Administrative Support
Symbiotic Corp., Dallas, TX, United States
Administrative Support Professional
Symbiotic Services is seeking an Administrative Support professional to provide comprehensive administrative, front-desk, and human resources support within a mission-driven organization. This role serves as a key point of contact for visitors and employees while supporting executive leadership with scheduling, coordination, and special projects. The ideal candidate is organized, professional, adaptable, and service-oriented, with strong communication skills and attention to detail.
Key Responsibilities
Executive & Administrative Support
Provide administrative support to executive leadership, including calendar management, meeting scheduling, travel coordination, and expense tracking
Draft correspondence, prepare documents, and organize materials with accuracy and discretion
Coordinate executive and management meetings, including agendas, logistics, and follow-up actions
Serve as a liaison between leadership and internal teams to support effective communication and timely completion of tasks
Assist with special projects and help prioritize incoming requests
Front Desk & Office Support
Manage front desk operations by greeting visitors, answering phones, and directing inquiries
Provide general information such as directions, contact details, and organizational resources
Receive, sort, and distribute mail; coordinate outgoing deliveries
Maintain shared office resources, including meeting supplies, keys, and equipment
Order, receive, stock, and distribute office supplies
Human Resources Support
Assist with HR administrative tasks, including personnel filing, data entry, and confidential record maintenance
Support recruiting and onboarding activities, including interview coordination and new hire logistics
Assist with HR reporting, audits, and basic payroll system entries
Help organize employee events and prepare internal communications
Coordinate HR-related meetings, interviews, and team calendars
Knowledge, Skills, & Abilities
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Professional, customer-service-focused demeanor
Ability to handle confidential information with discretion
Comfortable working independently and collaboratively
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Adobe Acrobat familiarity is a plus
Adaptable and proactive in a fast-paced office environment
Minimum Qualifications
High school diploma or equivalent (GED) required
13 years of administrative, office, or HR support experience
Experience supporting leadership is a plus but not required
Equivalent combination of education and experience will be considered
Work Environment & Physical Requirements
Primarily office-based with front-desk responsibilities
Frequent use of computers and standard office equipment
Regular interaction with employees, visitors, and vendors in person and by phone
Ability to sit or stand for extended periods as required
Symbiotic Services is seeking an Administrative Support professional to provide comprehensive administrative, front-desk, and human resources support within a mission-driven organization. This role serves as a key point of contact for visitors and employees while supporting executive leadership with scheduling, coordination, and special projects. The ideal candidate is organized, professional, adaptable, and service-oriented, with strong communication skills and attention to detail.
Key Responsibilities
Executive & Administrative Support
Provide administrative support to executive leadership, including calendar management, meeting scheduling, travel coordination, and expense tracking
Draft correspondence, prepare documents, and organize materials with accuracy and discretion
Coordinate executive and management meetings, including agendas, logistics, and follow-up actions
Serve as a liaison between leadership and internal teams to support effective communication and timely completion of tasks
Assist with special projects and help prioritize incoming requests
Front Desk & Office Support
Manage front desk operations by greeting visitors, answering phones, and directing inquiries
Provide general information such as directions, contact details, and organizational resources
Receive, sort, and distribute mail; coordinate outgoing deliveries
Maintain shared office resources, including meeting supplies, keys, and equipment
Order, receive, stock, and distribute office supplies
Human Resources Support
Assist with HR administrative tasks, including personnel filing, data entry, and confidential record maintenance
Support recruiting and onboarding activities, including interview coordination and new hire logistics
Assist with HR reporting, audits, and basic payroll system entries
Help organize employee events and prepare internal communications
Coordinate HR-related meetings, interviews, and team calendars
Knowledge, Skills, & Abilities
Strong organizational and time-management skills with the ability to manage multiple priorities
Excellent written and verbal communication skills
Professional, customer-service-focused demeanor
Ability to handle confidential information with discretion
Comfortable working independently and collaboratively
Proficiency in Microsoft Office (Word, Excel, Outlook, PowerPoint); Adobe Acrobat familiarity is a plus
Adaptable and proactive in a fast-paced office environment
Minimum Qualifications
High school diploma or equivalent (GED) required
13 years of administrative, office, or HR support experience
Experience supporting leadership is a plus but not required
Equivalent combination of education and experience will be considered
Work Environment & Physical Requirements
Primarily office-based with front-desk responsibilities
Frequent use of computers and standard office equipment
Regular interaction with employees, visitors, and vendors in person and by phone
Ability to sit or stand for extended periods as required