Executive Assistant
Axillon Aerospace, Rockmart, GA, United States
Executive Assistant
The Executive Assistant provides high-level administrative support to site leadership and designated company executives while serving as a key coordination hub for the Rockmart manufacturing site. This role focuses heavily on coordination, documentation, office management, and communication to keep daily operations running smoothly. The ideal candidate is proactive, detail-oriented, organized, and comfortable supporting multiple departments in a regulated industry both with executive priorities and site-level operational support. This position reports out of the Rockmart, Georgia location.
Required Skills
Administrative Support
Maintain organized filing systems for documents, records, files, purchase orders, and compliance documentation.
Prepare, edit, and format reports, memos, correspondence, spreadsheets, and presentations.
Manage incoming calls, emails, and correspondence; route inquiries to appropriate departments.
Schedule and coordinate meetings, conference calls, tours, and events.
Track due dates for documentation, certifications, audits, and training requirements.
Gather data from departments and consolidate it into spreadsheets or summaries for leadership.
Support HR with onboarding materials, new-hire documentation, and safety training scheduling.
Maintain office supplies, inventory, equipment service requests, and vendor coordination.
Assist with preparation of materials for audits, customer visits, and compliance reviews.
Assist with preparing recurring reports, such as safety metrics, training records, meeting summaries, and administrative logs.
Help maintain communication boards, departmental postings, and updated internal documents.
Track visitors and contractors, manage badges and sign-in logs.
Executive Support
Manage executive calendars, appointments, and travel arrangements.
Prepare meeting agendas, logistics planning (hotels, events) and event planning. Communicate with Board Members, private equity contacts, and multiple company sites in regards to planning.
Attend out of town customer and industry events (air shows, etc.) and company board meetings as needed Out of events expected to be no more than 4 times per year.
Draft and proofread executive communications and ensure professional formatting.
Coordinate communication between executives and departments such as Engineering, Quality, Operations, and Supply Chain.
Required Experience
- Five + years of administrative or executive assistant experience.
- Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
- Excellent organization, document management, and communication skills.
- Ability to handle multiple priorities and maintain accuracy in a fast-paced environment.
- High attention to detail and confidentiality, especially for aerospace-related documents.
- Professional interpersonal skills with the ability to support employees at all levels.
- Confidence and executive presence in working with board members, private equity contacts, external and internal customers, and in event planning.
- Positive, can-do, strong initiative in doing all tasks and identifying opportunities to assist and giving extraordinary support to everyone.
- Exercises sound judgment when handling sensitive matters and demonstrates resourcefulness in resolving scheduling conflicts, urgent requests, and administrative challenges.
Key Competencies
- Organization & Planning
- Attention to Detail
- Communication
- Confidentiality
- Dependability
- Adaptability
The Executive Assistant provides high-level administrative support to site leadership and designated company executives while serving as a key coordination hub for the Rockmart manufacturing site. This role focuses heavily on coordination, documentation, office management, and communication to keep daily operations running smoothly. The ideal candidate is proactive, detail-oriented, organized, and comfortable supporting multiple departments in a regulated industry both with executive priorities and site-level operational support. This position reports out of the Rockmart, Georgia location.
Required Skills
Administrative Support
Maintain organized filing systems for documents, records, files, purchase orders, and compliance documentation.
Prepare, edit, and format reports, memos, correspondence, spreadsheets, and presentations.
Manage incoming calls, emails, and correspondence; route inquiries to appropriate departments.
Schedule and coordinate meetings, conference calls, tours, and events.
Track due dates for documentation, certifications, audits, and training requirements.
Gather data from departments and consolidate it into spreadsheets or summaries for leadership.
Support HR with onboarding materials, new-hire documentation, and safety training scheduling.
Maintain office supplies, inventory, equipment service requests, and vendor coordination.
Assist with preparation of materials for audits, customer visits, and compliance reviews.
Assist with preparing recurring reports, such as safety metrics, training records, meeting summaries, and administrative logs.
Help maintain communication boards, departmental postings, and updated internal documents.
Track visitors and contractors, manage badges and sign-in logs.
Executive Support
Manage executive calendars, appointments, and travel arrangements.
Prepare meeting agendas, logistics planning (hotels, events) and event planning. Communicate with Board Members, private equity contacts, and multiple company sites in regards to planning.
Attend out of town customer and industry events (air shows, etc.) and company board meetings as needed Out of events expected to be no more than 4 times per year.
Draft and proofread executive communications and ensure professional formatting.
Coordinate communication between executives and departments such as Engineering, Quality, Operations, and Supply Chain.
Required Experience
- Five + years of administrative or executive assistant experience.
- Strong proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams).
- Excellent organization, document management, and communication skills.
- Ability to handle multiple priorities and maintain accuracy in a fast-paced environment.
- High attention to detail and confidentiality, especially for aerospace-related documents.
- Professional interpersonal skills with the ability to support employees at all levels.
- Confidence and executive presence in working with board members, private equity contacts, external and internal customers, and in event planning.
- Positive, can-do, strong initiative in doing all tasks and identifying opportunities to assist and giving extraordinary support to everyone.
- Exercises sound judgment when handling sensitive matters and demonstrates resourcefulness in resolving scheduling conflicts, urgent requests, and administrative challenges.
Key Competencies
- Organization & Planning
- Attention to Detail
- Communication
- Confidentiality
- Dependability
- Adaptability