, staff and board contact info, loan library check–outs and returns; distributes and collects prospective student worker and volunteer applications.
Manages and supervises the scanning of documents into the electronic medical records and/or image now. Provides records requested by outside sources (e.g., MS Dept of Health, school districts serving graduates of The Children’s Center).
Researches to resolve problems related to archived records and retrieves information from imaging.
Manages day‑to‑day office/clerical duties including:
Monitoring and organizing university property through USM and State Auditor Property.
Accounting systems.
Monitoring daily physical operations and maintenance of the Center; building liaison for Physical Plant.
Monitoring graduate assistant and student worker hours.
Conducting new employee and student set‑up to include access to Center server, access to prox card reader/door keys, and other IT issues
eeds.
Handling parking management for staff, enrolled families and visitors.
Updating/creating forms for maintaining accurate records for staff, university students, and enrolled families.
Assists and coordinates with the Director, Manager of Financial Operations, and Director of Communications and Development as needed.
Other duties as assigned.
Minimum Qualifications
Associate’s degree from an accredited college and/or minimum of 3 years related clerical experience and/or training.
Must hold or be willing to acquire CPR certification.
Knowledge, Skills & Abilities
Proficiency with Microsoft Office, Excel, Adobe, and knowledge of Image Now and/or other electronic record systems.
Strong communication and consistent follow‑up skills.
Ability to maintain confidentiality and show respect regarding sensitive information.
Skilled in creating organizational systems and following procedures.
Knowledge of higher‑education communication and reporting procedures.
Preferred Qualifications
Experience working in a public office serving families.
Experience with scheduling and strong organizational skills.
Ability to speak effectively to groups of staff, board members, donors, families, or students.
Equal Opportunity Statement
The University of Southern Mississippi is an equal opportunity employer, and all qualified applicants will receive consideration for employment. EOE/VETS/DISABILITY.
#J-18808-Ljbffr