HR Assistant
Vaco Recruiter Services, Brea, CA, United States
Position Overview
Our long-term client is seeking a dependable and detail-oriented
HR Assistant
to support their Human Resources team. This role is ideal for someone who enjoys working behind the scenes, keeping processes organized, and supporting both employees and HR leadership in day-to-day operations. The HR Assistant will play an important role in maintaining accurate employee records, supporting onboarding and compliance, and providing administrative HR support.
Key Responsibilities
Provide administrative support across the full employee lifecycle, including onboarding, offboarding, and employee data updates
Assist with new hire documentation, background checks, I-9 processing, and benefits enrollment support
Maintain accurate and up-to-date employee records within the HRIS
Serve as a point of contact for routine employee inquiries, escalating as appropriate
Support payroll processes by tracking employee changes, timekeeping updates, and documentation
Assist with benefits administration, open enrollment preparation, and employee communications
Coordinate interview scheduling and support recruiting logistics as needed
Prepare HR reports, letters, and internal documentation
Support compliance initiatives, audits, and policy administration
Assist with HR projects, employee programs, and internal events
Qualifications
1–3 years of experience in an HR, administrative, or office support role
Basic knowledge of HR policies, procedures, and employment practices
Strong attention to detail and organizational skills
Professional written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience preferred
Ability to handle confidential information with discretion and professionalism
Reliable, team-oriented, and able to manage multiple priorities
Preferred Qualifications
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field
Experience working in a structured or corporate environment
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
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Our long-term client is seeking a dependable and detail-oriented
HR Assistant
to support their Human Resources team. This role is ideal for someone who enjoys working behind the scenes, keeping processes organized, and supporting both employees and HR leadership in day-to-day operations. The HR Assistant will play an important role in maintaining accurate employee records, supporting onboarding and compliance, and providing administrative HR support.
Key Responsibilities
Provide administrative support across the full employee lifecycle, including onboarding, offboarding, and employee data updates
Assist with new hire documentation, background checks, I-9 processing, and benefits enrollment support
Maintain accurate and up-to-date employee records within the HRIS
Serve as a point of contact for routine employee inquiries, escalating as appropriate
Support payroll processes by tracking employee changes, timekeeping updates, and documentation
Assist with benefits administration, open enrollment preparation, and employee communications
Coordinate interview scheduling and support recruiting logistics as needed
Prepare HR reports, letters, and internal documentation
Support compliance initiatives, audits, and policy administration
Assist with HR projects, employee programs, and internal events
Qualifications
1–3 years of experience in an HR, administrative, or office support role
Basic knowledge of HR policies, procedures, and employment practices
Strong attention to detail and organizational skills
Professional written and verbal communication skills
Proficiency in Microsoft Office (Excel, Word, Outlook); HRIS experience preferred
Ability to handle confidential information with discretion and professionalism
Reliable, team-oriented, and able to manage multiple priorities
Preferred Qualifications
Associate’s or Bachelor’s degree in Human Resources, Business Administration, or a related field
Experience working in a structured or corporate environment
Determining compensation for this role (and others) at Vaco/Highspring depends upon a wide array of factors including but not limited to the individual’s skill sets, experience and training, licensure and certifications, office location and other geographic considerations, as well as other business and organizational needs. With that said, as required by local law in geographies that require salary range disclosure, Vaco/Highspring notes the salary range for the role is noted in this job posting. The individual may also be eligible for discretionary bonuses, and can participate in medical, dental, and vision benefits as well as the company’s 401(k) retirement plan. Additional disclaimer: Unless otherwise noted in the job description, the position Vaco/Highspring is filing for is occupied. Please note, however, that Vaco/Highspring is regularly asked to provide talent to other organizations. By submitting to this position, you are agreeing to be included in our talent pool for future hiring for similarly qualified positions. Submissions to this position are subject to the use of AI to perform preliminary candidate screenings, focused on ensuring minimum job requirements noted in the position are satisfied. Further assessment of candidates beyond this initial phase within Vaco/Highspring will be otherwise assessed by recruiters and hiring managers. Vaco/Highspring does not have knowledge of the tools used by its clients in making final hiring decisions and cannot opine on their use of AI products.
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