Research Coordinator
NYU Langone Hospitals, New York, NY, United States
Position Summary
We have an exciting opportunity to join our team as a Research Coordinator. In this role, the successful candidate will be responsible for providing basic to moderate range of coordination for research studies conducted at the Medical Center. The candidate will assist with recruitment, enrollment, grant submissions, research data collection, and study coordination. They will perform intra‑operative monitoring and serve as liaison with the IRB and internal and external funding agencies. The candidate will ensure accurate execution of research protocols in accordance with Good Clinical Practice, HIPAA, and other required obligations to patients/subjects, Principal Investigators, research teams, and sponsors. They will interface directly with patients/subjects and Principal Investigators in support of clinical trials when applicable and will work under general supervision.
Job Responsibilities
Study Regulations – Aware of study regulatory status and keeps an up to date copy of regulatory documents. Assists with the informed consent process and ensures that the patient/subject fully understands what is required of them throughout the study. Follows up regularly with the patient/subjects to remind them of visits and compliance.
Clinical Competency – Position may require competency in performing EKG, phlebotomy technique, centrifuge handling, storing and shipping specimens. Clinical training and didactic competency tests may be required to perform basic procedures as part of position expectations. In‑house training and certification will be provided. Other trainings and competencies may be included as required.
Continuous Learning – Position requires ongoing continuing education in all areas of research development. The employee is expected to demonstrate proof of ongoing research education on a yearly basis. Training programs are provided through the SOM.
Reporting and Analysis – Gathers and compiles data and assists in consolidating/analyzing data for presentation to sponsoring and regulatory agencies. Provides reports to all necessary parties (e.g., the Principal Investigator, sponsoring agency, etc.) on the progress of the study as needed. Conducts primary analysis of data collected. Formulates, prepares database and generates preliminary measurement reports for review by the PI.
Grants – Assists in the preparation of grant applications and related activities such as developing grant proposals and fundraising activities. Collects and organizes required paperwork for submission if required. Follows up and coordinates resolution of all issues and progress reports to the sponsors to fund medical research in the division.
Budgets – May develop draft budgets and submit to the Principal Investigator. Assists in the preparation of funding reports to agencies. Helps identify new potential sponsors/agents for trials and researches as assigned.
Participates in special projects and performs other duties as required.
Human Subjects' Research – If applicable, updates and submits necessary documents required by the NYU Institutional Board (IRB), NYU Office of Clinical Trials and any other appropriate parties in order to obtain approval to conduct human subjects research. Secures accurate signatures and forwards documents and/or forms to appropriate destinations. May prepare and submit monthly enrollment statistics to the Office of Clinical Trials and provide other information in a timely manner, as necessary.
Research Activities – Collects patient information for the research project(s). This may include abstraction of data from the patient chart (e.g., laboratory or diagnostic test results, surgical/radiation treatments delivered, adverse drug reactions, etc.); abstraction of data for publications, or data collection from outside physicians' offices. Uses tools to facilitate data collection (e.g., calendars, schedules, tracking logs, etc.). Audits and updates the database or the case report forms. Conducts study visits, obtains and documents information within the time frame specified. Conducts preliminary analysis.
Recruitment – Screens potential patients/subjects for eligibility to the study and schedules the initial visits. This may include researching and gathering information from the medical record, physician referral, advertisement and directly scheduling a visit to evaluate the patient/subject. Reviews all the elements of the screening process with the Principal Investigator that include but are not limited to inclusion/exclusion criteria, completed informed consent, documentation of the event and the patient/subject willingness to participate in the study.
Minimum Qualifications
To qualify you must have a Bachelor's degree in life sciences, allied health, or an equivalent in a related discipline and 0‑1 years of experience or an equivalent combination of education and experience. You must possess effective oral, written, communication, and interpersonal skills, be able to work under the direction of supervision, and have the ability to operate research‑related equipment. Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook), familiarity with Internet applications, ability to identify, analyze, and solve problems, strong time‑management skills, and ability to work well under pressure.
Preferred Qualifications
Knowledge of basic medical terminology is preferred. Prior experience working with research protocols and in an academic medical center environment.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, it is an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering; employees have access to financial security benefits, a generous time‑off program, and employee resource groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well‑being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal‑opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York State Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00–$70,000.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses, incentive, differential pay, or other forms of compensation or benefits.
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We have an exciting opportunity to join our team as a Research Coordinator. In this role, the successful candidate will be responsible for providing basic to moderate range of coordination for research studies conducted at the Medical Center. The candidate will assist with recruitment, enrollment, grant submissions, research data collection, and study coordination. They will perform intra‑operative monitoring and serve as liaison with the IRB and internal and external funding agencies. The candidate will ensure accurate execution of research protocols in accordance with Good Clinical Practice, HIPAA, and other required obligations to patients/subjects, Principal Investigators, research teams, and sponsors. They will interface directly with patients/subjects and Principal Investigators in support of clinical trials when applicable and will work under general supervision.
