Human Resources and Compliance Coordinator

Haddad Plumbing and Heating Inc. is seeking a Human Resources and Compliance Coordinator to join our leadership support team at our headquarters in Newark, New Jersey. The Human Resources and Compliance Coordinator will support the Human Resources function by managing day-to-day HR administration while ensuring companywide compliance with all city, state, and federal employment laws and regulations. This role is responsible for employee training, performance management administration, compliance documentation, policy development, and audit support across all departments. The ideal candidate will be highly organized, detail-oriented, and comfortable working cross‑functionally with leadership, managers, and employees to promote consistent, compliant and efficient HR and operational practices.

Responsibilities:

Conduct in-person training for new and existing employees on company systems, programs and procedures

Conduct weekly in-person meeting with Managers and Supervisors on employee progress to assess if more training is needed

Understand and navigate all company systems and programs to efficiently train employees

Implement and develop the Key Performance Indicator Program in Isolved to be used by company employees to track employee progress

Conduct small group and one on one training for all employees to use the Isolved KPI program

Monitor and Maintain employee performance using our performance management software. (Isolved KPI program)

Create Standard Operating Procedures (SOP’s) for all roles within all departments

Support Human Resources to ensure compliance with all City, State, and Federal regulations

Review and manage employee files to ensure all documentation is complete and accurate

Assist management with recruiting, prescreening, scheduling interviews and onboarding of employees as necessary

Create and monitor all documents in HR folder to ensure accuracy and compliance

Stay updated on I-9 law and regulatory changes to ensure proper documentation

Work with senior leadership to ensure company policies and the employee handbook are up to date and compliant

Maintain compliance signage for department of Labor, City, State and Federal requirements

Audit OSHA 300 logs and ensure accurate tracking of safety meeting documentation

Monitor toolbox talks and safety meeting documentation for files

Research and develop policies for unfamiliar compliance issues to ensure the company’s adherence to all regulations

Implement internal checks and balances to streamline processes and prevent compliance issues

Perform random audits to ensure compliance across all departments

Document and track incidents to ensure timely follow up by Human Resources and Management

Any other tasks as assigned by management

Required Education and Experience

Bachelor’s degree in Human Resources, Business Administration, or related field

1–3 years of experience in HR or compliance-related work

Excellent attention to detail and organizational skills

Strong written and verbal communication skills

Experience with HRIS systems and compliance software

SHRM-CP, PHR, or related certification

Proficient in Microsoft Office Suite

Strong interpersonal skills; capable of working independently and collaboratively

Enthusiastic about learning and advancing within the company

High attention to detail and quick retention of new information

Haddad Plumbing and Heating Inc. includes benefits such as health care, paid time off and retirement savings.

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