Senior Administrative Coordinator Global Market Access

The Sr. Administrative Coordinator is primarily responsible for managing and providing administrative support to the Market Access Customer Engagement Vice President and their direct support team.

Typical Day

Proactively manage calendar for the Customer Engagement VP using a thorough understanding of departmental and leadership priorities. Anticipate the needs of leadership and their teams to manage and problem‑solve scheduling conflicts.

Arrange and coordinate travel logistics for the Customer Engagement VP, including conference registrations, itineraries, air, hotel and ground transportation, and reconciling corresponding expense reports.

Occasional domestic travel in support of the annual National Meeting, brand planning meetings, and various department team builders.

Responsible for on‑site and off‑site meeting planning, including catering, rooming lists, audio‑visual requests, and team builders, while ensuring adherence to budgetary guidelines.

Maintain the department SharePoint site, archive documents, and manage user access to confidential materials. Organize, create, maintain, upload documents, scan hard‑copy documents, create folder structures, and maintain databases.

Work closely with external collaborators to coordinate meetings and events.

Demonstrate a working knowledge of company policies, procedures, resources and where to find them.

Implement a highly organized and efficient administrative workflow. Identify, develop, and/or support administrative process improvements.

Work closely with other Market Access administrative coordinators, including bi‑weekly touchpoints to review priorities and important activities.

Process and submit purchase requisitions, enter SOW, CDA, MSA information into the contract management system, and onboard new vendors. Track requisition approval status and assignment of purchase orders and ensure alignment with department budget.

Manage the ABAC Risk Assessment Platform for due diligence of new vendors – InfoSec, SSP New Supplier Intake.

Collaborate with Strategic Sourcing and Procurement to manage and negotiate contracts, entering and adhering to budgetary guidelines for off‑site meetings, team builders and events.

Reconcile expenses for the Customer Engagement VP as well as expenses incurred for off‑site meetings and department purchasing card.

Actively manage customized email distribution lists.

Complete visitor pre‑registration and provide internet access for attendees; meet, greet, and escort guests to conference rooms.

Onboard new, in‑house employees (including ordering preferred laptop and peripherals, seat assignment, supplies).

Perform other ad‑hoc administrative assignments such as ordering birth/bereavement gifts, holiday field and in‑house gifts.

Ideal Candidate

Collaborative teammate with proficient written and verbal communication skills, actively listens and builds relationships, demonstrates effective customer service, exhibits high attention to detail, and maintains confidentiality.

Strong initiative and drive to complete tasks, enjoys working independently and within teams on multiple tasks or projects simultaneously.

Anticipates and proactively adjusts for challenges and roadblocks, understands when to provide feedback and when to escalates to the right people.

Demonstrates strong organizational skills and ability to understand Commercial Business Unit priorities.

Adaptive learner who can shift gears with ease and make good decisions during change or ambiguity.

Exercises good judgement and is willing to go above and beyond; takes initiative.

Proficiency in MS Office is necessary. Knowledge of SharePoint, Concur, Oracle, iCertis, and MS Teams is preferred but not required.

Qualifications
This role requires an Associate or BA/BS, with BA strongly preferred. Minimum of 2‑4 years of relevant administrative experience in a fast‑paced environment. Collaborative team player with excellent oral and written communication skills. Excellent organizational skills with demonstrated attention to detail. Ability to learn new technologies and systems quickly and easily. Proficient in all MS Office applications.

Benefits
We offer a comprehensive benefits package that varies by location. In the U.S., benefits may include health and wellness programs (including medical, dental, vision, life, and disability insurance), fitness centers, 401(k) company match, family support benefits, equity awards, annual bonuses, paid time off, and paid leaves (e.g., military and parental leave) for eligible employees at all levels.

Equal Opportunity Statement
Regeneron is an equal opportunity employer and all qualified applicants will receive consideration for employment without regard to race, color, religion or belief (or lack thereof), sex, nationality, national or ethnic origin, civil status, age, citizenship status, membership of the Traveler community, sexual orientation, disability, genetic information, familial status, marital or registered civil partnership status, pregnancy or parental status, gender identity, gender reassignment, military or veteran status, or any other protected characteristic in accordance with applicable laws and regulations. The Company will also provide reasonable accommodation to the known disabilities or chronic illnesses of an otherwise qualified applicant for employment, unless the accommodation would impose undue hardship on the operation of the Company’s business.

Salary
Salary Range (hourly): $33.80 – $52.93

#J-18808-Ljbffr