Senior Administrative Associate, Department of Mechanical Engineering

* Competitive health benefits (employee premiums covered at 100%, family premiums at 50%)* Voluntary Vision, Dental, Life, and Disability insurance options* Generous paid vacation, sick time, and holidays* Teachers Retirement System of Texas, a defined benefit retirement plan, with 8.25% employer matching funds* Additional Voluntary Retirement Programs: Tax Sheltered Annuity 403(b) and a Deferred Compensation program 457(b)* Flexible spending account options for medical and childcare expenses* Robust free training access through LinkedIn Learning plus professional conference opportunities* Tuition assistance* Expansive employee discount program including athletic tickets* Free access to UT Austin's libraries and museums with staff ID card* Free rides on all UT Shuttle and Austin CapMetro buses with staff ID card* Process travel authorizations and vouchers for current and prospective faculty, staff, and students as well as visitors and other UT affiliates through UT’s Request Forms system and DEFINE (VE5, VE6, VP5, VP2, NETA, ESA, VT6, etc.). Create vendor IDs as needed (PIF, GGV). Assist with transportation, hotel, and rental car arrangements in Concur as needed.* Process all entertainment payments and reimbursements (VPEs).* Assist with the travel coordination for high volume events: seminars, faculty recruitment, graduate recruitment, etc.* Support and assist large research groups within the Department of Mechanical Engineering concerning travel and entertainment reimbursements.* Provide training and education on UT Travel and Entertainment policies and procedures for faculty, staff and students.* Other duties as assigned.* High School dipolma or GED and seven years of clerical experience, including one year at the Administrative Assistant or the Administrative Associate level.* Bachelor's degree and three years of relevant experience.* Demonstrated ability to manage conflicting deadlines in a fast-paced and dynamic work environment.* Demonstrated ability to work effectively under pressure and maintain composure.* Excellent written and verbal communication skills.* Excellent attention to detail.* Experience with Microsoft Word, Excel, PowerPoint and Outlook.* Prior experience in an academic or research environment.* DEFINE voucher processing (VE5, VP5, VP2, VPE).* Working knowledge of university purchasing procedures and policies.**Start Here, Change the World**At The University of Texas at Austin, tradition meets innovation in the heart of a city that frequents lists of the best places to live and work. Named by Forbes as one of America's Best Large Employers for the sixth year in a row in 2025, UT offers both a dynamic work environment and a gateway to vibrant local culture. Whether you're at the forefront of the student experience, conducting world-changing research or supporting the engine that drives Texas’ flagship university, working at UT means making a lasting impact on our city, our state and our world.Our more than 20,000 faculty and staff empower 55,000+ students to challenge ideas, pursue passions and shape their futures. Joining UT, you’ll become part of a community dedicated to making a meaningful impact on campus and throughout the world.Please see our .**Comments and Inquiries:**Email comments to hrsc@austin.utexas.edu. For questions or concerns regarding equal opportunity only, contact .Additional information for applicants can be found on the Human Resources web page: .

For more job information, call the Human Resource Service Center at (512) 471-4772, or toll-free at (800) 687-4178.
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