Administrative Assistant to the CNO & ACNO
Texas Health Resources, Keller, TX, United States
Administrative Assistant to the CNO & ACNO
Are you looking for a rewarding career with family-friendly hours and top-notch benefits? We're looking for qualified candidates like you to join our Texas Health family. Work location: Texas Health Alliance (Fort Worth) Core work hours: Monday Friday; 8:00a-5:00p*; with some early morning/after hour meetings Texas Health Alliance is a 151-bed, full-service hospital located in North Fort Worth, providing trusted care since 2012. We offer convenient access to care for residents in Keller, North Richland Hills, Haslet, Roanoke, and surrounding areas. We offer advanced services across wellness, outpatient surgery, women's imaging, and radiologymaking our hospital a trusted destination for comprehensive care. Our facility has Level III Neonatal Intensive Care Unit (NICU) and Level III Trauma services. We're also Joint Commission-accredited and hold Disease-Specific Certifications for Acute Heart Attack Ready (AHAR) and Stroke care. Texas Health Alliance is also designated as a Baby-Friendly Facility and a Pathways to Excellence hospitaldemonstrating our ongoing commitment to high-quality, patient-centered care in North Fort Worth.
Job Qualifications Assistant to the CNO/CMO: Manage schedules by setting appointments, prioritizing and communicating with callers Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans Ensure priority matters are identified and communicated accurately and timely follow up as necessary Relieve CNO/CMO of administrative matters by anticipating needs, prioritizing importance and taking action to meet them Screen calls, mail and emails. Research a wide variety of information and respond to those that can be handled at assistant level Serve as a liaison communicating instructions and/or information to hospital/THR executive management, direct reports, internal/external customers, committees and physicians Promote competence of hospital, CNO/CMO and senior management at all times Maintain files for correspondence or forms requiring signatures Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events?? create drafts or final written correspondence Maintain files, records, and manuals which may be of a sensitive nature manage upkeep of manuals and education materials Monitor deadlines and ensure deadlines are met Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities Administrative Support to Executive Administration Staff: Answer a multi-line phone, responding to call or forwarding to proper person Prepare correspondence, emails, reports Coordinate travel arrangements, including transportation, hotel and conference expenses Organize and maintain files of correspondence, committee and council information Oversee selection and maintenance of Administration's office equipment Coordinate calendars and schedules meetings Open, prioritize and distribute mail Administrative Support to Other Departments/Individuals: Work with various departments (i.e. Quality Management, Medical Staff, Business Development) on meetings and meeting materials including documents, booklets, etc. Work in conjunction with various hospital areas to create and/or update presentations and materials Hospital-wide resource for individuals who need assistance with contact information, documents, presentations, policies and/or SharePoint Hospital-wide resource for all administrative hospital wide policies and procedures; maintain master file and policy library intranet site Respond to requests and inquiries from physicians, trustees, and other stakeholders Site Administrator for contract management site review, obtain appropriate signatures and posts contracts/agreements Other duties as assigned.
Education H.S. Diploma or Equivalent Required Experience 5 Years experience in support of a department, supervisor or projects. Required Director/Executive Admin Assistant Experience Strongly Preferred Support of Multiple Leaders Preferred Healthcare experience Preferred Skills Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. power point, Excel spreadsheet creation and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams. Proven experience producing various forms of business correspondence-e.g. business letters, memos, written and statistical report documentation for production. Good project management & organization skills. Excellent verbal, written communications & interpersonal skills. Ability to give instructions & clearly explain any type of problems or situations.
Are you looking for a rewarding career with family-friendly hours and top-notch benefits? We're looking for qualified candidates like you to join our Texas Health family. Work location: Texas Health Alliance (Fort Worth) Core work hours: Monday Friday; 8:00a-5:00p*; with some early morning/after hour meetings Texas Health Alliance is a 151-bed, full-service hospital located in North Fort Worth, providing trusted care since 2012. We offer convenient access to care for residents in Keller, North Richland Hills, Haslet, Roanoke, and surrounding areas. We offer advanced services across wellness, outpatient surgery, women's imaging, and radiologymaking our hospital a trusted destination for comprehensive care. Our facility has Level III Neonatal Intensive Care Unit (NICU) and Level III Trauma services. We're also Joint Commission-accredited and hold Disease-Specific Certifications for Acute Heart Attack Ready (AHAR) and Stroke care. Texas Health Alliance is also designated as a Baby-Friendly Facility and a Pathways to Excellence hospitaldemonstrating our ongoing commitment to high-quality, patient-centered care in North Fort Worth.
Job Qualifications Assistant to the CNO/CMO: Manage schedules by setting appointments, prioritizing and communicating with callers Work with numerous internal and external personnel to follow-up with issues, obtain services, and/or finalize agreements and plans Ensure priority matters are identified and communicated accurately and timely follow up as necessary Relieve CNO/CMO of administrative matters by anticipating needs, prioritizing importance and taking action to meet them Screen calls, mail and emails. Research a wide variety of information and respond to those that can be handled at assistant level Serve as a liaison communicating instructions and/or information to hospital/THR executive management, direct reports, internal/external customers, committees and physicians Promote competence of hospital, CNO/CMO and senior management at all times Maintain files for correspondence or forms requiring signatures Schedule meetings, act as reporting secretary for both multidisciplinary clinical and non-clinical committee meetings, manage recording of minutes, arrange for conference rooms, catering and/or audio/visual equipment, ensure materials are produced effectively Use various database and advanced software to create routine and non-routine reports, documents, presentations for meetings (hospital and/or corporate), committees, seminars, education or events?? create drafts or final written correspondence Maintain files, records, and manuals which may be of a sensitive nature manage upkeep of manuals and education materials Monitor deadlines and ensure deadlines are met Liaison for purchasing, payroll, expense tracking and reports, equipment, I/S activities Administrative Support to Executive Administration Staff: Answer a multi-line phone, responding to call or forwarding to proper person Prepare correspondence, emails, reports Coordinate travel arrangements, including transportation, hotel and conference expenses Organize and maintain files of correspondence, committee and council information Oversee selection and maintenance of Administration's office equipment Coordinate calendars and schedules meetings Open, prioritize and distribute mail Administrative Support to Other Departments/Individuals: Work with various departments (i.e. Quality Management, Medical Staff, Business Development) on meetings and meeting materials including documents, booklets, etc. Work in conjunction with various hospital areas to create and/or update presentations and materials Hospital-wide resource for individuals who need assistance with contact information, documents, presentations, policies and/or SharePoint Hospital-wide resource for all administrative hospital wide policies and procedures; maintain master file and policy library intranet site Respond to requests and inquiries from physicians, trustees, and other stakeholders Site Administrator for contract management site review, obtain appropriate signatures and posts contracts/agreements Other duties as assigned.
Education H.S. Diploma or Equivalent Required Experience 5 Years experience in support of a department, supervisor or projects. Required Director/Executive Admin Assistant Experience Strongly Preferred Support of Multiple Leaders Preferred Healthcare experience Preferred Skills Advanced office software applications skills & experienced user of office & desktop publishing applications e.g. power point, Excel spreadsheet creation and other presentation software to create presentations and some analysis, and collaboration platforms e.g. Microsoft Teams. Proven experience producing various forms of business correspondence-e.g. business letters, memos, written and statistical report documentation for production. Good project management & organization skills. Excellent verbal, written communications & interpersonal skills. Ability to give instructions & clearly explain any type of problems or situations.