Administrative Support Specialist / 190 Days
Lexington School District Two, West Columbia, SC, United States
Wood Elementary School Profile
Position Title
Administrative Support Specialist – 190 days / 7.5 hours per day
Department
Elementary School
Reports To
Principal
Office Support Requirements
Workkeys Assessment with a passing score of at least Level 2
Bachelor's Degree (official transcripts required)
Summary / Function
Performs a variety of administrative support duties with limited supervision, involved in the operation of the office. Applies written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.
Duties and Responsibilities
Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
Greets all incoming students, families and guests respectfully and professionally
Assists in all aspects of maintaining a professional front office, including, but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner
Assists parents/guardians when coming in to dismiss a student
Develops a positive, welcoming and caring climate in the front office
Effectively performs all other duties as assigned by the Principal
Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months
Assists students and others with routine problems and will refer non‑routine items to a supervisor
Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team
Able to sit or stand for extended periods of time
Lifts supplies and materials weighing up to 25 pounds
May assist in other departments such as PowerSchool
Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request
Education and Experience
High school graduate or equivalent. Secretarial or clerical experience; and/or training which provides the required knowledge, skills and abilities. Associate’s degree preferred.
Knowledge
Excellent written and verbal communication, organizational, and working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained.
Other Skills and Abilities
Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to communicate effectively, orally and in writing. Ability to honor confidential information. Ability to perform duties with awareness of all district requirements and Board of Education policies.
Language Skills
Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of the organization.
Mathematical Skills
Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands
While performing duties, the employee is regularly required to stand and walk, is often required to sit at a desk, and frequently must squat, stoop or kneel, reach above the head and reach forward. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
While performing duties, the employee regularly works indoors, must meet deadlines with time constraints, and the noise level in the work environment is usually low.
Working Conditions
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention, and meeting deadlines. Physical demands are restricted to office work requiring lifting/moving of items up to 25 pounds. No travel is required. Job requires the operation of standard office equipment.
Responsibility
No supervisory responsibility.
Disclaimer Statement
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
Evaluation
Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Staff.
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Position Title
Administrative Support Specialist – 190 days / 7.5 hours per day
Department
Elementary School
Reports To
Principal
Office Support Requirements
Workkeys Assessment with a passing score of at least Level 2
Bachelor's Degree (official transcripts required)
Summary / Function
Performs a variety of administrative support duties with limited supervision, involved in the operation of the office. Applies written and unwritten policies and procedures; uses knowledge of operations, programs, and general office procedures to process information and materials to assist supervisory personnel; maintains records and correspondence for the office.
Duties and Responsibilities
Answers phone calls in a pleasant, informed manner for the purpose of providing information and creating a good image of the school
Greets all incoming students, families and guests respectfully and professionally
Assists in all aspects of maintaining a professional front office, including, but not limited to, fielding and directing incoming phone calls to the appropriate staff member in a timely, professional manner
Assists parents/guardians when coming in to dismiss a student
Develops a positive, welcoming and caring climate in the front office
Effectively performs all other duties as assigned by the Principal
Requires basic clerical skills and knowledge of office practices and procedures that involve the operation of standard office equipment such as personal computer, copier, fax, and associated equipment that can be learned on the job within several months
Assists students and others with routine problems and will refer non‑routine items to a supervisor
Works with courtesy, tact, and diplomacy in dealing with others, and the ability to work cooperatively as part of a team
Able to sit or stand for extended periods of time
Lifts supplies and materials weighing up to 25 pounds
May assist in other departments such as PowerSchool
Receives and refers visitors, takes telephone calls and messages, and provides routine information upon request
Education and Experience
High school graduate or equivalent. Secretarial or clerical experience; and/or training which provides the required knowledge, skills and abilities. Associate’s degree preferred.
Knowledge
Excellent written and verbal communication, organizational, and working knowledge of Business English and grammar. Knowledge of departmental policies, procedures, and operations. Working knowledge of the principles of office management and of modern office procedures. Knowledge of the records and forms to be prepared and maintained.
Other Skills and Abilities
Ability to pass a basic skills test and technology proficiency test. Ability to establish and maintain effective working relationships with students, staff and the community. Ability to communicate effectively, orally and in writing. Ability to honor confidential information. Ability to perform duties with awareness of all district requirements and Board of Education policies.
Language Skills
Ability to read and interpret documents. Ability to write routine reports and correspondence. Ability to speak effectively using Standard English before groups of employees of the organization.
Mathematical Skills
Ability to work with mathematical concepts such as fractions, percentages, ratios, and proportions to practical situations.
Reasoning Ability
Ability to apply common sense understanding to carry out instructions furnished in written, oral, or diagram form. Ability to deal with problems involving several concrete variables in standardized situations.
Physical Demands
While performing duties, the employee is regularly required to stand and walk, is often required to sit at a desk, and frequently must squat, stoop or kneel, reach above the head and reach forward. Specific vision abilities required by this job include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.
Work Environment
While performing duties, the employee regularly works indoors, must meet deadlines with time constraints, and the noise level in the work environment is usually low.
Working Conditions
Conducts duties in an office environment with no significant exposure to environmental conditions. Requires ability to work under a degree of stress related to duties that require constant attention, and meeting deadlines. Physical demands are restricted to office work requiring lifting/moving of items up to 25 pounds. No travel is required. Job requires the operation of standard office equipment.
Responsibility
No supervisory responsibility.
Disclaimer Statement
This job description is not intended as a complete listing of job duties. The incumbent is responsible for the performance of other related duties as assigned/required.
Evaluation
Performance of this job will be evaluated annually in accordance with provisions of the Board's policy on Evaluation of Support Staff.
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