ADC Administration Support Officer
CORE Community Services, Fairfield, CA, United States
Job Category: Community Services and Development
CORE Community Services Ltd. is a not for profit organisation serving South West Sydney for over 40 years. We provide a wide range of services, activities and programs across 5 Services – Children's Services, Youth Services, Multicultural Communities, Aged and Disability Care (ADC) and Community Engagement. Our mission is to provide tailored diverse client centric services and opportunities that support and empower vulnerable communities to thrive, resulting in the best outcomes for all individuals.
Job Description
This role is for a 12 month period.
This role is accountable for the delivery and continuous improvement of high-quality person-centered services, within budget, and aligned to CORE’s Mission, Vision and Values.
The position is required to manage and coordinate work priorities and monitor workflow in the areas of responsibility. The position has the authority to exercise a degree of autonomy within the key responsibilities and duties and will be required to exercise initiative and professional judgment where practices and direction are not clearly defined.
This position is forward facing to our staff, participants, suppliers and the community. The expectation of the role is to have a high standard of customer service.
What we're looking for:
Strong customer service and communication skills
Highly organised with great attention to detail
Ability to multitask and prioritise in a busy environment
Responsibilities include:
Provide a broad range of administrative support services to ensure effective and efficient operations to the Aged and Disability Programs.
Engage potential participants via phone calls, emails or face-to-face meetings to provide support and guidance throughout the onboarding process.
Maintain records and databases to comply with records management processes.
Assist in the coordination of participant services and including external suppliers and ordering consumer products.
Assist in the preparation of reports and data relating to Alayacare, other systems and spreadsheets as required.
Process supplier invoices promptly and ensure they are submitted for timely approval.
Perform quality assurance tasks including participant feedback.
Provide back-up support to other staff members across the ADC Service as required.
Monitor and maintain referrals ensuring prompt and effective follow up.Work collaboratively with Care Partners, Support Advisors and the rostering team to ensure participants receive care and support that are in line with their care plan and funding.
Provide direct support to participants including the coordination of support services, welfare checks, processing rostering changes and other care related tasks.
Assist in the coordination of participant services and including with external suppliers and ordering consumer products
Provide guidance to Support Workers with non-response to attendance, PPE requests and general inquiries.
Any other tasks as required by the Manager.
Desired Skills and Experience
Selection Criteria:
At least two years in a customer centric role
Strong interpersonal skills and high levels of resilience
Proven administrative experience in a care-focused environment
Excellent written and verbal communications skills
Experience working with CALD communities
Fluency in a second language (ie Arabic, Vietnamese, Macedonian, etc…) (Preferred)
High attention to details and ability to multitask
Proficiency in Microsoft Office and participant management systems (CRM)
Ability to work collaboratively across teams and with external partners
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CORE Community Services Ltd. is a not for profit organisation serving South West Sydney for over 40 years. We provide a wide range of services, activities and programs across 5 Services – Children's Services, Youth Services, Multicultural Communities, Aged and Disability Care (ADC) and Community Engagement. Our mission is to provide tailored diverse client centric services and opportunities that support and empower vulnerable communities to thrive, resulting in the best outcomes for all individuals.
Job Description
This role is for a 12 month period.
This role is accountable for the delivery and continuous improvement of high-quality person-centered services, within budget, and aligned to CORE’s Mission, Vision and Values.
The position is required to manage and coordinate work priorities and monitor workflow in the areas of responsibility. The position has the authority to exercise a degree of autonomy within the key responsibilities and duties and will be required to exercise initiative and professional judgment where practices and direction are not clearly defined.
This position is forward facing to our staff, participants, suppliers and the community. The expectation of the role is to have a high standard of customer service.
What we're looking for:
Strong customer service and communication skills
Highly organised with great attention to detail
Ability to multitask and prioritise in a busy environment
Responsibilities include:
Provide a broad range of administrative support services to ensure effective and efficient operations to the Aged and Disability Programs.
Engage potential participants via phone calls, emails or face-to-face meetings to provide support and guidance throughout the onboarding process.
Maintain records and databases to comply with records management processes.
Assist in the coordination of participant services and including external suppliers and ordering consumer products.
Assist in the preparation of reports and data relating to Alayacare, other systems and spreadsheets as required.
Process supplier invoices promptly and ensure they are submitted for timely approval.
Perform quality assurance tasks including participant feedback.
Provide back-up support to other staff members across the ADC Service as required.
Monitor and maintain referrals ensuring prompt and effective follow up.Work collaboratively with Care Partners, Support Advisors and the rostering team to ensure participants receive care and support that are in line with their care plan and funding.
Provide direct support to participants including the coordination of support services, welfare checks, processing rostering changes and other care related tasks.
Assist in the coordination of participant services and including with external suppliers and ordering consumer products
Provide guidance to Support Workers with non-response to attendance, PPE requests and general inquiries.
Any other tasks as required by the Manager.
Desired Skills and Experience
Selection Criteria:
At least two years in a customer centric role
Strong interpersonal skills and high levels of resilience
Proven administrative experience in a care-focused environment
Excellent written and verbal communications skills
Experience working with CALD communities
Fluency in a second language (ie Arabic, Vietnamese, Macedonian, etc…) (Preferred)
High attention to details and ability to multitask
Proficiency in Microsoft Office and participant management systems (CRM)
Ability to work collaboratively across teams and with external partners
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