Legal Assistant (Remote)
Davies, Springfield, MA, United States
Legal Assistant (Hybrid - Springfield, MA)
Department:
Legal, Audit & Compliance
Employment Type:
Permanent - Full Time
Location:
Springfield, MA
Reporting To:
Carrie Barnes
Compensation:
$25.00 - $32.80 / hour
Description
We are on the lookout for an experienced Legal Assistant to join our team. As the Legal Assistant, you will provide administrative assistance and support to in-house counsel and the Compliance Director in the Legal Department's daily functions.
Key Responsibilities
Acts as liaison between in-house counsel, claims personnel and outside counsel
Reviews, verifies, logs and sets legal bills in line for payment
Entries of and monitoring of compliance invoices through point of approval in Coupa
Maintains cumulative legal invoice tracking system
Produces quarterly legal activity reports
Coordinates and monitors timely response to insured Executive and Insurance Department complaints
Acts as liaison between claims personnel, claims counsel, state insurance departments and client companies regarding responses to insured complaints
Maintains complaint, subpoena and 1099 logs
Maintains files regarding complaint and subpoena responses
Produces under order of subpoena or valid authorization documents from various venues and tracks on the subpoena log
Maintains and updates legal research files
Maintains open and closed litigation files
Tracks pending litigation
Coordinates annual renewals of Law Department registrations
Assists with data entry for regulatory data calls for clients (including MCAS)
Assists with data entry for child support data match
Assists with gathering documentation/data entry/officer signatures for TPA license renewals
Maintains cumulative TPA licensure tracking system
Maintains and updates cumulative compliance tracking system
Performs various support tasks including, but not limited to filing, copying and word processing
Develops and maintains effective relationships and communication with co-workers, management, clients, and vendors
Participates in special projects as needed and perform other related job functions as required
This role is a full-time hybrid position located in Springfield, MA.
Skills, Knowledge & Expertise
High school diploma; Associate’s degree preferred
2–3 years’ administrative assistant experience
Insurance industry experience and familiarity with legal proceedings preferences
Proficiency in Microsoft Word, Excel and Sharepoint; proficiency in Coupa a plus
Excellent oral and written communication and interpersonal skills
Excellent cognitive ability, analytical skills, organization, and recall
Ability to handle sensitive and confidential issues
Solid customer service skills
Ability to handle multiple tasks
Ability to work in a fast-paced environment
Ability to work individually and as a team player
Ability to adapt to changes in the work environment
Benefits
Medical, dental, and vision plans to support your health and that of your family
A 401(k) plan with employer matching
Time‑off policies, including discretionary time off (DTO) for exempt employees and paid time off (PTO) for non-exempt employees
Paid holidays
Life insurance and short‑term and long‑term disability coverage
Equal Employment Opportunity & Legal Notices
We are dedicated to fostering a diverse and inclusive workplace that embraces a wide range of perspectives and experiences. We believe that diversity of thought is essential for innovation and creativity, and we actively promote an environment where all voices are valued and heard.
Background check or review of criminal history, if applicable to the role, will be conducted only after a conditional offer of employment and in compliance with applicable federal, state, and local laws, including fair‑chance hiring requirements.
Massachusetts Notice: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We do not use sites like Facebook, Craigslist, or Telegram to recruit or interview potential employees or contractors. If you have been asked to provide any information through any method other than our career portal, please email us at recruitment@davies-group.com
#J-18808-Ljbffr
Department:
Legal, Audit & Compliance
Employment Type:
Permanent - Full Time
Location:
Springfield, MA
Reporting To:
Carrie Barnes
Compensation:
$25.00 - $32.80 / hour
Description
We are on the lookout for an experienced Legal Assistant to join our team. As the Legal Assistant, you will provide administrative assistance and support to in-house counsel and the Compliance Director in the Legal Department's daily functions.
Key Responsibilities
Acts as liaison between in-house counsel, claims personnel and outside counsel
Reviews, verifies, logs and sets legal bills in line for payment
Entries of and monitoring of compliance invoices through point of approval in Coupa
Maintains cumulative legal invoice tracking system
Produces quarterly legal activity reports
Coordinates and monitors timely response to insured Executive and Insurance Department complaints
Acts as liaison between claims personnel, claims counsel, state insurance departments and client companies regarding responses to insured complaints
Maintains complaint, subpoena and 1099 logs
Maintains files regarding complaint and subpoena responses
Produces under order of subpoena or valid authorization documents from various venues and tracks on the subpoena log
Maintains and updates legal research files
Maintains open and closed litigation files
Tracks pending litigation
Coordinates annual renewals of Law Department registrations
Assists with data entry for regulatory data calls for clients (including MCAS)
Assists with data entry for child support data match
Assists with gathering documentation/data entry/officer signatures for TPA license renewals
Maintains cumulative TPA licensure tracking system
Maintains and updates cumulative compliance tracking system
Performs various support tasks including, but not limited to filing, copying and word processing
Develops and maintains effective relationships and communication with co-workers, management, clients, and vendors
Participates in special projects as needed and perform other related job functions as required
This role is a full-time hybrid position located in Springfield, MA.
Skills, Knowledge & Expertise
High school diploma; Associate’s degree preferred
2–3 years’ administrative assistant experience
Insurance industry experience and familiarity with legal proceedings preferences
Proficiency in Microsoft Word, Excel and Sharepoint; proficiency in Coupa a plus
Excellent oral and written communication and interpersonal skills
Excellent cognitive ability, analytical skills, organization, and recall
Ability to handle sensitive and confidential issues
Solid customer service skills
Ability to handle multiple tasks
Ability to work in a fast-paced environment
Ability to work individually and as a team player
Ability to adapt to changes in the work environment
Benefits
Medical, dental, and vision plans to support your health and that of your family
A 401(k) plan with employer matching
Time‑off policies, including discretionary time off (DTO) for exempt employees and paid time off (PTO) for non-exempt employees
Paid holidays
Life insurance and short‑term and long‑term disability coverage
Equal Employment Opportunity & Legal Notices
We are dedicated to fostering a diverse and inclusive workplace that embraces a wide range of perspectives and experiences. We believe that diversity of thought is essential for innovation and creativity, and we actively promote an environment where all voices are valued and heard.
Background check or review of criminal history, if applicable to the role, will be conducted only after a conditional offer of employment and in compliance with applicable federal, state, and local laws, including fair‑chance hiring requirements.
Massachusetts Notice: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
We do not use sites like Facebook, Craigslist, or Telegram to recruit or interview potential employees or contractors. If you have been asked to provide any information through any method other than our career portal, please email us at recruitment@davies-group.com
#J-18808-Ljbffr