Executive Assistant
University of Mississippi Medical Center, Jackson, MS, United States
Executive Assistant
To provide high-level administrative support for Senior Management, Assistant Vice Chancellors, Associate Vice Chancellors and Executives. To work collaboratively with other members of the department to proactively address organizational needs. To communicate with high-level management.
Degree (Associate or Bachelor) with four (4) years of administrative support experience. Certifications, Licenses or Registration Required: N/A
Responsibilities
Reads and analyzes incoming correspondence and reports to determine their significance and plan their distribution. Responds to incoming correspondence.
Compiles and analyzes various types of complex information for inclusion in reports and/or presentations using graphical software, spreadsheets, and/or presentation software.
Answers telephones and resolves complex caller needs within broadly-defined guidelines and without managerial oversight.
Supervises departmental clerical staff and ensures completion of assigned tasks.
Works directly with senior management on special projects.
Prepares agendas and make arrangements to include food service, room scheduling and materials preparation.
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.
Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 50 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.
Time Type: Full time
FLSA Designation/Job Exempt: Yes
Pay Class: Salary
FTE %: 100
Work Shift: Day
Benefits Eligibility: Grant Funded: No
Job Posting Date: 04/24/2026
Job Closing Date (open until filled if no date specified): 04/28/2026
To provide high-level administrative support for Senior Management, Assistant Vice Chancellors, Associate Vice Chancellors and Executives. To work collaboratively with other members of the department to proactively address organizational needs. To communicate with high-level management.
Degree (Associate or Bachelor) with four (4) years of administrative support experience. Certifications, Licenses or Registration Required: N/A
Responsibilities
Reads and analyzes incoming correspondence and reports to determine their significance and plan their distribution. Responds to incoming correspondence.
Compiles and analyzes various types of complex information for inclusion in reports and/or presentations using graphical software, spreadsheets, and/or presentation software.
Answers telephones and resolves complex caller needs within broadly-defined guidelines and without managerial oversight.
Supervises departmental clerical staff and ensures completion of assigned tasks.
Works directly with senior management on special projects.
Prepares agendas and make arrangements to include food service, room scheduling and materials preparation.
The duties listed are general in nature and are examples of the duties and responsibilities performed and are not meant to be construed as exclusive or all-inclusive. Management retains the right to add or change duties at any time.
Physical and Environmental Demands
Requires occasional working hours significantly beyond regularly scheduled hours, occasional activities subject to significant volume changes of a seasonal/clinical nature, occasional bending, occasional lifting and carrying up to 50 pounds, occasional crouching/stooping, occasional driving, occasional kneeling, occasional pushing/pulling, occasional reaching, constant sitting, frequent standing, occasional twisting, and frequent walking.
Time Type: Full time
FLSA Designation/Job Exempt: Yes
Pay Class: Salary
FTE %: 100
Work Shift: Day
Benefits Eligibility: Grant Funded: No
Job Posting Date: 04/24/2026
Job Closing Date (open until filled if no date specified): 04/28/2026