Accounting & Project Coordination Associate
Palo Creative, Youngstown, OH, United States
Location:
On-site in Boardman (Youngstown area), Ohio.
Hiring target:
Mid-May
Position Overview
We are seeking a detail-oriented and dependable Accounting & Project Coordination Associate to support both financial operations and internal project workflows. This role is ideal for someone who enjoys working with numbers, thrives in an organized environment, and can manage multiple responsibilities with accuracy and efficiency.
In this position, you will play a key role in managing invoicing, accounts receivable/payable, and financial reporting, while also supporting project setup and coordination within our project management system. You will work closely with leadership and internal team members to ensure financial accuracy and operational alignment across projects.
Key Responsibilities
Accounting & Financial Operations
Prepare and issue client invoices based on project scopes and agreements (as scheduled: weekly, monthly, and as needed)
Set up and manage recurring billing for ongoing client engagements
Enter and process billing for completed project work
Establish and maintain client records in QuickBooks Online
Monitor accounts receivable and follow up on outstanding balances
Process accounts payable, including vendor invoices and expense tracking
Reconcile bank and credit card statements
Maintain accurate and up-to-date financial records
Assist with monthly close processes and financial reporting
Support coordination with external accounting and payroll partners
Contribute to improving billing processes and financial workflows
Project Coordination & Operations
Set up new client projects and job records based on contracts and scopes of work
Create and assign tasks, timelines, and project structures aligned with deliverables
Ensure project details (budgets, timelines, billing milestones) are accurate and up to date
Collaborate with internal team members to maintain organized and efficient workflows
Track task progress and update project statuses to support timely billing
Assist in improving project setup processes and operational workflows
Qualifications
2+ years of experience in accounting, bookkeeping, or AR/AP roles
Proficiency in QuickBooks Online (required)
Experience with project management software (preferred)
Strong organizational skills and attention to detail
Ability to work independently and manage multiple priorities
Proficiency in Microsoft Excel and/or Google Sheets (preferred)
Experience in a service-based business or agency environment is a plus
Key Attributes
Highly reliable, proactive, and accountable
Strong communication skills with the ability to follow up professionally
Organized and process-driven with strong attention to detail
Collaborative team player who can also work independently
Analytical mindset with problem-solving capabilities
Motivated to make a difference
Hourly rate commensurate with experience
Part-time position (benefits not included)
Potential opportunity to transition into a full-time role with benefits (e.g., healthcare and 401(k)), based on business needs and performance
Why Join Us
Supportive, team-oriented work environment
Established company with 25+ years of industry experience
Strong, long-term client and vendor relationships
Opportunity to work in a hybrid role combining finance and operations
Exposure to a diverse client base, including national and international organizations
Opportunity for professional growth and advancement
We are looking for someone who takes pride in accuracy, values organization, and enjoys contributing to both financial and operational success. If you would like to be considered, please send your cover letter with an overview of your experience and resume to info@palocreative.com
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On-site in Boardman (Youngstown area), Ohio.
Hiring target:
Mid-May
Position Overview
We are seeking a detail-oriented and dependable Accounting & Project Coordination Associate to support both financial operations and internal project workflows. This role is ideal for someone who enjoys working with numbers, thrives in an organized environment, and can manage multiple responsibilities with accuracy and efficiency.
In this position, you will play a key role in managing invoicing, accounts receivable/payable, and financial reporting, while also supporting project setup and coordination within our project management system. You will work closely with leadership and internal team members to ensure financial accuracy and operational alignment across projects.
Key Responsibilities
Accounting & Financial Operations
Prepare and issue client invoices based on project scopes and agreements (as scheduled: weekly, monthly, and as needed)
Set up and manage recurring billing for ongoing client engagements
Enter and process billing for completed project work
Establish and maintain client records in QuickBooks Online
Monitor accounts receivable and follow up on outstanding balances
Process accounts payable, including vendor invoices and expense tracking
Reconcile bank and credit card statements
Maintain accurate and up-to-date financial records
Assist with monthly close processes and financial reporting
Support coordination with external accounting and payroll partners
Contribute to improving billing processes and financial workflows
Project Coordination & Operations
Set up new client projects and job records based on contracts and scopes of work
Create and assign tasks, timelines, and project structures aligned with deliverables
Ensure project details (budgets, timelines, billing milestones) are accurate and up to date
Collaborate with internal team members to maintain organized and efficient workflows
Track task progress and update project statuses to support timely billing
Assist in improving project setup processes and operational workflows
Qualifications
2+ years of experience in accounting, bookkeeping, or AR/AP roles
Proficiency in QuickBooks Online (required)
Experience with project management software (preferred)
Strong organizational skills and attention to detail
Ability to work independently and manage multiple priorities
Proficiency in Microsoft Excel and/or Google Sheets (preferred)
Experience in a service-based business or agency environment is a plus
Key Attributes
Highly reliable, proactive, and accountable
Strong communication skills with the ability to follow up professionally
Organized and process-driven with strong attention to detail
Collaborative team player who can also work independently
Analytical mindset with problem-solving capabilities
Motivated to make a difference
Hourly rate commensurate with experience
Part-time position (benefits not included)
Potential opportunity to transition into a full-time role with benefits (e.g., healthcare and 401(k)), based on business needs and performance
Why Join Us
Supportive, team-oriented work environment
Established company with 25+ years of industry experience
Strong, long-term client and vendor relationships
Opportunity to work in a hybrid role combining finance and operations
Exposure to a diverse client base, including national and international organizations
Opportunity for professional growth and advancement
We are looking for someone who takes pride in accuracy, values organization, and enjoys contributing to both financial and operational success. If you would like to be considered, please send your cover letter with an overview of your experience and resume to info@palocreative.com
#J-18808-Ljbffr