Purchasing Assistant
Motlow, Nashville, TN, United States
Overview
Title:
Purchasing Assistant
The Purchasing Assistant supports the Manager, Purchasing and Contracts with a variety of bidding, contracting and purchasing duties.
Essential duties and responsibilities
Perform duties from the assigned campus or work location.
Assist with developing, releasing and overseeing competitive bids and contracts for a cost-effective procurement process college-wide.
Assist with processing purchase orders and setting up new vendors and users in Banner and SciQuest/Jaggaer.
Assist with managing procurement card (Pcard) purchasing activities and reporting.
Manage the institution’s copier contract and activities.
Train new and existing users in SciQuest/Jaggaer.
Assist with quarterly and annual TBR reporting.
In the manager’s absence, serve as the SciQuest/Jaggaer administrator and manage the Banner and SciQuest/Jaggaer purchasing system and associated files, including: reviewing, approving or returning requisitions, reviewing and verifying bid and/or contract documentation, maintaining up-to-date accounting codes, approval workflows and purchasing history files, diagnosing and troubleshooting the SciQuest/Jaggaer system and responding to questions pertaining to Banner and SciQuest/Jaggaer.
Assist central receiving as needed with the delivery of all shipments received to various departments.
Picks up, processes and delivers all College mail delivered by the U.S. Postal Service and assists with mail courier delivery services on an as-needed basis.
Coordinate removal of surplus property as needed.
Provide functional guidance to central receiving staff and supervise as needed in the absence of the manager.
Required qualifications
Associate’s degree
Three years’ (3) relevant experience
Possess a valid Tennessee driver’s license and have a favorable motor vehicle record. Out of state applicants must obtain a Tennessee driver’s license within thirty (30) days of hire.
Preferred qualifications
Bachelor’s degree
Working knowledge of Banner and SciQuest/Jaggaer electronic purchasing system
Prior experience working in higher education
Experience using Microsoft Excel and Access
Knowledge, skills and abilities
Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail.
Excellent customer service skills on the phone, in-writing and in-person.
Ability to learn and follow Nashville State and Tennessee Board of Regent policies and procedures.
Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval.
Ability to train and mentor.
Ability and willingness to work any assigned shift.
Ability to travel within the service region in a College-owned vehicle.
Open Until Filled:
Yes
Rate of Pay:
$41,574.00 - $49,900.50 depending on experience
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
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Title:
Purchasing Assistant
The Purchasing Assistant supports the Manager, Purchasing and Contracts with a variety of bidding, contracting and purchasing duties.
Essential duties and responsibilities
Perform duties from the assigned campus or work location.
Assist with developing, releasing and overseeing competitive bids and contracts for a cost-effective procurement process college-wide.
Assist with processing purchase orders and setting up new vendors and users in Banner and SciQuest/Jaggaer.
Assist with managing procurement card (Pcard) purchasing activities and reporting.
Manage the institution’s copier contract and activities.
Train new and existing users in SciQuest/Jaggaer.
Assist with quarterly and annual TBR reporting.
In the manager’s absence, serve as the SciQuest/Jaggaer administrator and manage the Banner and SciQuest/Jaggaer purchasing system and associated files, including: reviewing, approving or returning requisitions, reviewing and verifying bid and/or contract documentation, maintaining up-to-date accounting codes, approval workflows and purchasing history files, diagnosing and troubleshooting the SciQuest/Jaggaer system and responding to questions pertaining to Banner and SciQuest/Jaggaer.
Assist central receiving as needed with the delivery of all shipments received to various departments.
Picks up, processes and delivers all College mail delivered by the U.S. Postal Service and assists with mail courier delivery services on an as-needed basis.
Coordinate removal of surplus property as needed.
Provide functional guidance to central receiving staff and supervise as needed in the absence of the manager.
Required qualifications
Associate’s degree
Three years’ (3) relevant experience
Possess a valid Tennessee driver’s license and have a favorable motor vehicle record. Out of state applicants must obtain a Tennessee driver’s license within thirty (30) days of hire.
Preferred qualifications
Bachelor’s degree
Working knowledge of Banner and SciQuest/Jaggaer electronic purchasing system
Prior experience working in higher education
Experience using Microsoft Excel and Access
Knowledge, skills and abilities
Ability to communicate clearly, accurately and concisely, both verbally and in writing, with high attention to detail.
Excellent customer service skills on the phone, in-writing and in-person.
Ability to learn and follow Nashville State and Tennessee Board of Regent policies and procedures.
Ability to learn department-specific software and databases, as well as the ability to accurately perform data enter and retrieval.
Ability to train and mentor.
Ability and willingness to work any assigned shift.
Ability to travel within the service region in a College-owned vehicle.
Open Until Filled:
Yes
Rate of Pay:
$41,574.00 - $49,900.50 depending on experience
Special Instructions to Applicants:
Unofficial transcripts are acceptable for the application process. Official transcripts are required upon hire. Applicants may be subject to a background check.
#J-18808-Ljbffr