Records Clerk - Special Education
Young World Physical Education, Arizona City, AZ, United States
Records Clerk – Special Education
Mesa Public Schools – Mesa, Arizona
Job Summary
To establish and maintain special education student records; to ensure the accuracy and availability of data to provide documentation for dissemination of information to appropriate parties; and to contribute to the efficient operation of the work unit.
Key Responsibilities
Record and maintain central office records for special education programs on Synergy and OnBase
Coordinate all registration activities with schools (entering, dropping, changes, etc.)
Process incoming and outgoing requests for special education records from appropriate parties
Process Synergy query requests for appropriate personnel
Review special education paperwork for accuracy and compliance
Maintain current, accurate information to track special education student census
Process, prepare and submit reports for district, state and federal requests regarding special education student census data
Perform general clerical tasks including telephone use
Respond to inquiries or direct to appropriate personnel to provide information and/or direction
Participate in additional training in use of student database systems (Synergy)
Regular and on-time attendance required
Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
Assist with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Minimum two years clerical experience
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Moderate proficiency in typing with good accuracy; above average test battery
Computer proficiency including basic software applications (Word, Excel, etc.) and proficiency in use of student database system (Synergy)
Ability to operate standard office equipment
Ability to organize, prioritize, take initiative and meet deadlines with accurate attention to detail while working with frequent interruptions, changes in assignments and minimum supervision
Ability to effectively communicate (verbal and written) with students, parents, district personnel at all levels and general public; to be tactful and diplomatic at all times; to maintain confidentiality
Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel at all levels
Ability to lift moderate to heavy boxes
Work Environment & Physical Requirements
May be located within the main office, special education department, or district-level office
Typical school hours (7:30 AM – 4:00 PM), Monday through Friday
Frequent interaction with special education teachers, administrators, parents and district staff
High level of confidentiality required due to handling sensitive student records (IEPs, psychological evaluations)
Heavy use of computers, student information systems (SIS), electronic filing systems, printers, copiers, and possibly fax machines
Occasional lifting of boxes or files, generally under 25 pounds
Benefits
Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health and life insurance.
Employment type
Full‑time (40 hours per week)
Base hourly
$17.53
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state and local laws regarding equal employment opportunity and anti‑discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation and gender identity), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information or any other characteristic protected under applicable federal, state or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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Mesa Public Schools – Mesa, Arizona
Job Summary
To establish and maintain special education student records; to ensure the accuracy and availability of data to provide documentation for dissemination of information to appropriate parties; and to contribute to the efficient operation of the work unit.
Key Responsibilities
Record and maintain central office records for special education programs on Synergy and OnBase
Coordinate all registration activities with schools (entering, dropping, changes, etc.)
Process incoming and outgoing requests for special education records from appropriate parties
Process Synergy query requests for appropriate personnel
Review special education paperwork for accuracy and compliance
Maintain current, accurate information to track special education student census
Process, prepare and submit reports for district, state and federal requests regarding special education student census data
Perform general clerical tasks including telephone use
Respond to inquiries or direct to appropriate personnel to provide information and/or direction
Participate in additional training in use of student database systems (Synergy)
Regular and on-time attendance required
Perform other related duties, as assigned, to ensure the efficient and effective functioning of the work unit
Assist with other assigned duties as appropriate to the area of assignment and Mesa Public Schools
Required Qualifications
High School education or equivalent
Minimum two years clerical experience
Skills & Competencies
Models the attributes and skills of the MPS Portrait of a Graduate
Demonstrates commitment to the MPS Promise that every student is known by name, served by strength and need, and graduates ready for college, career and community
Moderate proficiency in typing with good accuracy; above average test battery
Computer proficiency including basic software applications (Word, Excel, etc.) and proficiency in use of student database system (Synergy)
Ability to operate standard office equipment
Ability to organize, prioritize, take initiative and meet deadlines with accurate attention to detail while working with frequent interruptions, changes in assignments and minimum supervision
Ability to effectively communicate (verbal and written) with students, parents, district personnel at all levels and general public; to be tactful and diplomatic at all times; to maintain confidentiality
Ability to establish and maintain cooperative and effective working relationships with students, parents and district personnel at all levels
Ability to lift moderate to heavy boxes
Work Environment & Physical Requirements
May be located within the main office, special education department, or district-level office
Typical school hours (7:30 AM – 4:00 PM), Monday through Friday
Frequent interaction with special education teachers, administrators, parents and district staff
High level of confidentiality required due to handling sensitive student records (IEPs, psychological evaluations)
Heavy use of computers, student information systems (SIS), electronic filing systems, printers, copiers, and possibly fax machines
Occasional lifting of boxes or files, generally under 25 pounds
Benefits
Vacation, sick leave, holidays, retirement matched through the Arizona State Retirement System, health and life insurance.
Employment type
Full‑time (40 hours per week)
Base hourly
$17.53
Equal Opportunity Employer Statement
Mesa Public Schools is an equal opportunity employer and complies with all applicable federal, state and local laws regarding equal employment opportunity and anti‑discrimination. The District strictly prohibits and does not tolerate discrimination against employees, applicants, or any other covered persons because of race, color, religion, creed, national origin or ancestry, ethnicity, sex (including gender, pregnancy, sexual orientation and gender identity), age, physical or mental disability, citizenship, past, current or prospective service in the uniformed services, genetic information or any other characteristic protected under applicable federal, state or local law.
Applicants and employees may contact Human Resources to request reasonable accommodations needed to perform the essential functions of this position.
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