Job Responsibilities
Study Regulations – Aware of study regulatory status and keeps an up to date copy of regulatory documents. Assists with the informed consent process and ensures that the patient/subject fully understands what is required of them throughout the study. Follows up regularly with the patient/subjects to remind them of visits and compliance.
Clinical Competency – Position may require competency in performing EKG, phlebotomy technique, centrifuge handling, storing and shipping specimens. Clinical training and didactic competency tests may be required to perform basic procedures as part of position expectations. In‑house training and certification will be provided. Other trainings and competencies may be included as required.
Continuous Learning – Position requires ongoing continuing education in all areas of research development. The employee is expected to demonstrate proof of ongoing research education on a yearly basis. Training programs are provided through the SOM.
Reporting and Analysis – Gathers and compiles data and assists in consolidating/analyzing data for presentation to sponsoring and regulatory agencies. Provides reports to all necessary parties (e.g., the Principal Investigator, sponsoring agency, etc.) on the progress of the study as needed. Conducts primary analysis of data collected. Formulates, prepares database and generates preliminary measurement reports for review by the PI.
Grants – Assists in the preparation of grant applications and related activities such as developing grant proposals and fundraising activities. Collects and organizes required paperwork for submission if required. Follows up and coordinates resolution of all issues and progress reports to the sponsors to fund medical research in the division.
Budgets – May develop draft budgets and submit to the Principal Investigator. Assists in the preparation of funding reports to agencies. Helps identify new potential sponsors/agents for trials and researches as assigned.
Participates in special projects and performs other duties as required.
Human Subjects' Research – If applicable, updates and submits necessary documents required by the NYU Institutional Board (IRB), NYU Office of Clinical Trials and any other appropriate parties in order to obtain approval to conduct human subjects research. Secures accurate signatures and forwards documents and/or forms to appropriate destinations. May prepare and submit monthly enrollment statistics to the Office of Clinical Trials and provide other information in a timely manner, as necessary.
Research Activities – Collects patient information for the research project(s). This may include abstraction of data from the patient chart (e.g., laboratory or diagnostic test results, surgical/radiation treatments delivered, adverse drug reactions, etc.); abstraction of data for publications, or data collection from outside physicians' offices. Uses tools to facilitate data collection (e.g., calendars, schedules, tracking logs, etc.). Audits and updates the database or the case report forms. Conducts study visits, obtains and documents information within the time frame specified. Conducts preliminary analysis.
Recruitment – Screens potential patients/subjects for eligibility to the study and schedules the initial visits. This may include researching and gathering information from the medical record, physician referral, advertisement and directly scheduling a visit to evaluate the patient/subject. Reviews all the elements of the screening process with the Principal Investigator that include but are not limited to inclusion/exclusion criteria, completed informed consent, documentation of the event and the patient/subject willingness to participate in the study.
Minimum Qualifications
To qualify you must have a Bachelor's degree in life sciences, allied health, or an equivalent in a related discipline and 0‑1 years of experience or an equivalent combination of education and experience. You must possess effective oral, written, communication, and interpersonal skills, be able to work under the direction of supervision, and have the ability to operate research‑related equipment. Proficiency in Microsoft Office applications (Word, Excel, Access, PowerPoint, Outlook), familiarity with Internet applications, ability to identify, analyze, and solve problems, strong time‑management skills, and ability to work well under pressure.
Preferred Qualifications
Knowledge of basic medical terminology is preferred. Prior experience working with research protocols and in an academic medical center environment.
Qualified candidates must be able to effectively communicate with all levels of the organization.
NYU Grossman School of Medicine provides its staff with far more than just a place to work. Rather, it is an institution you can be proud of, an institution where you’ll feel good about devoting your time and your talents. At NYU Langone Health, we are committed to supporting our workforce and their loved ones with a comprehensive benefits and wellness package. Our offerings provide a robust support system for any stage of life, whether it’s developing your career, starting a family, or saving for retirement. The support employees receive goes beyond a standard benefit offering; employees have access to financial security benefits, a generous time‑off program, and employee resource groups for peer support. Additionally, all employees have access to our holistic employee wellness program, which focuses on seven key areas of well‑being: physical, mental, nutritional, sleep, social, financial, and preventive care. The benefits and wellness package is designed to allow you to focus on what truly matters. Join us and experience the extensive resources and services designed to enhance your overall quality of life for you and your family.
NYU Grossman School of Medicine is an equal‑opportunity employer and is committed to inclusion in all aspects of recruiting and employment. All qualified individuals are encouraged to apply and will receive consideration. We require applications to be completed online. Know Your Rights: Workplace discrimination is illegal.
NYU Langone Health provides a salary range to comply with the New York State Law on Salary Transparency in Job Advertisements. The salary range for the role is $66,300.00–$70,000.00 annually. Actual salaries depend on a variety of factors, including experience, specialty, education, and hospital need. The salary range or contractual rate listed does not include bonuses, incentive, differential pay, or other forms of compensation or benefits.
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